Policies and Procedures
Check this page regularly! Information will be updated throughout the semester.
To stay on track, use the self-check at the end of each phase.
Your main point of contact is your Program Manager. You can find additional contacts, such as on-site staff, in the Program Contacts section.
Get to know the place you’ll be calling home for the next semester – including cultural customs, academic differences and daily life – in the “In-Country Guide.”
———– START PHASE ONE ———–
Review Immigration Requirements (All Students)
All students must have a passport valid for at least 180 days (6 months) after the program end date. If you do not have a passport, or yours needs to be renewed, please request expedited service. US Citizens can find further information and application instructions at the State Department’s passport website.
Students who hold United States passports do not require a visa for their stay. However, all students, except those who are citizens of a European Economic Area (EEA) country, will need to register with the Immigration Service Delivery (ISD) after entering Ireland. The ISD is charged with the registration and security of long-stay visitors in the country.
Once you arrive in Dublin, you will receive instructions about your ISD appointment. Students must withhold booking flights for weekend trips until their ISD registration date.
You will need to prepare and organize some of the items needed for your registration before you depart for Ireland. Please see the list below:
- Valid passport
- Certification letter
- Proof of international medical insurance
- DCU Student ID Card
- Financial Documentation
- The ISD Registration Fee of €300 (approx. $330)
- Proof of round-trip flight itinerary
- Students do not need to purchase an immediate round trip, however by the time students attend their ISD appointment you will need an exit flight from Ireland. ISD appointments usually happens within a few weeks post arrival.
STUDENTS SHOULD NOT PLAN ANY PERSONAL TRAVEL OUTSIDE OF IRELAND UNTIL THEY ATTEND THEIR ISD APPOINTMENT.
Please refer to the “Final Considerations” section for more detailed information about these required items closer to departure.
Apply for Long-Stay Visa (Non-US Citizens Only): Deadline October 15
Depending on your country of citizenship, you may need to apply for a Long Stay (D) Study Visa. You can check here to see if you will need to apply for a visa.
- Applications need be submitted to the Irish Consulate in Boston as soon as possible, but by October 15 the latest in order to get your visa in time for the program.
- The application itself takes about 1 week to prepare, but processing at the consulate takes 8 – 10 weeks, during which time you will not have access to your passport.
- When you begin your visa application, contact Emma Van Loon to get several personalized letters that are necessary as part of your application.
- If you are planning to travel internationally and will require your passport during the 10-12 week processing time, please contact Emma Van Loon prior to submitting your visa application for specific instructions. Please note that the Irish Immigration Service does NOT offer expedited services.
Most Irish visas are single entry, which means travel to other countries during the program may be limited, and in some cases, not possible. When applying for an Irish visa if it is possible, we recommend students apply for a multi-entry (this is not always possible). When planning travel after the program is usually easier, but will likely require additional research and additional visas, depending on your citizenship and destination countries. For questions about this, please contact Emma Van Loon.
Note: This information has been prepared by Boston University Study Abroad based on the most recent information provided by the relevant immigration agency (E.G. consulate, embassy, etc.). It is each student’s responsibility to compile and apply for their visa based on their specific citizenship. Visas are granted by foreign governments only, Boston University does not play a role in visa issuance, nor can we influence immigration policy. While we do our best to keep instructions as up-to-date as possible, visa requirements are subject to change without our knowledge. Ultimately obtaining a visa in a timely manner, and related costs incurred, are a student’s responsibility. Failure to acquire a visa will preclude participation in the program.
Review Flight Information & Book Your Flight: Deadline TBC
Flight Information
Each term, we work with Advantage Travel to offer an optional recommended group flight, round-trip to Dublin. The cost of the recommended flight is NOT included in the program fee. Students are not required to take the recommended flight, however all students are required to submit a round-trip itinerary for our records. Keep in mind that late arrivals and early departures are not permitted. You will be receiving an email from your Program Manager with the flight details once confirmed.
WHY SHOULD I BOOK A SPOT ON THE GROUP FLIGHT?
Each semester, we work with Advantage Travel to offer an optional group flight, round-trip from the East Coast to Dublin. Airfare is NOT included in the cost of the program, all travel booked through Advantage Travel will be monitored by the travel agency on the day of departure, and they will be able to assist with any schedule changes, delays, or missed connections. Please book this flight by TBC. Your program manager will provide you with a timeline.
HOW DO I RESERVE A SEAT ON THE GROUP FLIGHT?
Specific booking instructions and detailed group flight itineraries will be emailed directly to students by your Program Manager.
WHAT IF I NEED TO BOOK A CONNECTING FLIGHT TO THE DEPARTURE CITY?
If you will be traveling from elsewhere prior to the group flight, Advantage Travel can also assist you with reserving a flight to the departure city.
IS TRAVEL INSURANCE INCLUDED IN THE PRICE OF THE GROUP FLIGHT?
While BU Study Abroad provides all students with comprehensive international health insurance through GeoBlue, travel insurance for your flights is different. You can elect to purchase travel insurance directly through Advantage Travel when booking with them for an additional fee.
WHAT IF I WANT TO ARRANGE MY OWN TRAVEL?
We encourage you to hold off on booking flights until we send out detailed flight information for your program.
However, if you prefer to travel independently from the group, you are welcome to do so. Advantage Travel can assist you with reservations from a different airport or on different dates, or you can make a reservation completely on your own. You must arrive by 10: 00 A.M. on Arrivals Day and depart on the last day of the program. Housing will not be provided before or after these dates, and late arrivals/early departures are not permitted. Once you have confirmed your independent travel, you must submit the independent flight form by December 1, 2024.
Complete the Phase 1 Self Check
Have you completed everything in Phase 1? Here is a self-check to make sure you’re on the right track. Make sure you’re aware of any upcoming deadlines and budgeting enough time to complete them. If you missed a deadline, be sure to check in with you Program Manager and complete that task right away.
