Scheduled Building & Infrastructure Notification Requests

This form is used to request and approve notifications for scheduled or planned building and infrastructure work, including utility outages, construction impacts, and related activities.

Submission requirement: Requests for planned work must be submitted at least 3 days before the scheduled work.

Before You Proceed

Does this work require a building-wide notification?
Proceed with this form only if at least one of the following conditions applies:

Occupied space: The impacted area will be occupied during the work
(includes residential buildings, even outside normal business hours)
Research or laboratory impact: The work affects a research or laboratory space
Large-scale impact: The work impacts multiple floors or an entire building in an occupied space
Access, safety, or utilities: The work affects access, life safety systems, or essential utilities in occupied space (e.g., entrances, egress routes, fire systems, power, water, HVAC)

If none of the above conditions apply, a building-wide notification is not required. Please coordinate directly with the building/department contact for localized communication and signage.

For questions, please contact the CPO Communications team.

Request Process

Charles River Campus

Notifications for scheduled work are sent by the CPO Communications team and require approval from Bill Walter, Gregg Snyder, or Lauren Alzate via this form.
Notifications for emergency events are sent by the Facilities Operations Service Center and require approval from the requesting manager.

Medical Campus

Notifications for scheduled work are sent by the BUMC Control Center and require approval from Bill Walter, Gregg Snyder, or Lauren Alzate via this form.
Notifications for emergency events are sent by the BUMC Control Center and require approval from the requesting manager.

Requester(Required)

Who is requesting the work/notification? (usually the shop manager or construction project manager)

First

Last

Requestor Email(Required)

Enter Email

Confirm Email

Requestor Phone #(Required)

Requestor Department(Required)

Facilities Management & Operations

Planning, Design & Construction

Work Type(Required)

Power outage

Water shutdown

HVAC shutdown

Steam shutdown

Road closure

Parking lot closure

Other

Please describe work type.

Reason for work(Required)

Briefly describe why work is necessary and who is conducting work (utility provider, contractor, BU Facilities, etc.)

Buildings/Areas Affected(Required)

Please list all buildings/areas that will be affected. Include specific addresses or floors.

Abutter Impact(Required)

Will this have any impact to surrounding buildings (noise, access, etc.)?

If so, please list these buildings/areas that should also be notified.

Draft Notification(Required)

Please include draft of notification to be sent for approval and include the following details:

- start date/time
- end date/time
- locations impacted
- additional information about alternate accommodations if necessary (eg: other available bathrooms nearby)

Key Stakeholders Notified?(Required)

Please list all key stakeholders who have already been notified/you have coordinated this work with.

This field is for validation purposes and should be left unchanged.