Ariba Guided BUying training sessions are available for Purchase Requisition/Approvals and Requisitioner Invoice Approval/Exceptions.  To view the available sessions and to sign up, please see the link here.

The Boston University Purchasing Card (“PCard”) Program is designed to provide an efficient means of making routine purchases of under $1,000.00 per purchase, with a $10,000.00 per month credit limit. As Boston University’s PCard program continues to grow during uncertain times, our Payment Services team has been hard at work adapting new procedures to better meet the business needs of the University and of participating departments. Beginning on Monday, 9/7/20, the PCard team is rolling out an enhanced temporary increase request system:

• On rare occasions, temporary PCard spend increase requests can be approved due to unusual circumstances.
• Beginning 9/7/20, all increase requests will now be submitted through this form and can no longer be submitted through Service Now or by emailing the PCard team directly. Please note that all fields on this form are mandatory, and an appropriate invoice, quote, screenshot, and/or further approval from Procurement must be attached.
• Increase requests can only be made by the authorized cardholder’s approver, as denoted within the BOA Works system. These requests cannot be made by cardholders themselves. If you are a cardholder and are unsure of who your authorized BOA cardholder approver is, or wish to change your approver, please let us know at pcard@bu.edu.
• All previous PCard transactions must be fully signed-off and allocated by both the cardholder and approver before a temporary increase request can be approved.

Payment Services truly appreciates your time and effort toward the continued the success of this program.  

Payment Services (Payroll, Travel Services, Accounts Payable) are no longer located on the 1st floor of 25 Buick Street.  Our offices will be moving to the 3rd floor.

We are currently working on a primarily remote basis, with a plan to be in our new space starting in January 2021.  Until that time, all of our services will still be available, and we ask for your understanding for anything requiring in-person service, as there may be small delays.

Submitters of Disbursement Requests will now get status updates on their submissions.  Emails will generate at the following stages of the process:

• upon submission (via our online form)
• if the request needs to go to Vendor Relations for new vendor setup, vendor profile updates, etc
• once Vendor Relations has completed all necessary vendor assignment and the request has been returned to the main processing queue
• when the request has been fully entered into SAP (please note that this is not the same as being sent for payment – see here for more information on vendor payment terms)

These emails will generate automatically, and are intended only to keep you updated on the progress of your submissions, and do not require a response.

The Financial Affairs Customer Service Portal now has knowledge articles for Accounts Payable topics. These are intended to provide additional guidance related to the AP processes offered on the Portal.  If there are topics that you would like to see added to the Knowledge Base, please email me at cdramsey@bu.edu.