You should have completed:
- Confirmed your participation via your BU Study Abroad Application – 2 Weeks Post-Acceptance
- Paid deposit – 2 Weeks Post-Acceptance
- Completed Pre-Departure Documents on BU Portal – 2 Weeks Post Acceptance
- Reviewed your immigration requirements
- Apply for Long-Stay Visa (Non-U.S. Citizens Only, if necessary) – May 15
- Booked a seat on the recommended flight (optional) – TBC
———– END PHASE ONE ———–
———– START PHASE TWO ———–
Select Your Your BU Course: Due October 30
Although you already submitted an Advisor Support of Participation form as part of your application, you may adjust your course enrollment plans as you learn more about your program. Be sure to do so in consultation with your academic advisor, especially if your courses were pre-approved. You should determine, prior to the start of the program, the precise degree requirements these courses will fulfill. It is your responsibility to research how the courses taken abroad apply towards your overall academic requirements and progress toward your degree.
All students on the Dublin STEM Program will select ONE of the following BU Dublin courses to enroll. Please use this form to indicate which course you would like to be enrolled in.
- CAS EN 392: Modern Irish Literature
- This course fulfills a single unit in each of the following BU Hub areas:
- Aesthetic Exploration
- Global Citizenship and Intercultural Literacy
- This course will introduce students to key writers in modern Irish Literature concentrating on the cultural, political and historical contexts of each of the works we examine. We will explore prose, poetry, drama and the short story. Students will be introduced to the discipline-specific terms of Literary Studies and will employ analytical and interpretive skills in evaluating the literary and the socio/historical significance of these works.
- This course fulfills a single unit in each of the following BU Hub areas:
- CAS AR 340: The Arts in Ireland
- This course fulfills a single unit in each of the following BU Hub areas:
- Aesthetic Exploration
- Historical Consciousness
- Offers students the opportunity to study and experience the most vibrant aspects of visual art and music in Ireland. The music strand provides an introduction to the structure, characteristics, scope, and history of Irish traditional music. The areas of rhythm and melody and the methods by which Irish music is taught will be covered in the practical workshop section of each class. For part two of the course, students study visual arts, which affords students an opportunity to study and experience the most vibrant aspects of the visual arts in Ireland. Padhraic Egan (Music), Caoimhghin O Croidheain (Visual Arts).
- This course fulfills a single unit in each of the following BU Hub areas:
Please note that these courses tend to be either in the evening or on Fridays. The exact BU Dublin schedule will be provided to you a week or so after you arrive in Dublin, this course is a non-negotiable. The BU Dublin courses above are the only courses with HUB units associated with them.
Apply to DCU: Due October 30
*DCU courses do NOT have any HUB units associated with them.
For the remainder of your courses/modules, Dublin STEM students will be direct enrolling in modules offered by either the Faculty of Engineering & Computing (ECSAO) OR Science & Health (SHSAO) at Dublin City University. Students must choose one study stream (ECSAO or SHSAO). You will NOT be able to take classes from both streams. So please look at all of the courses carefully. While you will list the modules in your application to DCU, you can change them based on advisor approvals.
Module enrollment at DCU will NOT occur until arrival in Ireland. Here is the DCU Modules webpage.
- List of Modules
- Students should aim to have 6-7 modules approved by their academic advisor.
- Students can then enroll in 3-4 of their approved modules.
- Please note that while students tend to be able to enroll in the modules of their choice, there is a chance that enrollment may not be possible, which is why we suggest students get 6-7 modules approved.
- List of Electives
- Students also have the OPTION to get 1-3 modules approved by their academic advisor.
- If you choose to have modules approved by your academic advisor from this list, you are only eligible to enroll in ONE(it is still better to come prepared with options).
To prepare, students must consult with their undergraduate academic advisor prior to completing the Course Selection Form. As stated above students should identify at six – seven different modules on the List of Modules and one – three different classes on the List of Choices at DCU in which they would potentially enroll. As mentioned above, module enrollment at DCU will NOT occur until arrival in Ireland. While this may seem stressful, students almost always get the courses that they need/want.
When looking at the lists of modules and choices, be sure the modules are operating in the FALL term, which is referred to as ‘Semester 1’ in Ireland. To confirm which semester the courses are taught, please review the course syllabi by clicking on the link. If the link does not work, simply search the course name, course code + DCU, a syllabus should populate.
Example: EE207 Introduction to Systems, Signals & Controls DCU
The first link to populate is the link you should click on. Please note that this will most likely be the closest thing to a syllabus DCU will provide. It provides a course description as well as information on learning outcomes, contact hours, assessment breakdown and more.
The way the credit system works is the following:
- 3 BU credits for any 5 ECTS course
- 4 BU credits for any 7.5 ECTS course
- 5 BU credits for any 10 ECTS course
Students will ultimately undertake four – five DCU courses depending on the credits, coupled with the BU elective. However, first-choice modules & choices (while requested) are not always guaranteed, and so students must be flexible and have a large number of potential modules approved prior to submitting their requests to BU Dublin. Students will technically register for their DCU courses upon arrival in Dublin, which is why it’s good to be prepared beforehand and after having consulted with their academic advisor.
COURSE SELECTION FORMS:
Course selections are made by completing all of the forms and documents below:
- DCU Study Abroad Application Form
- For the DCU Study Abroad Application Form:
- Answer all questions that are marked as *
- For the following questions please answer using the following information:
- Entry Route: Partner University
- Name of Partner: Boston University
- Study Abroad Email Contact: evanloon@bu.edu
- Study Stream: ECSAO or SHSAO
- Please ignore the additional instructions at the bottom of the form where it asks you for an academic reference and transcript.
- Once you complete the form, you only need to follow the instructions for submitting the forms and additional documents as written on the pre-departure page.
- For the DCU Study Abroad Application Form:
Register for Housing: October 30
For instructions on how to apply for your housing please refer to the email your program manager sent with guidance.
Currently there is a housing crisis in Dublin, however students participating on this program will be guaranteed housing.
