Three Year IBC Renewal

After three years, the application must be resubmitted and reviewed by the committee.

Three-Year Resubmission Instructions

General IBC Three-Year Resubmission Instructions:

  1. For all expiring IBC Protocols, complete a Three-Year Resubmission in RIMS (see instructions below) and click “confirm the submission” to send it to the IBC Office for review.
  2. Make sure the PI and all lab staff complete the annual EHS Lab Safety Training requirement, the annual Research Occupational Health Program (ROHP) clearance update (contact ROHP at 617-414-7647), and any other applicable training requirementsapplicable training requirements.
  3. The IBC Office will notify you when your THREE YEAR RESUBMISSION has been processed and approved. De novo IBC Approval is required for the continuation of the work beyond the previous protocol expiration date.

Instructions for the Three-Year Resubmission in RIMS:

  1. Log in to RIMS at www.bu.edu/rims.
  2. Under “Activities and Authorizations” in the left menu, click on “Biological Use Authorization – IBC Application.”
  3. Click on the blue-underlined PROJECT TITLE of your IBC Protocol due for 3-year resubmission.
  4. In the left menu, click the blue links in sequence up to the GRANT FUNDING INFORMATION page.
  5. Check the radio button for “3-Year Resubmission.”
      Note: Make sure any old amendments listed in the amendment summary box are deleted, as the entire project should be described in completion and is subject to de novo review.
  6. On the bottom of the GRANT FUNDING INFORMATION page, click on “Save Changes.”
  7. Click to the DUAL USE RESEARCH OF CONCERN page to review the questions and confirm your answers. If you make any changes, click on “Save Changes” at the bottom of the page.
  8. Click on all other pages to review the questions and confirm your answers. Update any of these application pages/sections with the relevant information regarding your IBC protocol, describing procedures as if you were seeking the original IBC approval.
    1. For updates to lab personnel: On the PERSONNEL page, delete and add personnel as appropriate. To delete a person, first select that person by clicking the “+” next to their name in the table at the top of the page, and then click the “Delete” button at the bottom of the page to remove them from the protocol. To add a person, first click the “Add Personnel” button at the bottom of the page and then complete questions on training and experience. If a person has been entered into the PI Profile when you first log in to RIMS (highly recommended), you may click the “Select personnel from your PI list” button to add that person.
    2. For updates to laboratory space: On the RESEARCH LABORATORY FACILITY INFORMATION page, delete and add research spaces as appropriate, including all facilities used for the project. To delete a location, first select the location by clicking the “+” next to its name in the table at the top of the page, and then click the “Delete” button at the bottom of the page to remove it from the protocol. To add a location, first click the “Add Research Laboratory Location” at the bottom of the page and then complete all subsequent questions. Also, be sure to update the Biological Safety Cabinet information/certification on the PERSONAL PROTECTIVE EQUIPMENT/SAFETY EQUIPMENT page if that applies.
    3. For updates to experimental agents/vectors/procedures, etc.: On the RESEARCH PROJECT DESCRIPTION page, review the details of your experiments, with special focus on the 2nd question (regarding lab procedures). Make sure this reflects a complete description of your biohazardous and recombinant DNA work. Make any other edits or changes within your project description as appropriate. Additionally, changes in biohazardous agents need to be updated on the HAZARDOUS BIOLOGICAL AGENT page, changes in rDNA host-vector-donor components need to be updated on the RECOMBINANT DNA page, changes in human and NHP materials need to be updated on the POTENTIALLY INFECTIOUS MATERIAL page, and details of any other changes should be updated on the other relevant pages.
  9. After all updates are complete and saved, click on “Confirm the Submission” to send the 3-Year Resubmission to the IBC Office.

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