All departments (schools, colleges, labs, etc.) are responsible for adding/removing editors from departmental websites.

  • If you need to become a website editor, contact your department’s website admin instead of IS&T.
  • If you need to manage access to a static site (non-WordPress) use the Static Site Manager.
  • If all previous admins/editors of a website have left the University, contact IS&T and tell us you need to identify a new site owner.

Managing Your Users

  1. Log into your WordPress dashboard.
  2. Click ‘Users’ from the sidebar menu.
  3. This view displays a list of your current users and their roles.

To Add a New User:

  1. Go to your list of users via WordPress dashboard > Users.
  2. Click the “Add New” button.
  3. Enter the person’s BU user name (only user name, not email address).
  4. Select a role from the menu (see Roles explained below).
  5. Click the “Add Existing User” button.

To Remove a User:

  1. Go to your list of users via WordPress dashboard > Users.
  2. Hover your mouse over the user you wish to delete (you will see a “Remove” option in the expanded menu).
  3. Click “Remove”
  4. A summary page of the user(s) you are removing will display
  5. Click “Confirm Removal”

WordPress Editing Roles

All roles with the exception of ‘subscriber’ require the user to have an active @bu.edu account.

Site Admin
Users with this role have complete control over the content sections of the website. Site Admins also have access to all settings that are available at the site level (managing users, create/edit access groups, etc.). Site Admins can write, edit, publish, and delete any post or page (including those by other users), manage categories, and moderate comments.
Lead Editor
This role is the same as Site Admin but without access to the site settings.
Contributor
Users with this role can write and edit their own posts but cannot publish them. Their submissions must be reviewed and published by a Lead Editor or a Site Admin. They also do not have permission to upload files to the media library.
Subscriber
Users with this role cannot write/edit content. Subscribers can only manage their own profile and read content on the site. This role is most often used for sites with users who log in to comment, often without bu.edu accounts. 
Section Editor / Section News Editor
These roles are only used in conjunction with the BU Section Editing plugin on large sites that need to define multiple section editing teams.
ID Admin
This role is only used for members of the design team from the University’s marketing department.