All Dublin STEM students will be housed on the DCU Glasnevin campus where all your DCU courses will be held (please note that your BU course will be held on a separate DCU campus. Please note that due to the current housing crisis occurring in Dublin & Ireland, Boston University has no control over where students are placed on campus. International students are normally allocated rooms in College Park Apartments on the Glasnevin campus.
College Park Apartments contain sixty standard apartments, each with either four or five ensuite bedrooms (four double ensuite rooms per apartment with single occupancy), one single and a shared living/kitchen/dining area. Each bedroom has both Wi-Fi and fixed-line internet access (internet cable not provided) and a study area. All bedrooms are double rooms with ensuite facilities. The students within your apartment will most likely be a mixture of: local, international degree seeking students or other student abroad students.
Your housing at DCU is self-catered: your board is not included in your program fees. Students will have access to a kitchen in each apartment. You may be required to purchase kitchen items. BU Study Abroad cannot guarantee what items will be in the kitchens upon arrival, who they belong to, or what items will be shared. There are many stores within the DCU vicinity that will have supplies.
he Glasnevin Campus is located on the Northside of Dublin and is the largest of all our campus locations. Formerly the National Institute for Higher Education which was founded in 1975. It enrolled the first students in 1980 and achieved university status in 1989. The Glasnevin Campus hosts the most student facilities such as the U Building, pharmacy, sports centre, campus shop, bookstore and many cafes and restaurants.
We HIGHLY recommend that students do independent research on their preferred map app or site to learn about what is near DCU Glasnevin.
*Room assignments are given upon arrival in Dublin, at housing check-in.
Attend the Dublin Pre-Departure Meeting December 7
A required pre-departure meeting for all Dublin STEM Program students will take place on Saturday, December 7, 2024. Time and participation information will be sent via email by your Program Manager.
All students are required to participate. This meeting is intended to give you an overview of daily life, culture, health and safety, internships and academics in Dublin. You will also have the opportunity to ask your Program Manager any questions about what to expect while in Dublin as you prepare for your time abroad.
For those students who are unable to make the specified time, please email your Program Manager. The meeting will be recorded for students unable to attend.
Please also note that this meeting is intended for participants of the program only. Parents/guardians are not permitted to attend this session. In the event that any parents do come to the meeting, we will kindly ask them to log off. Therefore, please plan accordingly. We do, however, encourage you to share relevant information about the program with your parents, as we understand that they may be curious about what to expect with your experience abroad.
Health Preparations for Ireland
Please visit the Centers for Disease Control and Prevention website for recommendations on extended stay travel in Ireland.
Complete the Phase 2 Self Check
Have you completed everything in Phases 1 and 2? Here is a self-check to make sure you’re on the right track. Make sure you’re aware of any upcoming deadlines and budgeting enough time to complete them. If you missed a deadline, be sure to check in with your Program Manager and complete that task right away.
You should have completed:
From Phase 1:
- Confirmed your participation via your BU Study Abroad Application – 2 Weeks Post-Acceptance
- Paid deposit – 2 Weeks Post-Acceptance
- Completed Pre-Departure Documents on BU Portal – 2 Weeks Post Acceptance
- Reviewed your immigration requirements
- Apply for Long-Stay Visa (Non-U.S. Citizens Only, if necessary) – October 15
- Booked a seat on the recommended flight (optional) – TBC
From Phase 2:
- Attended the Study Abroad Pre-Departure Meeting – December 7
- Submitted BU Course Selection Form- October 30
- Submitted Passport Style Photo – October 30
- Submitted your course registration materials & applied to DCU- October 30
- Submitted Independent Flight Form (If Necessary) – December 1
- Made any necessary doctors appointments and located your nearest travel clinic for immunizations.
- Made a plan for any medications, prescriptions or healthcare needs abroad
- Contacted BU Disability Services to plan for academic accommodations and other support services (if necessary)
———– END PHASE TWO ———–
———– START PHASE THREE ———–
Review Arrival Information
Please keep in mind most flights into Dublin will arrive VERY early in the morning.
When you arrive: Student will have two options to get to campus:
Taxi: A taxi is the best way to get between Dublin Airport and DCU Glasnevin (this is because of your luggage). A cab ride usually costs between €40 – €60. You’ll be provided with an exact address to give a taxi driver by the BU Dublin staff closer to your departure.
Bus: Students can also use the Dublin Express Bus. The Dublin Express operates every 20 minutes. This bus service will cost approximately €10 and takes about 45 minutes (or more depending on traffic). Please note that bus routes and schedules are subject to change, and it is recommended to check the bus company’s website for the most up-to-date information. You will need to keep this in mind as you will be responsible for your own luggage.
Once you’ve checked in: As many of you will be arriving in the wee hours of the morning, once you’ve checked in you should have enough time to unwind, rinse the plane off (remember towels are NOT included in your linen package), and grab a coffee/breakfast. You will meet with BU Dublin site staff the day that you arrive. Because your program is a direct enroll program, much of your orientation will be through Dublin City University-You will be provided with an orientation schedule from DCU prior to you arriving. Please note that all orientation sessions unless otherwise specified will be mandatory.
Things you will want to do in the first couple of days:
- Get your LEAP Card (public transit – please refer to the In Country Guide):
- If you did not previously order a Young Adult LEAP card (more information will be sent 3 weeks before program start date) AND received a confirmation email from our Dublin Site Staff that they received your Young Adult LEAP card, you will need to purchase a temporary one and apply for your Young Adult card (please refer to the email on how to do so).
- If you are purchasing your LEAP card upon arrival, DO NOT purchase a visitor LEAP. You will want a regular one, just until your Young Adult Card comes in. Students can pay with cash or card –it is recommended to put 20 EUR on the card to get you started. Otherwise you will need to pay with cash on the bus itself (the bus only accepts exact change 2.6EUR per 90 minutes).
- Set up your SIM Card (if you did not opt for an international plan)
- More information will be provided during your pre-departure (please refer to In Country Guide).
