Headshot Photography Booking

Headshots can be booked and paid for directly with our registered photographers. This model is meant for basic-level headshots with minimal postproduction. For marketing-quality headshots, please contact BU Photography.

Requirements

Information that MUST be provided to the photographer at the time of your booking includes:

Headshot Logistics

  • Number of subjects.
  • Type of headshot desired (full body or face only).
  • Backdrop color for portraits.
    • White is recommended. Other colors may incur additional fees and time if the photographer does not own the desired backdrop color.
  • Date of photoshoot desired (two weeks advance notice is preferred).
  • Time, including photographer arrival time and headshot start and end times.
    • A maximum of 28 headshots will be taken in an 8-hour day.
    • A space must be reserved with ample room for photographer to set up gear and subjects.
    • Please allow the photographer at least one hour for set-up in the reserved space.
    • Please allow no less than 15 minutes per subject. Some subjects take time to warm up on camera, and ample time leads to a higher-quality result.
    • All subjects must be scheduled consecutively. Extensive gaps in the schedule will result in higher fees.
    • For longer shoots, please allow for photographer food and restroom breaks!
  • Location and address, including room number, if applicable.
  • Parking arrangements are required, as photographers will bring equipment.
  • Dress requirements for the photoshoot.
  • On-site contact person and mobile telephone number.

Rates and Payment

  • Rate ($300 set-up and first headshot; $85 each following headshot; $300 minimum; 28 headshots for a full-day shoot). Rate must be confirmed at time of booking.
  • You are responsible for keeping track of subject names.
  • The photographer will provide approximately 2–3 high-resolution images per subject.
    • Some photographers may prefer to deliver low-resolution images of each subject for review and selection of 2–3 for final processing and high-resolution delivery. In this case, you are responsible for coordinating image selection with the photography subjects.
  • Additional fees may apply for an additional number of headshots or images requested beyond the agreed-upon amount.
  • Payment must be handled directly between you and the photographer. The photographers referenced above are registered with Boston University. You should upload the photographer’s invoice to SAP.
  • Payment must be made to the photographer within 30 days of receipt of invoice.

Usage

  • Usage of images is restricted to within Boston University. If you or a subject would like to use images outside of the University, you should communicate with the photographer and negotiate additional licensing. Additional fees may apply.

Art Direction for Photographer

  • Type of photographs needed, such as candids or formal portraits.
  • Lighting requirements and restrictions. Please inform the photographer of space constraints.
  • The intended purpose for images, such as web or print publication.

Image Delivery

  • Deadline for delivery of photos. One week post-shoot is preferred—rush delivery may be accommodated, but this accommodation must be addressed at the time of the booking.
  • Method of photo delivery (digital download is preferred).
  • For all direct bookings, you are responsible for archiving images following delivery.

Additional Information

Please contact BU Photography at buphotos@bu.edu or 617-353-3670 if the shoot details do not fit the guidelines outlined above, or with any questions or feedback.