Google Storage Alumni Communications : TechWeb : Boston University

Did you miss an important communication about the Google Storage project?

Following, find a copies of the messages sent regarding the IS&T Google Storage project.

REMINDER: Essential Information on Google Storage Limits for New Alums (June 27, 2024)

Dear New BU Alum,

This follow up to our communication of May 31st is a friendly reminder that Boston University has recently implemented quotas on all BU Google Storage accounts. As an Alum, you will retain access to BU Gmail, Contacts and Calendar, but access to all other Google apps, including Drive, YouTube, Maps and Photos, will be discontinued effective July 31, 2024.

WHAT DO I NEED TO DO?
To avoid inconvenience, please move all your data, except Gmail, Contacts and Calendar, to another storage option prior to Wednesday, July 31, 2024. If you own a Google Shared Drive, remove its files as well.

If the content on your BU Google account is no longer needed, you can disregard this message, and allow the information to be removed.

For those needing assistance, please contact ithelp@bu.edu to discuss options

HOW DO I DOWNLOAD MY GOOGLE DATA?
To export a copy of your Google Account data, either to back it up or use it with a service outside of Google, we suggest using Google Takeout.

For guidance on using Google Takeout, or for additional questions, visit our Alumni Frequently Asked Questions page or contact the IT Help Center by calling 617-353-HELP(4357) or emailing ithelp@bu.edu.

We appreciate your cooperation and apologize for any inconvenience this may cause.

Boston University Information Services & Technology
IT Help Center
ithelp@bu.edu
617-353-HELP(4357)
www.bu.edu/tech

Action Required for Your BU Google Account Photos (June 13, 2024)

Dear BU Alumni,

With the implementation of BU Google storage quotas, we noticed your account still contains Photos data. It is important that you remove your photos from your account by Monday, July 15, 2024 to comply with these quotas and avoid any inconvenience.

WHAT DO I NEED TO DO?
To remove your photos, we suggest using Google Takeout to transfer them to another platform, and then delete them from your account. Be sure to empty your recycle bin to completely remove all your data. Alternatively, you can enable partner sharing in Google Photos to share all or some of your photos with another non-BU Google account. Remember to delete your photos from your BU Google account once the photos are shared.

WHAT HAPPENS IF I DONT MOVE MY PHOTOS?
Google does not allow BU Google administrators to delete Photos data from an individual accounts. If you do not remove your photos by July 15^th, we will have to temporarily delete and then reinstate your BU Google account to allow Google to remove the data. This process can take up to one week, and will result in all data and e-mails on the account being deleted, not just your Photos.

For guidance on using Google Takeout, or for additional questions, visit our Frequently Asked Questions page or contact the IT Help Center by calling 617-353-HELP(4357) or emailing ithelp@bu.edu.

We appreciate your cooperation.

Boston University Information Services & Technology
IT Help Center
ithelp@bu.edu
617-353-HELP(4357)
www.bu.edu/tech

Essential Information on Google Storage Limits for New Alums (May 31, 2024)

Dear New BU Alum,

Congratulations on your recent graduation!

As you transition to Alumni status, please note that Boston University is implementing storage limits on BU Google Storage accounts. As an Alum. you will retain access to BU Gmail, Contacts and Calendar, but access to all other Google apps, including Drive and Photos, will be discontinued on July 31, 2024.

WHAT DO I NEED TO DO?
To avoid inconvenience, please move all your data, except Gmail and Calendar, to another storage option prior to Wednesday, July 31, 2024. If you own a Google Shared Drive, remove its files as well.

If the content on your BU Google account is no longer needed, you can disregard this message, and allow the information to be removed.

For those needing assistance, please contact ithelp@bu.edu to discuss options

HOW DO I DOWNLOAD MY GOOGLE DATA?
To export a copy of your Google Account data, either to back it up or use it with a service outside of Google, we suggest using Google Takeout.

For guidance on using Google Takeout, or for additional questions, visit our Frequently Asked Questions page or contact the IT Help Center by calling 617-353-HELP(4357) or emailing ithelp@bu.edu.

We appreciate your cooperation and apologize for any inconvenience this may cause.

Boston University Information Services & Technology
IT Help Center
ithelp@bu.edu
617-353-HELP(4357)
www.bu.edu/tech