- Purchase necessary items for your accommodation. Students can purchase cheap home goods (such as towels) at stores like the ones below. Please keep in mind we do not recommend purchasing too much as you will only be in Dublin for a short time.
- IKEA
- Dunnes
- Penney’s (aka Primark)
- Søstrene Grene
Prepare For Your Immigration Service Delivery (ISD) Appointment
As part of their immigration requirements, all students must have an appointment with the Immigration Service Delivery (ISD) after their arrival to Ireland. BU Dublin will arrange the appointment booking process for students on specific days of the program. ISD appointments are extremely limited, so students MUST attend their specific appointment date and time. BU Dublin will be in touch with students to advise on their specific date after arrival in Dublin – Usually a few weeks after you arrive.
All students, except those who are citizens of a European Economic Area (EEA) country, will need to register with the Immigration Service Delivery (ISD) after entering Ireland. Please do not book weekend trips until after receiving information regarding your ISD registration date. If you book a trip and it collides with your ISD appointment you will be required to cancel your trip and forfeit any nonrefundable costs associated with your personal travel.
You will need to prepare and organize some of the items needed for your registration before you depart for Ireland. Please see the list below for more details.
What you must provide for your appointment with the ISD:
- Valid passport
- Certification letter
This letter will be mailed or emailed to you by your Program Manager. The letter must be high-quality and in color.
- Proof of international medical insurance
This letter is produced and mailed or emailed to you by your Program Manager, and outlines your GeoBlue International Medical Insurance policy. This is the only insurance letter you need. The letter must be high-quality and in color prior.
- DCU Student ID Card
This will be provided during your on-site orientation in Dublin by DCU. - Financial Documentation:
Students on the Dublin Internship Program are required to demonstrate access to a minimum of €2,000 to cover your daily living expenses while in Ireland (approximately USD $2,200).- Financial documentation can take the form of one, or more, of the following:
- 3 months worth of recent bank statements, combined they all must demonstrate a grand total of €2,000. Account numbers can be redacted, account holder names cannot.
- Please note: If you are using another individual’s bank statements, the account holder must write a letter of financial support addressed to the ISD, indicating that they will be financially responsible for you, for the duration of your stay in Ireland.
- 3 months worth of recent bank statements, combined they all must demonstrate a grand total of €2,000. Account numbers can be redacted, account holder names cannot.
- Financial aid documentation. If you use this option, you’ll need to request an official letter from your institution’s Financial Aid office detailing the funds you’ll have access to, to cover your daily expenses.
- Financial documentation can take the form of one, or more, of the following:
- The ISD Registration Fee
- All students pay €300 (approx. $330). This fee can be paid by credit or debit card during your appointment in Ireland.
- Proof of round-trip flight itinerary
You will need to print your booking confirmation and itinerary prior to departure.
If you have any questions about the documentation you’ll need to prepare for your ISD appointment, please reach out to your Program Manager.
Packing List and Tips
In addition to basic clothing and personal items, we recommend the following for packing:
Luggage:
- Use bags that are light and sturdy
- We recommend– one large, one carry-on, one shoulder bag or backpack
- Pack only what you can carry easily yourself
- Check airline restrictions on weight and number of bags you can take aboard.
- Overage fees may apply.
- Do not plan on shipping items abroad.
- Staff will not be responsible for any bags nor will they sign for them.
Pro Packing Tip: Put an Airtag in your luggage and list your Dublin address on your baggage tag.
Pack in your carry on:
- Passport
- Certification Letter (provided to you by your Program Manager)
- Full round-trip flight itinerary
- Hard copy of contact details and directions to your program site (especially for independent travelers)
- Prescription medications
Recommended Items:
- One bath towel to start
- A bed-pack will be provided to you upon arrival in Dublin (sheets, duvet, pillow), you can purchase more after you arrive.
- A bed-pack will be provided to you upon arrival in Dublin (sheets, duvet, pillow), you can purchase more after you arrive.
- Universal outlet converters:
- Voltage converters, as well as adapters, are necessary in order to use your electronic devices in Ireland. Ireland uses UK-style outlets, and the rest of Europe uses a smaller 2-prong outlet.
- Rain and cold-weather clothing
- It may be cold and damp at times during the program. It rains a small amount most days.
- External hard-drive or USB drive for backing up academic work
What NOT to bring:
- US-based international cell phone plan
(see mobile phones section above for more information) - Sentimental items you cannot replace
- Personal appliances like hairdryers, straighteners, and shavers
Inexpensive replacements can be purchased in Dublin. US and European voltages differ, and small appliances are not built to cope with the change. Electronics like laptops, battery chargers, etc. have built in voltage converters and are fine to bring.
Withdrawals
Have You Changed Your Mind?
If you are considering withdrawing from your Study Abroad program, please thoroughly review the Boston University Study Abroad Policy on Refunds. Please keep in mind that at any time after your admission to the program there may be non-recoverable costs associated with withdrawing from the program. Examples of non-recoverable costs for which you may be financially responsible may include, but are not limited to, charges related to visas, housing, flights, academics, internships, or program-related activities.
It is important to note that the program starts on XXX and is more than 12 weeks long. The last day to notify our office in writing of your withdrawal prior to being responsible for a portion of the program fee is TBA. Please contact your Program Manager and abroad@bu.edu if you decide to withdraw or have additional questions.
Complete the Phase 3 Self Check
Have you completed everything in Phases 1, 2 and 3? Here is a self-check to make sure you’re on the right track. Make sure you’re aware of any upcoming deadlines and budgeting enough time to complete them on-time. If you missed a deadline, be sure to check in with your Program Manager and complete that task right away.
You should have completed:
From Phase 1:
- Confirmed your participation via your BU Study Abroad Application – 2 Weeks Post-Acceptance
- Paid deposit – 2 Weeks Post-Acceptance
- Completed Pre-Departure Documents on BU Portal – 2 Weeks Post Acceptance
- Reviewed your immigration requirements
- Apply for Long-Stay Visa (Non-U.S. Citizens Only, if necessary) – October 15
- Booked a seat on the recommended flight (optional) – TBC
From Phase 2:
- Attended the Study Abroad Pre-Departure Meeting – December 7
- Submitted BU Course Selection Form- October 30
- Submitted Passport Style Photo – October 30
- Submitted your course registration materials & applied to DCU- October 30
- Submitted Independent Flight Form (If Necessary) – December 1
- Made any necessary doctors appointments and located your nearest travel clinic for immunizations.
