Payment Services oversees the processing of all non-payroll payments in a timely and accurate manner that follows University policy and sponsor regulations and supports continuous process improvement to best serve University faculty, staff, students, vendors, and fellow employees.
NOTICE: Please limit the number of “Hold for pickup” check requests. This option will still remain available, but we would like to limit the reasons for our colleagues to ask for checks to be held.
Here are a few examples of when a check may still be requested to be held:
We ask that the remaining payments be sent via US Mail by the Payment Services Office.
For questions regarding terms in this section, please see the following glossary.
Event deposits can be completed in Guided BUying using a standard or an amount-based PO with two lines. Please create the first PO line item as the initial deposit amount and description. The second PO line created is for the remaining amount of the event.
Payments terms on the PO will need to be set to Z001 (net receipt). Payment will generate during the next payment cycle after the supplier has successfully submitted an invoice in Ariba and the invoice has been approved.
Please note: The supplier should submit an invoice for the initial deposit only before the event (line 1 of the PO as described above) in Ariba. After the event, the supplier can submit invoice in Ariba for the remaining amount (line 2 of the PO as described above).”
Invoice Submission Video TutorialCredit Memo Submission Video TutorialSupplier Information Portal Link
All BU employees must use the BU OneCard when booking travel and incurring travel-related expenses using Boston University funds.
To make travel arrangements on behalf of a BU employee, that traveling employee must set you up as a Travel Arranger and use their own BU OneCard.
Travel on University business and for research, education and public service activities is a valuable and necessary activity for many of the University’s faculty, staff, and students as well as for official business visitors. Expenses incurred for business travel and other business expenses are reimbursable when properly documented, approved, and in compliance with University policy and IRS and sponsor regulations.
Dear BU Requisitioners and Approvers, The Boston University Procure to Pay is hosting a Laboratory Equipment & Supply Expo on Wednesday, September 16, featuring preferred scientific suppliers. This event is an opportunity to meet sales representatives and learn more about new product offerings in a relaxed environment. Complimentary lunches will be provided. The show will be held on the Medical […]
Dear BU Faculty and Staff, Effective June 1, 2026, Procure To Pay’s Payment Services is excited to launch a new process for one-time, small-dollar payments up to $5,500 for non-employee awards, honoraria, non-service stipends (no payment amount limit), royalties, and study subject payments. To streamline processing for your business office and to improve the payment […]
Boston University Information Services & Technology and Sourcing & Procurement - As part of our ongoing efforts to help you maximize budgets through the strategic purchase of goods and services, and to minimize risk to the University, we’re reminding you about the requirement that all information technology acquisitions and renewals must be reviewed by […]
Awards greater than $ 5,500 →