Table of Contents

Topics of particular interest to

  Faculty Dept. Admin.
Chapter 1. Standards for the Conduct of Research at Boston University    
1.1 Boston University Standards of Business Conduct X X
1.2 Academic Fraud and Misconduct X  
1.3 Faculty Training X  
1.4 Responsible Conduct of Research X  
1.4.1 Authorship X  
1.4.2 Mentorship/Supervision of Research Trainees X  
1.4.3 Management of Data X  
1.5 Sexual Harassment X X
1.6 Equal Opportunity X X
1.7 Disclosure of Conflict of Interest X  
1.8 Outside Interests and Employment X X
1.9 Use of Boston University’s Name X X
1.10 Openness in Research X X
1.11 Publication Rights X X
1.12 Patents, Licensing and Copyrights X X
Chapter 2. General Guidance on the Administration of Sponsored Projects    
2.1 What is a Sponsored Project   X
2.2 Gifts   X
2.3 Who Can Submit a Proposal for Externally Sponsored Activity? X  
2.4 Other Personnel Involved in the Conduct of Research   X
2.4.1 Visiting Researcher X X
2.4.2 Visiting Fellows X X
2.4.3 Research Fellow X X
2.4.4 Postdoctoral Fellow X X
2.4.5 Postdoctoral Associate X X
2.4.6 Senior Postdoctoral Associate X X
2.4.7 Managerial and Professional Staff X X
2.4.8 Clerical and Technical Staff   X
2.4.9 Temporary Replacement Staff   X
2.5 Administrative Offices in Support of Resaerch X X
2.5.1 Corporate Responsibilities X  
2.6 Roles and Responsibilites X X
2.6.1 Pricipal Investigators/Program Directors X  
2.6.2 Deans and Chairs   X
2.6.3 The Departmental Business Office   X
2.6.4 Office of Sponsored Programs (OSP) X X
2.6.5 Post Award Financial Operations (PAFO)   X
Chapter 3.  Assurances for Proposal Submission    
3.1 Human Subjects Research X  
3.1.1 HIPAA Privacy and Secuirty X  
3.1.2 Project-Specific Conflict of Interest X  
3.2 Animal Care and Use X  
3.3 Environmental Health and Safety X  
3.4 Biological Safety X  
3.5 Radiation Safety X  
3.6 Chemical Safety X  
3.7 Select Agents X  
3.8 Controlled Substances X  
3.9 Purchasing/Shipping Hazardous Materials and Other Restricted Iteams   X
3.10 Emergency Response Planning   X
3.11 Policy for the Review of Human Embryonic Stem Cells (hESC) X  
3.12 Export Controls X  
3.13 Minors in Labs X X
Chapter 4. Sources of Project Support    
4.1 University Support X  
4.1.1 Limited Submissions and Internal Competittions X  
4.1.2 Federal X  
4.1.3 Not-For-Profit Sponsors X  
4.1.4 Commerical Sponsors X  
4.1.5 Industry Supported Clinical Trails X  
4.1.6 Start-Up Sponsored Agreements X  
Chapter 5. Proposal Development    
5.1 Types of Proposals X X
5.2 Inital Contact with the Sponsor X  
5.3 Registering as a PI with Federal Agencies X X
5.4 Proposal Preparation X X
5.5 Componets of a Proposal X X
5.6 Helpful Hints and Resources X X
Chapter 6. Budget Development    
6.1 Principles of Sponsored Project Support X X
6.1.1 Reasonableness X X
6.1.2 Allocability X X
6.1.3 Consistency X X
6.1.4 Allowability X X
6.2 Developing a Proposal Budget X X
6.3 NIH Modular Budgets X X
6.4 Major Budget Categories for Non Modular Budgets X X
6.4.1 Direct Costs X X
6.4.1.1 Personnel Costs X X
6.4.1.2 Fringe Benefits X X
6.4.1.3 Consultants X X
6.4.1.4 Graduate Students X X
6.4.1.5 Equipment X X
6.4.1.6 Materials and Supplies   X
6.4.1.7 Travel   X
6.4.1.8 Patient Care Costs   X