- Made a plan for any medications, prescriptions or healthcare needs abroad
- Contacted BU Disability Services to plan for academic accommodations and other support services (if necessary)
From Phase 3:
- Gathered the required items necessary to bring with you to Ireland for registration with ISD
- Called your bank and credit card companies to let them know you’ll be studying abroad. Asked about any banking reciprocity agreements they may have, as well as any fees you may incur.
- Decided if you’re going to use your current mobile phone abroad, or get a new phone after you arrive in Ireland. If you’re going to use your own phone, be sure to get it unlocked at least a week ahead of departure.
- Made a reasonable communication plan with your family and friends
- Reviewed your packing list and purchased any essentials
- Settled your Boston University Student Account
- Read your “In-Country Guide”
———– END PHASE THREE ———–
———– START CONTACT ———–
Boston-based Staff
Emma Van Loon, Program Manager
Emma will be your primary contact during the pre-departure process. All questions and concerns you may have should be directed to her.
Dublin-based Staff
All the staff members below may be in touch with you at various points regarding pre-departure preparations.
Mary McCloskey, Director
Mary is the program director for all BU Dublin programs. Mary is based at Dublin City University. If you need anything while in Dublin, Mary is your go-to person from BU.
Academic Director & Student Service Administrator – To be hired
BU Dublin Office – General Inquiries
———– END CONTACT ———–
———– START CALENDAR ———–
The Dublin STEM Program will run from January 2025 – April 2025.
Program Dates
2 weeks post acceptance: Confirm your acceptance
2 weeks post acceptance: Pay your deposit
2 weeks post acceptance: Complete pre-departure
15 October: Apply for Long Stay Visa D (non-US Citizens only/if necessary)
30 October: Apply to DCU
30 October: Apply to DCU Accommodations
30 October: Submit BU course selection form
30 October: Submit passport style photo
1 December: Submit independent flight form (if necessary)
7 December: Attend MANATORY pre-departure orientation meeting
TBC: Book seat on suggested flight (flights are NOT included in program cost)
7 January: Depart USA (Most flights from the US to Ireland are red-eyes)
Tentative Academic Calendar
7 January Depart US
8 January: Arrive in Dublin, Ireland
You can take a look at the DCU Academic Calendar here.
8-9 January: BU Orientation
TBA: DCU International Student Orientation
13 – 17 January: Course Registration/Drop Period
13 January: Teaching period starts
28 Janaury: BU Elective Course Begins
12 April: DCU Teaching period ends
25 April: BU Elective Course Final Exam
22 April – 6 May: DCU Exam Period
7 May: Program Ends / Depart for Home
*Will be posted here once available
Neither late arrivals nor early departures are permitted. We urge students to not make any weekend or mid-semester break travel plans until they arrive on site and receive the finalized course and program schedule. During the semester, students must fulfill strict attendance requirements and will be very busy with classes, program activities, and assignments. If family and friends plan to visit, please schedule trips to take place before the start of on-site orientation, during a scheduled program break, or after the semester ends. The first and last weeks of the program are critical to students’ success and require your full attention. By timing visits to coincide with scheduled program breaks, you can meet attendance requirements and take full advantage of your study abroad experience.
———– END CALENDAR ———–
———– START GUIDE ———–
1. Get To Know Dublin
History, Geography and Politics
Many people think of Ireland simply as an English-speaking country, where everyone is very friendly and uses expressions like “top o’ the morning,” but Irish people speak a uniquely modified English. From Belfast in County Antrim to the Aran Islands off the coast of Galway, there are many different regional accents in this small island of six million people. To begin to familiarize yourself with Ireland, check out some of the following resources:
History
- A Brief History of Ireland – Living in Ireland
- “Tellin’ It Like It Was” – An Irish History Podcast
- History of Dublin – Dublin.ie
Geography
Politics
- Ireland Government – Citizens Information Board
- Irish Times – Politics
- RTÉ Ireland – National Broadcaster (Television, Radio & Online)
- Political System & Voting – Living in Ireland
Other Ireland Resources
Local news, readings and culture
To familiarize yourself with current events, we recommend that you read an Irish daily newspaper such as The Irish Times (either on-line or from the library) in the weeks before your departure for Ireland. Lonely Planet Ireland lists hostels, attractions, hours of operation, transportation, Irish history, as well as places to visit in neighboring countries. This and other guides written with the student traveler in mind are wonderful resources when planning your weekend excursions. There are many travel guides for Ireland and Europe available for loan at the BU Study Abroad Dublin office.
- Irish Times Newspaper
- The Event Guide (Concerts, Films, Festivals)
- Visit Dublin (Official Dublin Tourism site)
- The Lonely Planet—Dublin
- Entertainment in Ireland (Features cinema listings and new release movie reviews, TV and radio listings, concerts and gigs and other event information.)
- Time Out Dublin
Readings
- The Commitments by Roddy Doyle – Also available on DVD. A classic look at Dublin Life in early 1990s.
- Dubliners by James Joyce – Classic collection of stories focused on Dublin.
- McCarthy’s Bar by Pete McCarthy – Determined to visit every pub with his surname in the title, McCarthy offers a humorous look at Irish country life, colorful locals, and quirky attractions.
- Brooklyn by Colm Tóibin – The movie based on this novel is also recommended.
- A Sort of Homecoming by Robert Cremins – A modern novel about a twenty-something who returns to Dublin after becoming marginally famous.
- Round Ireland with a Fridge by Tony Hawks – Author hitchhikes around Ireland with a refrigerator to win a bet.
- Fork in the Road by Denis Hamill – An intense story about an Irish-American filmmaker doing research for a screenplay in Dublin.
