Guided BUying Announcements
Sourcing & Procurement sends out periodic communications to assist the community in navigating Guided BUying. Please see email updates below. If you are not receiving these emails, please fill out this form to subscribe.
Note: If you had shopper or approver access in SRM, you will have requisitioner or approver access in Guided BUying. If you do not have access and require the role, please reach out to your Department Security Administrator (DSA). If you are not sure who your DSA is, please contact Information Security at buinfosec@bu.edu.
This page lists updates for Sourcing & Procurement. Accounts Payable has blog and news updates available as the First Friday Five. For research related announcements, questions and policy, please visit Research Support.
Communications
- • Guided BUying Helpful Hints (Fiscal Year End) (6/20/23)
- • Unused Travel Tickets – (6/7/23)
- • Notification About Creating Non-Catalog Purchase Requisitions – (5/24/23)
- • Christofferson Travel Update – (5/11/23)
- • Guided BUying Helpful Hints (Competitive Bid Policy) – (4/25/23)
- • Airgas Bulk Pickup Of Empty Cylinders – (4/11/23)
- • Guided BUying Helpful Hints (Account Reassignment For Equipment PRs) – (3/21/23)
- • Linde Lab Gas Punch-Out Catalog Communication – (3/15/23)
- • Supplier Diversity Dashboard Updated Metrics FY23 – (3/14/23)
- • Guided BUying Helpful Hints (Guided BUying Training) – (2/28/23)
- • Guided BUying Helpful Hints (Checking Out Via A Catalog & Adding Information To The Header Level) – (2/23/23)
- • Fairmarkit Pinned Groups – (2/23/23)
- • Guided BUying Helpful Hints (Signatories, PII, And Attachment Visibility) – (2/9/23)
- • Choosing the correct commodity code is essential for oversight and compliance – (12/19/22)
- • Guided BUying Monthly Training Sessions – (12/8/22)
- • Intersession Procedures For 2022 – (12/8/22)
- • Ariba Contract Request Form (CRF) Enhancement For Campus Planning & Operations – (10/17/22)
- • Laboratory Equipment & Supply Expo – (10/6/22)
- • Supplier Diversity Dashboard Updated Metrics – (10/4/22)
- • Removal Of Procurement Tab Functionality In The BUworks – (9/23/22)
- • Linde Lab Gas Catalog Communication – (9/19/22)
- • Guided BUying Helpful Hints (Account Assignment Change) – (8/24/22)
- • Charter Bus Services Must Be On A PO – (8/17/22)
- • Guided BUying Helpful Hints (Fiscal Year Composing Error) – (7/21/22)
- • EBook Purchasing Is Now Available Through the Amazon Catalog – (7/26/22)
- • Supplier Diversity PR Interrupt – Go-Live July 19th – (7/14/22)
- • SHI Catalog Reinstated – (7/12/22)
- • New Lab Gas Supplier Communication – (7/7/22)
- • SHI Catalog Outage – (7/7/22)
- • Fairmarkit Coming Soon Announcement – (6/22/22)
- • Supplier Guide For Invoicing – (6/21/22)
- • Training on Supplier Diversity Dashboard & Explorer Reminder – (4/20/22)
- • Training On Supplier.Io Supplier Explorer – (4/14/22)
- • Supplier Diversity Dashboard & Explorer – (4/8/22)
- • Supplier Diversity Announcement – (4/6/22)
- • Sourcing News – (3/10/2021)
- • Announcement On Sustainable Purchasing Program
- • Amazon Business Approval Settings – (11/18/21)
- • Amazon Business – How To Purchase Digital Content
- • Effective August 1st, FedEx Account Transition – (8/1/21)
- • Amazon Requisitioners and Administrators Reminder – (7/30/21)
- • Amazon Requisitioners and Administrators – (7/22/21)
- • Amazon Enhanced Checkout – (7/15/21)
- • Guided BUying Helpful Hints (Team Buying) – (5/20/21)
- • Guided BUying Helpful Hints (Ordering Method Matrix) – (3/16/21)
- • Guided BUying Helpful Hints (After the Fact Orders) – (3/4/21)
- • Guided BUying Helpful Hints (Engaging a Consultant, Process to Register a Supplier and Have a Contract Signed, and Shipping to a Non-BU Delivery Address) – (2/17/21)
- • Guided BUying System Updates – (2/3/21)
- • Sign Up for February Guided BUying Training – (1/28/21)
- • Guided BUying Helpful Hints (Amazon Business, Shipping, and Canceling vs. Closing a PO) – (1/26/21)
