Here are a few of the questions commonly asked about procurement (SAP SRM and Guided BUying) data and the reports to use to find corresponding answers.

Questions Regarding Purchase Orders:

  • Is my PO closed?
  • Has my PO been paid?
  • Was my PO processed or do I need to place the order again in Guided BUying?
  • What vendor ID was used on my previous PO?
  • How do I see what colleagues in my organization have purchased?
  • What funding sources were charged for this Purchase Requisition (PR) or Purchase Order (PO)?

Answer: run the Purchasing Document Lifecycle (PDL) report. A detailed description of this report is provided in the Help Guide BW How to Run – Purchasing Document Lifecycle Report.

Questions About Suppliers:

  • How much did we spend with supplier X?
  • Has a supplier been paid? If so, when and how much were they paid?
  • How much has our department spent via PO vs non-PO invoices?

Answer: run the Boston University Spend (BUS) report. The report is described in this Help Guide: BW How to Run – BU Spend (BUS) report. Note: the first two questions can also be answered using the PDL report.