2. Daily Life
Food & Dining
The Irish diet does tend to consist of more staple foods such as meats and starches. However, as of late the diversity of food options in Ireland (and particularly in Dublin) allows for almost any diet to be accommodated in the city. Check out some of the resources below for food and dining customs information:
- Tips on Dining in Ireland – Frommers
- Food for Planning Your Trip – Visit Ireland
- Everyday Eating Customs in Ireland – USA Today
- Restaurants – Visit Dublin
- Just-Eat App – Order takeaway from local Irish restaurants
Particularly, if students have accommodations for a specific diet, we have the following suggested websites to review:
Housing
All information on housing is contained within the Highlight Thomas Street Student Accommodation.
Dress
Dress is not largely different in Ireland than in the US, but you will find that the weather does impact how people are styled. Heavier fabrics such as wool are common in Ireland. Also, many Irish tend to wear simple, neat-looking clothing for everyday work and lifestyle. Stick to basic colors and patterns to blend in! It is also worth noting that you should bring some rain gear such as a rain jacket and rain boots, as it tends to drizzle and rain in Ireland quite a bit throughout the year.
Helpful Language Tips, Phrases and Greetings
The Irish have a colorful language all their own. Here are a few examples:
American Irish
apartment flat
cookie biscuit/bicky
potato chips crisps
french fries chips
drugstore/pharmacy chemist
eraser rubber
bathroom loo, toilet
line queue
elevator lift
sweater jumper
TV telly
DVD video
stove cooker
vacuum cleaner hoover
cabinet press
thing/item yoke
professor lecturer
he/him yer man
she/her yer woman
eggplant aubergine
zucchini courgette
subs/hoagies filled rolls
cell phone mobile
City Centre An Lár
Dublin Baile átha Cliath
road bóthar
street sráid
lane lána
semi-truck lorry
fun craic
“What’s up?” “What’s the story?”
“That’ so funny!” “That’s gas!”
3. Student Life
Facilities
Dublin City University is a full-service institution serving a population of more than 16,000 students across five campuses. As such, they offer many facilities, including a library, sport and fitness center, printing services and many more! For a full list of campus facilities, go to the DCU Campus Facilities website.
Textbooks
Dublin STEM students can buy their books at one of the many bookstores in Dublin, such as the famous Hodges Figgis. There are also a number of textbooks available for loan in the BU Dublin Library.
Field Trips and Program Activities
Students on the Dublin programs may enjoy included excursions to areas such as Glendalough. Some courses will also incorporate field trips into their classes to historical sites around Dublin and attendance a local theater performance.
4. Money Matters
Banking and Currency
Much of Ireland, the UK, and mainland of Europe use credit cards and contactless cards are accepted most places. We strongly encourage students to have a credit card to use while traveling abroad.
ATM Systems
Advances in ATM networks mean that you can now use an American ATM card, with a credit card for back up, for the duration of your stay. For many students, withdrawing money using an ATM is a sensible option. Although you will be charged the bank’s exchange rate for each transaction, the fee is typically lower than currency exchange services. If you plan to use your ATM card abroad, you are advised to contact your bank before your departure and complete any necessary paperwork to authorize card transactions overseas. Some banks will not permit overseas withdrawals using an ATM bankcard without authorization. The advantages of using an American ATM card include convenience, greater security, accountability, and free funds transfers from the US to Ireland. Cards on the CIRRUS and PLUS networks will work in all major European cities, which means you will have access to your cash in the currency of whatever country you happen to visit. Be sure to have a back-up card readily available—in case of loss, theft, demagnetization of the strip, or a computer crash—and bring euros for your initial days in Ireland. Because prices on overseas transactions vary from one US bank to another—ranging anywhere from $1.50 to $6.00— you would be wise to shop around for the best price. If your bank has a restrictive ATM network, or if its transaction fees are expensive, you should consider opening an account at a more user-friendly bank. To ensure that the account is fully operational, you should open the new account at least two months before your departure. Opening an account two months in advance will provide sufficient time for you to test your ATM and credit cards and check to see that your funds
transfer without difficulty. If your ATM Personal Identification Number (PIN) is not four digits long, change it to four numbers, before you leave the US. Many European ATMs cannot accept a longer PIN number.
Tipping
Tipping in Dublin is a whole new ballgame for those of us used to dishing out 15-20% tips in the States. At a restaurant, 10-15% of the bill is appropriate, and on large parties of 6 or more, the tip is usually added onto the bill automatically. In a nicer restaurant, you would tip anywhere from 15%-20%, as you would in the United States. It is not customary to tip bartenders; it is customary to tip hairdressers and salon/spa employees. Finally, if you use a taxi to get home, just round up the price of the fare (if it’s less than €10—i.e. a €7.50 fare you’d give €8) or add €1 to the total price (if it’s greater than €10). As with anything, tipping is discretionary—if it’s a large fare, late at night, early in the morning, exceptional service, etc., you are always welcome to leave an additional tip.
Dublin on a Budget
5. Traveling
Local Transportation
Bus Routes
Any bus marked ‘An Lar’ will take you to the city center. Bus services end at 11:30PM.
Bus Tips – Hail the bus to indicate you would like it to stop for you, otherwise it will just keep driving. Tell the driver what fare you require (the bus fare is based on stages traveled – the cost from DCU to city center is €2.35) and he or she will give you a ticket. Exact change is required and bus fare can only be paid in coins. If you do not have exact change, you will be given a receipt for the change that you can redeem at the Dublin Bus office on O’Connell Street. Be sure to hold onto your ticket; there is an automatic €50 fine if you do not have one (and Dublin Bus authorities do random spot checks!). Get to know your bus schedule; it will save you a lot of waiting around.
The Dublin Bus Information Office is located at 59 Upper O’Connell Street, Dublin 1 or accessible at the Dublin Bus website. It is open Monday – Friday, 9:00 a.m – 5:30 p.m and Saturday 9:00 a.m – 2:00 p.m. Here you can pick up a bus timetable for your own bus route.