- • Guided BUying Helpful Hints (Ordering Method Matrix, Disbursement Process, and Searching for Suppliers) – (1/14/21)
- • Guided BUying Helpful Hints (ATF Orders, Adding Attachments for Suppliers, and PR Title) – (12/15/20)
- • New SHI/Apple Catalog is Live and Ready for Orders – (12/11/20)
- • Reminder: SHI/Apple Catalog Coming Soon – (12/4/20)
- • Moveable Capital Equipment – (11/19/20)
- • Guided BUying Helpful Hints (Email Notifications from Ariba, Adding Attachments, and Adding Approvers & Watchers to a PR) – (11/18/20)
- • Guided BUying Helpful Hints (Amount Based POs and BPOs) – (11/12/20)
- • SHI/Apple Catalog Coming Soon – (10/29/20)
- • Guided BUying Helpful Hints (Process to Register a Supplier and Have a Contract Signed) – (10/22/20)
- • Guided BUying Helpful Hints (Shipping to a BU Delivery Address and Managing Submitted Requests) – (10/20/20)
- • Guided BUying Helpful Hints (Closing vs. Canceling a PO) – (10/15/20)
- • Guided BUying Helpful Hints (Supplier Invoicing) – (9/30/20)
- • Guided BUying Helpful Hints (Personal Profile, Shipping to a Non-BU Delivery Address, and Shipping to a BU Delivery Address) – (9/21/20)
- • Guided BUying Helpful Hints (Amount Based Non-Catalog PRs, Attachments on Catalog PRs, Supplier Request Form, Designating a Non-Catalog Request as Amount Based or Standard, and September Training) – (9/3/20)
- • Guided BUying Helpful Hints (Setting Shipping Address, Viewing PRs and POs, and Requesting on Behalf Of) – (8/31/20)
- • Guided BUying Helpful Hints (Requesting to Register New Suppliers, Updating Supplier Registrations, Delegating Authority, and Adding Approvers & Watchers) – (8/25/20)
- • Guided BUying Helpful Hints (Searching for Suppliers and Ordering Method Matrix) – (8/20/20)
- • Fairmarkit Training – (8/17/20)
- • Guided BUying Helpful Hints (Non-Catalog PR Replacing Ad Hoc Requests, Updating Account Assignment to IO, and Editing & Resubmitting Denied PRs) – (8/14/20)
- • Guided BUying Helpful Hints (Approval Workflow, Ad Hoc Requests, Saving PRs, and Supplier Invoices) – (8/11/20)
- • BW Reporting – (8/6/20)
- • Guided BUying Helpful Hints (Searching for Suppliers) – (8/4/20)
- • Sign Up for August Guided BUying Training! – (7/31/20)
- • Guided BUying Go-Live – (7/23/20)
- • Sign Up for Guided BUying Training! – (7/8/20)
- • Guided BUying Training Dates and Frequently Asked Questions – (6/29/20)
- • Transition to SAP Ariba Guided BUying – (6/19/20)
- • SAP Ariba Guided Buying Invoicing Highlights – (6/11/20)
- • New Procurement System Coming Soon! – (2/12/20)
- • Upgrade of Exisiting Procurement System in Spring 2020 – (12/6/19)
System Ambassadors
With the rollout of Guided BUying, Sourcing & Procurement engaged Requisitioners and Approvers across campus to represent their departments as Guided BUying System Ambassadors. System Ambassadors received additional training and worked with Sourcing & Procurement and Accounts Payable to help identify areas for additional training and communication.
Please join us in thanking the System Ambassadors for their dedication in helping us bring Guided BUying to the community!
| • Diana Atoui | • Shelley Barnes | • Mary Dangora |
| • Linhares Macdougall Donna | • Diane Dougherty | • Luke Dwyer |
| • Helen Flagg | • Montanna Freeman | • Michael Garon |
| • Anh Huynh | • Lisa Hynes | • John Imbergamo Jr |
| • Edward Jacques | • Stephanie Johnson | • Melissa Kelly |
| • Stephen Macchi | • Christina Macdonald | • Nicole McCaffrey |
| • Karen Molloy | • Kathleen Morley | • Daniel Quigley |
| • Oldeta Shore | • Deana Smiljic | • Hillary White |
| • Sophie Zschirnt |
Training
Sign up for Guided BUying Training here. For more information on navigating Guided BUying including training guides, please visit the How to Place Orders page.
Frequently Asked Questions
View Guided BUying Frequently Asked Questions from training here. Further FAQs can be viewed on our FAQs page. If you have additional questions, please submit a ticket to the Financial Affairs Customer Service Portal.