This page contains guidance for managing a grant at BU. Please also see our award finance FAQs for common financial reporting and administration questions.
Roles and responsibilities
Post Award Financial Operations research administrators work closely with department/grant administrators to track and manage the financial aspects of awards. For a full list of everyone’s roles and responsibilities throughout the entire project lifecycle, please view this handy roles and responsibilities matrix.
Procedures for ongoing award management
Auditing
Carryover and No Cost Extensions
Cash Management
Cost Transfers
Effort Reporting
Monitoring Expenditures
Rebudgeting
Subrecipient vs Contractor Payments
Related policies
Program Income
Equipment Disposal
Faculty Departure
Travel on Sponsored Awards
Hiring People to Work Abroad
Below are the forms and policies you will likely need. To quickly find a form or policy in this list please use the Find Function: command+f (mac) or control+f (pc). Or view the full forms and policies libraries under Forms & Policies in the main navigation. Please download and fill out PDFs using Adobe—Acrobat Reader DC is available for free.
- WEB Administration and Monitoring of Subrecipient Agreements Issued to Third Parties, Procedures for the Updated November 13, 2014
- WEB Budgeting and Accounting for Administrative and Clerical Expenses on Federal Sponsored Projects, Guidelines for Updated March 29, 1999
- WEB Charging F&A Type Expenses to Non-Federal Sponsored Projects, Procedure for Updated May 15, 2017
- PDF Clinical Trial Billing Notification Updated July 19, 2016
- XLSX Commitment of Summer Effort and Summer Salary Request Form for 9-Month Faculty Updated February 22, 2021
- PDF Conflict of Interest Independent Review Optional Worksheet Updated July 26, 2016
- XLS Convert % effort to calendar months Updated July 19, 2016
- XLSX CY2019 CAP Worksheet – 12 Month Faculty Updated July 31, 2017
- XLSX CY2019 CAP Worksheet – 9 Month Faculty Updated July 31, 2017
- WEB Escalation of Accounts Receivable on Sponsored Awards Procedure Updated November 1, 2014
- WEB Expense Review Procedure Updated July 1, 2011
- WEB Facilities and Administrative (F&A) Reductions or Waivers, Guidelines on Updated December 14, 2009
- WEB Gift or Sponsored Agreement, Definitions and Procedures Updated October 5, 2017
- WEB Moveable Capital Equipment Management Form Updated September 2, 2016
- PDF NIH RPPR Summary Form (RSF) Updated October 1, 2019
- PDF OSP Continuation Application Transmittal Updated October 24, 2016
- WEB Program Income on Sponsored Awards, Procedure for Updated June 5, 2018
- WEB Provost Overdraft Memo Updated August 29, 2008
- WEB Research Accounting Overdraft Policy Updated July 1, 2008
- DOCX Research Data Repository New Application Updated August 15, 2016
- WEB Residual Funds on Sponsored Awards, Procedure for Updated October 5, 2017
- PDF Roles and Responsibilities Matrix Updated February 8, 2019
- XLSX Salary Adjustment Request Form Updated November 16, 2016
- WEB Sale of Moveable Capital Equipment, Procedure for the Updated March 23, 2018
- PDF Service Center Administration Business Plan Template Updated December 20, 2020
- WEB Service Center Administration Finance and Accounting Procedures Updated October 5, 2017
- XLS Service Center Calculations Template: 10 services Updated February 1, 2021
- XLS Service Center Calculations Template: 3 Services Updated February 1, 2021
- PDF Service Center External Rate Reduction Request Form Updated September 16, 2016
- WEB Sponsored Awards Issued in Foreign Currency, Procedure on Updated May 21, 2019
- WEB Sponsored Program Effort Certification Procedure Updated July 1, 2015
- WEB Sponsored Program Non-Salary Cost Transfer Procedure Updated May 1, 2015
- WEB Sponsored Program Salary Adjustment Procedure Updated August 1, 2014
- PDF Student Salary Distribution Adjustment Request Form (student SARF) Updated January 3, 2019
- PDF Sub Award Advance Request Form Updated March 17, 2020
- WEB Subrecipient Invoice Review Updated July 13, 2016
- WEB Summer Effort and Summer Salary for Sponsored Research for Faculty with 9-Month Academic Appointments Updated March 31, 2015
- WEB Vacation and Reduction in Force Payouts Process Updated October 31, 2017
- WEB Wage Types Updated July 13, 2017
If you have questions or need help, please contact one of the specialists. You can email them directly or feel free to call. Office information can be found below.
Contacts
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DA
Department & Research Administrators List
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AB
Ani Barros
Senior Staff Accountant
617-358-5115
Email Me -
SB
Sarah Burnham
Compliance Analyst
617-358-2087
Email Me -
SC
Suzanne Chan Su
Senior Billing and Account Specialist
617-353-8094
Email Me -
Jacqueline Chau
Billing and Account Specialist
617-353-7758
Email Me -
HC
Han-Ting Chuang
Research Administrator
617-358-5107
Email Me -
VC
Valeria Claret
Grants & Finance Administrator
617-358-1677
Email Me -
BD
Ben DeGennaro
Property Manager
617-353-8087
Email Me -
MD
Maureen Dillon
Research Administrator Manager
617-353-2952
Email Me -
AD
Anne DiNoto
Compliance Analyst
617-358-5259
Email Me -
KD
Kristen Donovan
Senior Staff Accountant
617-358-0756
Email Me -
MD
Melissa Downs
Director, Reporting and Cash Management
617-358-5114
Email Me -
MD
Min Duan
Cost Analyst
617-353-8084
Email Me -
EE
Elaine Eakes
Research Administrator
617-358-5118
Email Me -
JF
Joshua Ferreira
Billing Supervisor
617-353-5154
Email Me -
PF
Post Award Financial Operations
617-353-4555
Email Me -
CG
Craig Gerome
Assistant Director, Compliance, PAFO
617-353-8085
Email Me -
LG
Lonnie Grier
Research Administrator
617-353-2217
Email Me -
Christina Grieves
Billing and Account Specialist
617-358-5186
Email Me -
GH
Gretchen Hartigan
Assistant Vice President for Post Award Financial Operations
617-358-6361
Email Me -
HL
Herb Lewis
Director, Service Center Administration
617-353-7779
Email Me -
Mai MacDougall
Compliance Analyst
617-358-7503
Email Me -
TN
Tommy Nunez
Assistant Director of Facilities Cost Analysis
617-358-3570
Email Me -
JO
John Oliverio
Cost Accountant/Analyst
617-358-6256
Email Me -
Kathleen Pantaleon
Research Administrator Manager
617-358-5116
Email Me -
KS
Kristin Sacca
Senior Research Administrator
617-358-5117
Email Me -
SS
Shelly Stewardson
Director, Research Administration
617-353-8086
Email Me -
MT
Michael Trieu
Senior Research Administrator
617-358-5255
Email Me