Sourcing & Procurement

How to Place Orders

OVERVIEW	PRS & POS	CHECKOUT & APPROVAL	FORMS & FAQS	ADDITIONAL RESOURCES
Guided BUying Overview	PRs	Checkout Process	Contract Request Form	Guided BUying Training
Setting Personal Profile	Searching for Suppliers	Setting Shipping Address	Supplier Request Form	Amazon Business
Email Notifications from Ariba	Viewing PRs & POs	Setting Accounting	Sourcing Request Forms	BU Quoting Tools
Request on Behalf of	Editing PRs & Resubmitting a Denied PR	Adding Comments & Attachments	FAQs & Glossary	Import/Export Orders
Delegate Authority	Cancelling a PO vs. closing a PO	Adding Approvers & Watchers	Ordering Method Matrix	Moveable Capital Equipment Purchases
Communications & Training	Commodity Codes	PR Approval		Purchasing Animals
Contact Us	BPO Contracts			TerrierTemps for Contingent Labor

Setting Shipping Address

Shipping information including address, floor, and room number can be updated at the header or line level of a PR. Any shipping information set at the Personal Profile level will flow to the header and line level at checkout for every PR you create. Note: When populating the Deliver To field, we recommend using abbreviations as certain suppliers can only accept 30 characters in this field.

Setting Address at Header-Level vs. Line-Level:

Header-Level: The Ship To and Deliver To fields should be set at the header-level for PRs when all lines are being shipped to the same address. Deliver To at the line level does not update the header-level. Thus, it’s important to set the Ship To and Deliver To at the header-level if shipping to one location. Note: If you are purchasing from a catalog supplier (e.g., WB Mason), set the delivery address at the header level. If you need to send the order to multiple addresses for a catalog PR, create separate PRs for each address.

Line-Level: If you have multiple lines with different Ship To addresses, set the Ship To and the Deliver To at the line level. To avoid delivery delays, please ensure your Deliver To is populated or you risk your package being returned to the Supplier.

Shipping to a Non-BU Address: Within Guided BUying, Requisitioners can ship to a non-BU delivery address. Requisitioners must add a comment to their approver and the supplier noting the order is being sent to a non-BU address. The Cost Center approver will see this as an ad hoc address and will review and provide their approval. Note: When entering the state, please use the abbreviation (e.g., MA). If the purchase is <$500, manually add your financial approver as an approver to the PR to route for approval. All deliveries off-campus should be approved by your financial administrator or dean. View our recent communication on shipping to non-BU delivery addresses here. Note: If shipping to an international address, please refer to the Region Codes for International Shipping linked below.