• GRS Forms — All forms on this page with “GRS” in the form title can also be found at GRS PhD Student Forms. The GRS page contains additional Graduate School student forms; the most common GRS PhD program forms are included for convenience on this Astronomy Student Resources page.
• Form Routing — Instructions for students completing these forms are included on all forms on this page. Please submit form to the person listed in the form instructions. Please do not submit form to all approvers at the same time; approvers will route the form as applicable. Thank you!

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• PhD Program Checklist

  CHECKLIST	PROGRESS CHECKLIST FOR ASTRONOMY PHD STUDENTS
  PROCEDURE	Student completes Astronomy PhD Progress checklist and submits form as applicable to Faculty Advisor and/or Director of Graduate Studies for advising and department updates
  TIMELINE	Completed prior to or during advising meetings, or as applicable, during the course of student’s progress through the Astronomy PhD program

• ASTRONOMY — Graduate Course Registration Form

  PROGRAM STAGE	Registering for graduate Astronomy research coursework
  * RESTRICTION *	Only for registration for graduate-level Astronomy Department courses restricted with “Department Consent” in MyBU Student. All other courses please register directly in MyBU
  FORM	ASTRONOMY GRADUATE COURSE REGISTRATION FORM
  PROCEDURE	Student completes Section A and B only of Registration Request form and submits form to Director of Graduate Studies for advising and department approval
  TIMELINE	Completed prior to or during advising meeting and submitted prior to registration deadline

• GRS — PhD and MFA Summer Registration Form

  PROGRAM STAGE	Not registering for summer courses, but doing full-time research over summer
  * ELIGIBILITY *	Review GRS’ PhD and MFA Summer Registration information
  FORM	GRS PHD AND MFA SUMMER REGISTRATION FORM
  PROCEDURE	Student completes PhD Summer Registration form and submits form to Director of Graduate Studies for department approval
  TIMELINE	Completed prior to or during advising meeting and submitted prior to registration deadline

• GRS — Continuing Study and Certified Full-Time Registration Form

  PROGRAM STAGE	All coursework completed, but continuing to make progress on degree
  * REQUIREMENTS *	Review GRS’ PhD and MFA registration information for Fall semester or Spring semester
  FORM	GRS CONTINUING STUDY AND CERTIFIED FULL-TIME STATUS FORM
  PROCEDURE	Student completes Continuing Study Registration form and submits form to Faculty Advisor and Director of Graduate Studies for department approval
  TIMELINE	Completed prior to or during advising meeting and submitted prior to registration deadline

• ASTRONOMY — Master's Oral Comprehensive Examination Committee Membership Form

  FORM	ASTRONOMY MASTER’S ORAL COMPREHENSIVE EXAM COMMITTEE MEMBERSHIP FORM
  PROCEDURE	Student completes Section A only of MA Oral Comp Exam Committee form and submits form to Faculty Advisor to begin form review. Form approval required by Faculty Advisor, Director of Graduate Studies, and Department Chair, to be considered complete
  TIMELINE	Submitted prior to exam date, as applicable

• ASTRONOMY — Schedule of Master's Oral Comprehensive Examination Form

  * RESTRICTION *	Must have received complete approval on your MA Oral Comp Exam Committee Membership Form, prior to submitting this form
  FORM	ASTRONOMY SCHEDULE OF MASTER’S ORAL COMPREHENSIVE EXAMINATION FORM
  PROCEDURE	Student completes Section A and B only of Schedule MA Oral Comp Exam form and submits form to Department Administrator
  TIMELINE	Submitted after approval received on MA Oral Comp Exam Committee Approval form, and as soon as exam day and time are confirmed with committee

• ASTRONOMY — PhD Oral Qualifying Examination Committee Membership Form

  FORM	ASTRONOMY PHD ORAL QUALIFYING EXAMINATION COMMITTEE MEMBERSHIP FORM
  PROCEDURE	Student completes Section A only of PhD Qualifying Exam Committee form and submits form to Faculty Advisor to begin form review. Form approval required by Faculty Advisor, Director of Graduate Studies, and Department Chair, to be considered complete
  TIMELINE	Submitted prior to exam date and before end of third academic program year, or as applicable

• ASTRONOMY — Schedule of PhD Oral Qualifying Examination Form

  * RESTRICTION *	Must have received complete approval on your PhD Oral Qual Exam Committee Form, prior to submitting this form
  FORM	ASTRONOMY SCHEDULE OF PHD ORAL QUALIFYING EXAMINATION FORM
  PROCEDURE	Student completes Section A and B only of Schedule PhD Qual Exam form and submits form to Department Administrator
  TIMELINE	Submitted after approval received on PhD Oral Qual Exam Committee form, and as soon as exam day and time are confirmed with committee