Nitelink
The Dublin Bus Nitelink service runs mainly on Friday and Saturday nights from D’Olier Street, College Street, and Westmoreland Street to surrounding Dublin areas. Nitelink buses stop at fewer drop-off points than a local bus, so you may have a longer walk home than usual. Cost is €5, exact change coins only, and Nitelink services are not included on weekly or monthly bus passes. Pre-paid Nitelink tickets can be purchased at any Dublin Bus ticket agent or from the Ticket Bus located in each street from where the Nitelink departs. The DIP office does not encourage students to use the Nitelink buses, unless traveling in a group to the same destination. Taking a taxi home at night is recommended.
DART – Dublin Area Rapid Transit
The DART is usually the quickest, most predictable way to get into town from accessible locations. The DART runs fairly consistently every 15 minutes. For schedules visit the Irish Rail website. DART Stations in Dublin city centre include Connolly Station (Amiens Street), Tara Street (just south of the River Liffey and about two blocks east of O’Connell bridge) and Pearse Street Station (on Westland Row at the east end of the Trinity College campus). DART services end at approximately 11:30 p.m.
LUAS
he LUAS tram is the light rail system with two lines operating from Connolly Station and Stephen’s Green. It runs very frequently (every 2 min or so) and has a few stops located next to tourist attractions. The fare varies by distance and tickets can be purchased at automated machines near each stop or at local ticket agents. Visit http://www.luas.ie for more information.
Leap Card
Leap Card is a convenient way to pay for public transport services. It saves you carrying coins and Leap Card fares are up to 31% cheaper than cash single tickets!
Similar to the Charlie Card in Boston; you can use it on Dublin Bus, Luas, Dart and Commuter Rail services. Simply buy your Leap Card, top it up with Travel Credit and away you go. It saves you money; it’s flexible, convenient, quick and safe. For full details see: http://www.leapcard.ie
The card costs €5 deposit (refundable) and you must put a minimum €5 travel credit on it to start with.
Where to buy a leap card?
The quickest way to buy your adult card is over the counter in one of over 650 outlets in Ireland. Scribbles Newsagents on the Drumcondra Road (beside Tesco Express) sell leap cards. For more information on where to buy the cards, please see: https://about.leapcard.ie/about/where-to-buy
Where to Top Up with Travel Credit or Tickets?
Leap Cards can be topped up with Travel Credit or Tickets at over 500 shops in Ireland, as well as at all Luas stops and at all DART/Commuter Rail stations in Dublin. These are known as pay stations and again include Scribbles on the Drumcondra Road as well as Mace on the Drumcondra Road.
When using a Leap Card to pay as you go or when using a ticket loaded onto the Leap Card:
- Bus – Touch Onvia the touch screen beside the bus driver, telling him/her where you are going.
- Luas/Train – Touch On AND Touch Off when journey ends.
More info on Leap Card can be found on the Dublin Bus website as well as at http://www.dublinbus.ie/Fares-and-Tickets/Leap-Card/
If you choose not to get a leap card, you can also pay on public transport with cash (must be in coinage/change. Notes are not accepted on Dublin Bus).”
Personal Travel
Decide where you want to go
Look at travel guides: (There are a limited number of travel guides on the reserve shelf in the DCU Library as well as in the BU Dublin Office. USIT in Aston Quay has a large selection of travel guides that you can buy for a 10% discount with your USIT card. You can review more information about USIT at www.usit.ie)
- Rough Guide series
- Lonely Planet series
- Fodors
Find the cheapest way to get there
Several websites offer discount travel deals and holiday packages.
Discount airlines:
Other discount travel websites:
- Last Minute
- Expedia
- Bus Eireann
- Railpass (European and British rail passes)
The USIT office will also book flights for you, although you should check the above websites first, as sometimes their prices are better than those offered by travel agencies.
Plan accommodation during your stay
Once you have booked your flight, you can choose from a range of accommodations, from B & Bs to 4-star hotels:
The BU Dublin office recommends that students stay in B&Bs and hotels where possible. While hostels are gaining popularity in the US, they incredibly popular in around the world. Check out this blog by the Blonde Abroad about staying in a hostel. If you choose to stay in a hostel, please do your research. Make smart decisions and take your own safety into consideration. Check out this blog by Nomadic Matt or this blog by The Savvy Backpacker about how to find a good, fun and safe hostel!
6. Staying Healthy
What To Do If You Get Sick
DCU Medical Facilities
The most appropriate and local medical facilities are located right on the DCU campus. You can learn more about the medical facilities on the DCU Student Health Service website. BU Dublin also works with several local General Practitioners (GPs), with whom students can make appointments for their medical needs. If you require medical attention within normal working hours, you will need to contact a physician to make an appointment.
D-Doc
If you need a doctor outside of normal working hours or over the weekend, then please contact ‘D-Doc’ at Tel. 1850 22 44 77. The ‘D-Doc’ will make a house call or let you know where a walk-in clinic is available. Opening hours are 6:00 p.m–8:00 a.m Monday-Friday, and 24 hours on Saturday, Sunday, and Bank Holidays. There is a fee for this service (approx. €60-€85).
Emergency Services
Police, Fire, Ambulance, Lifeboats, Mountain /Cave Rescue, Coastal Rescue – Dial 999. This number is like the 911 service in the USA. The police force in Ireland is known as the Gardaí (pronounced gar – dee), and a single police officer is a Garda (gar – da).
7. Staying Safe
Local Embassy
The American Citizen Services Unit of the American Embassy was established to assist Americans visiting or living in Ireland. You may call, write, visit the website or stop by to request their help. If you are visiting in person, it is a good idea to bring along your U.S. passport for identification purposes. Various services are offered at different times; please check the hours before you visit.
U.S. Embassy
42 Elgin Road
Ballsbridge
Dublin 4
Tel. 01 668 8777
https://ie.usembassy.gov/
Hours: 8:30 a.m – 5:00 p.m Monday – Friday
Check hours for specific services. The embassy is closed all Irish and American official holidays.
