In most cases, Sponsored Programs is the only office authorized to submit proposals on behalf of BU. The purpose of our proposal review is twofold: to confirm that the applicant meets all of the sponsor’s requirements and to ensure that the proposal complies with University policies and procedures for sponsored activity.

To conduct a timely and thoughtful review, Sponsored Programs requires that investigators and their departmental administrators supply a complete proposal package, including all administrative components, five business days prior to the sponsor’s deadline. All technical components are required at least three business days beforehand. These internal deadlines allow for a thorough review and adequate time to make any necessary corrections, maximizing the chances for a proposal’s success. See Proposal Submission Policy for details.

Proposal Package for Submission to Sponsored Programs

The proposal package should include the following for all proposals:

Five Business Days Prior to Sponsor Deadline:

  • A completed Boston University Proposal Summary form signed by the investigator and appropriate administrators at the department, center, and college levels.
  • A copy of the sponsor’s proposal guidelines or program solicitation number.
  • Sponsor forms/application package with all administrative information completed, biosketches (if applicable),  all subaward documents (if applicable), facility/equipment pages (if applicable), project summary, and draft technical narrative.
  • The final budget and budget justification in the format required by the sponsor.
    • Note: in certain circumstances, Sponsored Programs may ask for supporting budget documentation, if the sponsor’s format is not consistent with institutional practice.

Three Business Days Prior to Sponsor Deadline:

  • Final Technical Components: i.e. Final Narrative, Abstract, Bibliography, Specific Aims, Milestones, etc.

If applicable, the proposal package should also include:

Research Administrator Proposal Review Process

Check out the Research Administrator Proposal Review Process.



Cost Sharing

Cost sharing is a financial commitment by the University toward the total cost of a project from a source other than the granting organization. Types of cost sharing may include:

  • Mandatory Cost Sharing
  • Voluntary Committed Cost Sharing
  • Voluntary Uncommitted Cost Sharing
  • In-Kind/Matching

As of September 1, 2016, all cost share budget worksheets have been condensed to one Excel file. In addition, all cost share requests are now part of the Proposal Summary Form (PSF). If you have any additional questions or suggestions, please do not hesitate to contact your Sponsored Programs RA or

If your proposal requires approval from the Vice President and Associate Provost for Research, please forward the relevant material to Linda Martin.

To learn more about cost sharing, please review the cost share policy and training materials.

Cost Sharing FAQs