• ASTRONOMY — General Petition for Changes in Graduate Studies Form

  FORM	ASTRONOMY GENERAL PETITION FOR CHANGES IN GRADUATE STUDIES FORM
  PROCEDURE	Student completes Section A and B only of Astronomy Graduate Petition form and submits form to Faculty Advisor (if student has one) or to Director of Graduate Studies, (if student does not yet have a faculty advisor) to begin form review. Form approval required by Faculty Advisor (if the student has one), Director of Graduate Studies, and Department Chair, to be considered complete
  TIMELINE	Submitted prior to requested petition component time frame, or as applicable

• GRS — Petition for Extension of Time to Complete PhD Requirements Form

  FORM	GRS PETITION FOR EXTENSION OF TIME TO COMPLETE PHD REQUIREMENTS FORM
  PROCEDURE	Student completes GRS Petition Extension form and submits form to Faculty Advisor, Director of Graduate Studies, and Department Chair for approval
  TIMELINE	Petition for extension must be submitted prior to the end of the current time limit

• ASTRONOMY — Dissertation Steering Committee Membership Form

  * RESTRICTION *	Must have successfully passed the PhD Oral Qualifying Exam, prior to submitting this form
  FORM	ASTRONOMY DISSERTATION STEERING COMMITTEE MEMBERSHIP FORM
  PROCEDURE	Student completes Section A only of Dissertation Steering Committee form and submits form to Faculty Advisor to begin form review. Form approval required by Faculty Advisor, Director of Graduate Studies, and Department Chair, to be considered complete
  TIMELINE	Submitted within 3 months after a successful pass on the PhD Oral Qualifying Examination

• GRS — Dissertation Prospectus Approval Form

  FORM	GRS DISSERTATION PROSPECTUS APPROVAL FORM
  PROCEDURE	Student receives approval of their dissertation prospectus by their Faculty Advisor and their Dissertation Steering Committee, then completes the Prospectus Approval form and submits it to Director of Graduate Studies or Department Chair for department approval
  TIMELINE	Submitted at least six months prior to defense date or anticipated defense date time frame

• GRS — PhD Intent to Graduate Form

  * DEADLINES *	Review GRS’ PhD and MFA Graduation Guide for semester-specific deadlines
  FORM	GRS PHD INTENT TO GRADUATE FORM
  PROCEDURE	Student completes online GRS PhD Intent to Graduate form
  TIMELINE	Submitted by the deadline for the semester/period the exam will be held in, once the exam date is known

• GRS — Special Service Appointment Form

  * REQUIREMENTS *	Review GRS’ Committee Composition section in the GRS PhD Graduate Guide for which committee members may need an appointment
  * DEADLINES *	Review GRS’ PhD and MFA Graduation Guide for semester-specific deadlines
  FORM	GRS SPECIAL SERVICE APPOINTMENT FORM
  PROCEDURE	Student completes Special Service Appointment form(s) as applicable and submits form(s) with accompanying documentation to Director of Graduate Studies or Department Chair for department approval
  TIMELINE	Submitted as soon as need for SSA is known for a committee member and no later than three weeks prior to PhD Final Oral Exam date

• ASTRONOMY — Schedule of PhD Final Examination with Abstract Approval Form

  * DEADLINES *	Review GRS’ PhD and MFA Graduation Guide for semester-specific deadlines
  * RESTRICTION *	Prior to submitting this form, you must have: reached PhD candidacy through successful passage of the PhD Qualifying Exam, completed all required coursework, submitted your Prospectus to GRS, submitted the GRS Intent to Graduate form, and received approval from your dissertation committee on your Dissertation Abstract
  FORM	ASTRONOMY SCHEDULE OF PHD FINAL EXAMINATION WITH ABSTRACT APPROVAL FORM
  PROCEDURE	Student completes Section A and B only of Schedule PhD Final Exam with Abstract form, includes a properly formatted copy of their dissertation abstract, and submits form to Faculty Advisor to begin form review.
  	Form approval required by Faculty Advisor, Director of Graduate Studies, and Department Chair, to be considered complete.
  	*NOTE*: Please note there are two pages to this form; Section B is on page 2
  TIMELINE	Submitted as soon as PhD defense exam day and time are confirmed with committee, and dissertation abstract is ready for final departmental review, but no later than five weeks prior to the exam date

Related Resources

Graduate Resources

Progress Timeline

Registration Procedures

Petitions

Qualifying Exam ("Orals") Guide

Dissertation Planning