Please note: The Embassy cannot help you if you are arrested for any offence under Irish law.
The Passport and Citizenship Office can renew or replace your expired or lost U.S. passport. In some instances, passports may be renewed through the post. However, all replacement passports must be applied for in person. Phone the Embassy to find out what documentation is required and for current fees. The Passport and Citizenship Office is open to the public from 8:30 – 11:30 a.m, Monday, Tuesday, Thursday, and Friday (closed Wednesdays).
Please register with STEP before you depart.
Keeping Yourself Safe In Dublin
Dublin is one of Europe’s fastest growing cities, and although it may seem smaller and slower-paced than most metropolitan areas, it is a city nonetheless, and presents the same dangers as all major cities (i.e. New York, Boston, London, etc.)
If you choose to explore Dublin after dark, stay in groups and keep an eye on those you went out with to ensure everyone makes it back to safely. Always keep an eye on your food/drinks/etc. and avoid going anywhere or walking through city centre alone after dark. If you are unfamiliar with your surroundings, do not pull out a map; find the nearest shop or Garda and ask for directions in person. Sharing a cab is preferable (and safer!) than taking the Nitelink home and is highly recommended.
DCU is located in Glasnevin, one of the nicest and safest sections on the North side of the city, and Dublin in general is relatively safe. However, as with any city, there are rougher areas and individuals, and it is advised that you always remain aware of your surroundings. If you witness an emergency situation, do not get involved. Call 999 and inform the proper authorities. If you witness individuals in flagrant violation of local laws (i.e. drinking/smoking on the bus) or engaging in rude behavior (i.e. shouting verbal abuse, cursing, etc.), do not look at them or say anything; simply ignore them and continue on. When in doubt, always trust your instincts.
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———– START FINE PRINT ———–
Academic Policies for Students Directly Enrolling in Courses at a Foreign University
As a student who will be directly enrolled in one or more courses at a foreign university, you are subject to a set of specific policies that apply to your classes, credits, and grades on this program. You are expected to be familiar with these policies before going abroad. Please read the academic policies below and make sure you understand them fully. You may download a copy of these policies here. Contact your Program Manager if you have any questions.
ACADEMIC POLICIES FOR STUDENTS DIRECTLY ENROLLING IN COURSES AT A FOREIGN UNIVERSITY
You will be enrolled in a course or courses at a university whose policies, teaching methods, and grading systems will differ from Boston University’s. Please read the policies outlined below very carefully and refer to your program-specific informational materials, which may include additional policies that modify or supplement the below.
- Full-time status. You are required to maintain full-time student status, equivalent to 12 or more BU credits per semester, while abroad. You may need to take more than 12 credits at your host university in order to earn the equivalent of 12 BU credits. Some foreign universities require that you take more than 12 BU credits in order to meet their requirements for full-time status.
- BU degree progress. You are responsible for verifying with your department in advance how the classes you take abroad will apply towards your major or minor degree requirements. An Academic Worksheet is available to you for this purpose.
- Auditing classes. You are not permitted to audit classes while studying abroad.
- Registering for final exams. Some universities abroad require students to register in advance for their final exams. It is your responsibility to know whether you need to register for your final exam, and to do so by the deadline. At some universities abroad, failure to register for or take a final exam results in a failing grade for that course. Although some universities abroad allow their matriculated students more than one opportunity to sit for final exams, BU Study Abroad program participants will sit the final exam only once.
- Grading Conversion and Credit Transfer. It is a student’s responsibility to understand the grading system and grade conversion scale for their host university courses. Some courses offered abroad may carry fewer than four credits.
- Grades and transcripts. Boston University cannot edit, modify or changein any way the final grades that are issued by your host institution and indicated on your host university transcript. Any questions regarding your grades should be directed to your host university faculty. All grades assigned to you by the host institution will be recorded on your BU transcript and all grades earned abroad will be factored into your GPA. You cannot opt to omit courses taken abroad and/or grades earned abroad from your BU transcript.
- Pass/Fail. No credit will be given to courses taken Pass/Fail.
- Withdrawals. If you withdraw from one of your classes abroad and a ‘W’ appears on your host university transcript, that ‘W’ will also appear on your BU transcript. However, a grade of ‘W’ will not be recorded on your transcript retroactively and post-program.
- Incompletes and Failing Grades. No grades of ‘Incomplete’ will be given; all coursework must be completed with your host institution, including the completion of all final exams before the end date of your program. You will also receive an ‘F’ on your BU transcript for any class that is ‘Incomplete’ on your host institution transcript. A failing grade earned in a class taken abroad will appear on your transcript as an ‘F’ and will count towards your GPA. In keeping with BU academic policy, you will not earn academic credit for incomplete or failed courses even though the grades appear on your transcript and impact your GPA.
Boston University Study Abroad reserves the right to rescind admission to or continuation in any program if an applicant’s academic or disciplinary record is not satisfactory. Boston University students placed on expulsion, academic suspension, or residence separation are not eligible to participate for the duration of the sanction. Deferred separation status will be reviewed on a case by case basis. Non-Boston University students are expected to verify their eligibility to study abroad with their home institution. In addition, your Boston University student account must be in good standing. University policy requires the withholding of educational services, including participation in a BU Study Abroad program from any student whose financial obligations to the university are due and/or unpaid. In completing your online pre-departure forms, there are a number of terms and conditions that you have agreed to by your electronic signature. In addition, some policies are stated on our website and linked below. We suggest that you review the following with your family, parent/guardian or other interested party: All students should thoroughly review the Boston University Study Abroad Policy on Refunds. This policy applies to all students and should be thoughtfully read when considering a withdrawal from a program. If you have questions, please contact our office. All students should review the Boston University Study Abroad Privacy Notice.The Fine Print: Policies and Procedures
Academic, Disciplinary and Financial Standing
Students’ Responsibilities While Abroad
Policy on Refunds
Privacy Notice
