This step-by-step guide provides clear instructions for transferring your files and folders from your personal Google Drive to a Shared Google Drive. Follow these easy steps to ensure a smooth migration and maintain access to your important data.

When using Google Drive, you may receive files shared with you by other Google users. These shared files are not stored within your Google Drive and do not count toward your storage quota. However, if the owner of these files deletes them or their account, the shared files will be permanently lost.

To ensure you retain access to these files, you should either:

  1. Make a copy of the files into your own My Drive.
  2. Move the files to a Shared Drive.

Moving files to a Shared Drive is the recommended approach, as it preserves all sharing settings and permissions.

NOTE: Data shared with you by non-BU Google accounts cannot be directly migrated to Shared Drives. To preserve this data, first make a copy of the files, and then move the copied files to the Shared Drive.