In certain cases, requests to bill all or part of a student’s tuition to a sponsor, government, or company (i.e., an employer) can be arranged. If the sponsorship meets the requirements below, please email a copy of the billing authorization, voucher, Letter of Credit and/or sponsorship letter to studenta@bu.edu for review prior to the payment deadline.

Approval of direct billing to a Third-Party is at the discretion of Student Financials. If the sponsorship is accepted, it will be applied to a student’s account as an anticipated payment (“Billed to Sponsor”) to update their balance and an invoice will be sent to the agency after the term course adjustment date has passed. The determination to directly bill a Third-Party sponsor is separate from the Admissions process and any documentation should be turned in the studenta@bu.edu for review.

If the sponsorship is not accepted for direct billing, the student will be notified of the decision and will need to make payment by the posted payment deadlines.

Sponsorship Base Requirements:

  • If funds are provided to the student to make payment, they are not eligible for direct billing
  • Sponsorship must not be contingent on grades or course completion
  • Sponsor billing notification must be provided on company letterhead, and include the following:
    • An authorized signature (not that of the student)
    • Dates of sponsorship (i.e., Sept. 1, 2023, through Aug. 31, 2024)
    • Items which will be paid (i.e., Tuition and Fees)
    • Limitations (i.e., annual maximums, types of courses not covered, how other scholarships and funding affect the sponsor funds etc.)
    • State that Boston University must directly invoice the sponsoring agency and include a billing address and direct email contact
  • The sponsoring agency must be able to receive a PDF invoice by email
    • Special invoicing requirements, such as vendor registration, student portal upload requirements cannot be supported.

Student Payment Deadlines: Students must make payment of any remaining balance not covered by the agency before the payment deadline.  It is not assumed that a student will have continuous coverage from an agency. Even if extended coverage is noted on the sponsor letter, it is the responsibility of the student to make sure their sponsor credit is posted before the payment deadlines each term. Students are responsible for any amount not paid by the sponsoring agency.

Sponsor Invoice Timeline: Invoices will be sent to the sponsoring agencies after the last day to drop standard courses (without a “W’ grade) for that term; around week 7 for full-term courses and after 1 to 2 weeks from course start date in summer sessions. The date of the sponsor credit on the student account does not indicate sponsor payment or the date the invoice is sent; this is held in a different environment. If the sponsor pays a different amount than the invoiced amount or denies the invoice, students are notified and the “Billed to Sponsor” credit is adjusted accordingly so that payment can be remitted by the student for the resulting balance.

Sponsor Payment Deadlines: Agencies are expected to pay 30 days after the date of the invoice or no later than the last day of the term being invoiced. Failure to pay by the end of the term may result in a hold placed on the student account.

Sponsor Payment Options: For our international sponsors, there is a link on the invoice cover-page for all international payments: www.flywire.com/school/busponsor

Requests for banking information can be sent to Student Financials for review at studenta@bu.edu.

Checks should be made payable to Boston University and mailed to:
Boston University
Student Financials
25 Buick Street, Suite 130
Boston, MA 02215

 

For additional information please email Student Financials at studenta@bu.edu or contact by phone 617-353-2264

 

Please retain a copy of your sponsorship letter, as you may be held responsible for tuition and any fees if the authorization has expired or is invalid for any reason.