Based on the guidelines provided by the sponsor, the proposal budget should delineate the entire cost of a project and accurately reflect costs that are necessary to complete the work. The budget should reflect the methodology described within the proposal narrative. Reviewers should be able to determine whether sufficient funds are being requested to complete the project successfully and that those requests are reasonable given the scope of work. Accuracy and detail are essential in this section. PIPrincipal Investigator View Boston University's policy on.../PDs are encouraged to follow a sponsor’s guidelines exactly and provide information in the precise format as specified. Departmental business office personnel may be available to assist investigators in developing budgets that are consistent with University policy and agency requirements.
Please utilize these useful resources as you develop your budget:
- BU Budget Template
- F&A Rate Descriptions
- Current BU F&A/Fringe Rate Agreement
- Find your Department and Research Administrators
Direct costs are those costs that can be directly attributed to carrying out the work of the proposed project.
Please see Policy on Charging of Direct Costs to Sponsored Awards and Guidelines for Direct Charging of Administrative & Clerical Salaries to Federally Sponsored Projects
Direct costs may include the following:
Alterations, Renovations, and Construction Costs
Related FAQ: Why is my account charged fringe when it has non-benefit employees?
Under the guidelines of the Graduate Research Assistant Support Program (GRASP), in order for graduate students to qualify for a full tuition scholarship the grant or contract providing the salary support must carry the University’s full Indirect Cost (IDC) or F&A rateFacilities and Administrative Rate Learn more about facil..., or at the rate accepted by Sponsored Programs for foundations or other not-for-profit entities. GRASP funding in the future may be available for students supported from internal BU funds. GRASP tuition scholarship support is available for BU graduate students supported on a qualified CRCCharles River Campus sponsored program and any CRC student supported on a qualified BU sponsored program. The program is administered by the Graduate School of Arts and Sciences.
Materials and Supplies
Other Direct Costs
If your proposal includes the use of animals, please reflect per diem rates for the corresponding year from the grant proposal budget development table on the animal care page.
Patient Care Costs
Should include only BU personnel. Collaborators at other institutions should be included either as consultants or within a subaward budget as appropriate. Proposed salaries should be in accordance with approved salary scales and position grades, and the budget should reflect the actual person months or percent effort that is anticipated. In developing multi-year project budgets, salary increases should be considered (consult with Sponsored Programs to determine the appropriate escalation factor). Some sponsors have salary caps, or limitations on the amount of salary that may be charged to a grant. Refer to sponsor guidelines.
Personnel costs included in proposal budgets should be based on institutional base salaryInstitutional Base Salary, or “IBS,” is annual compensat... More. This is salary paid by BU for work performed in accordance with the faculty’s letter of appointment and excludes clinical bonuses and extra compensation.
Note: Faculty working at the University under a Memorandum of Understanding (MOU) between BU and the Veteran’s Administration (VA) do not include the salary received from the VA as a VA employee as part of the total compensation when calculating institutional base salary and applicability of the salary rate cap.
For more information about Travel on Sponsored Awards see here
Facilities and Administration (F&A) Costs / Indirect Costs
Details about Facilities and Administrative (F&A) costs and indirect costs (IDC), including Boston University’s current rate and an explanation of F&A rates, can be found here.
National Institutes of Health (NIH) Modular Budgets
The NIHNational Institutes of Health has instituted budgeting guidelines for many of its applications. Unless directed otherwise in funding opportunity announcements, under these guidelines, for application of $250,000 or less of direct costs, no detailed budgets are provided to NIH, although details on personnel and subcontracts are provided in a budget justification. Amounts requested per year cannot (currently) exceed $250,000 in direct costs and funding must be requested in $25,000 increments. PI/PDs should remember to budget for merit increase for personnel salaries up to the NIH cap. NIH provides instructions on how to average costs over the years of the award to provide for such increases, as well as one-time purchases, such as equipment.
Please review the procedure for treatment of cost sharing for sponsored awards.