6.4.1.9 Alterations, Renovations and Construction Costs   X
6.4.1.10 Other Direct Costs   X
6.4.1.11 Subcontracts/Subawards   X
6.4.1.12 Costs of Special Audits   X
6.4.2 Facilities and Administrative Costs (F&A)   X
6.4.2.1 Federal F&A Rates   X
6.4.2.2 Non-Federal Overhead Rates  – Non-Profit Organizations    
6.4.2.3 Waivers or Reduction of Overhead X  
6.5 Clinical Trial Budgeting   X
6.6 Cost-Sharing and Matching Funds X X
6.6.1 Mandatory Cost-Sharing   X
6.6.2 Voluntary Committed Cost-Sharing   X
6.6.3 Voluntary Uncommitted Cost-Sharing   X
6.6.4 In-Kind/Matching   X
6.6.5 Voluntary Committed Cost-Sharing Approval X X
6.6.6 Mandatory Cost-Sharing Approval X X
6.7 Representations and Certifications   X
Chapter 7. Proposal Review, Approval, and Processing    
7.1 Required Review and Signatures   X
7.2 Procedures for the Submission of Proposals X  
7.3 Transmission of Proposal to Sponsor   X
7.3.1 Paper Transmission    
7.3.2 Electronic Submissions   X
7.4 Deadlines X  
7.5 Pre-Award Audit/Additional Information   X
7.6 Proposal and Award Tracking   X
7.7 Site Visits X  
7.8 Protection of Confidential or Sensitive Proposal Information X  
7.8.1 Labeling of Proprietary Information X  
Chapter 8. Award Acceptance    
8.1 Types of Awards X X
8.1.1 Grants X X
8.1.2 Contracts X X
8.1.3 Cooperative Agreements X  
8.1.4 Other Transaction Awards X  
8.2 Receipt of Award X  
8.3 Requesting and Modifying a Sponsored Project    
8.4 Negotiation/Acceptance    
8.5 Signature Authority X  
8.6 Account Set-Up   X
8.7 Pre-Award/Late-Award Account Set-Up (At-Risk Accounts)   X
Chapter 9. Post-Award Administration    
9.1 Financial Management    
9.2 Personnel    
9.3 Post-Award Changes and Approvals   X
9.4 Re-Budgeting of Funds and Prior Approval   X
9.5 No-Cost Extensions   X
9.6 Relinquishment of an Award X  
9.7 Allowability of Costs (see also Chapter 6.1) X  
9.7.1 Cost Allocations X  
9.8 Cost Transfers    
9.9 Effort Committing and Reporting    
9.9.1 Committing Effort X X
9.9.2 Certifying Effort X X
9.9.3 Activitird Associated with Sponsored Project Effort X X
9.9.3.1 Examples of activities that are part of Sponsored Project Effort X X
9.9.3.2 Examples of activities that are not part of Sponsored Project Effort X X
9.9.4 Important Considerations X X
9.10 Other Financial Management Issues   X
9.10.1 Strategic Sourcing and Procurement   X
9.10.2 Equipment   X
9.10.3 Animal Charges   X
9.10.4 Travel   X
9.10.5 Program Income X X
9.10.6 Interest Bearing Accounts   X
9.10.7 Internal Service Providers   X
9.10.8 Financial Monitoring   X
9.10.9 Sub-Recipient Monitoring X X
9.10.10 Project Reporting and Financial Closeout   X
9.10.11 Fixed Price Awards X X
9.11 Audits X X
9.11.1 Overview    
9.11.2 Pre-Award Audits X X
9.11.3 Post Award and System Audits   X
9.11.4 Audit Requests   X
9.11.5 Entrance Conference   X
9.11.6 Documentation Requests   X
9.11.7 Exit Conference and Audit Reports   X
Chapter 10. Other Awards and Agreements    
10.1 Collaborateive Agreements   X
10.2 Service Agreements   X
10.3 Material Transfer Agreements X  
10.4 Intergovernmental Personnel Act X X
10.5 Confidential Disclosure Agreements (CDAs) X  
10.6 Faulty External Consulting Agreements X  
Chapter 11. Transfer Issues in Grant Adminitration    
11.1 Policies and Procedures for when a PI/PD Leaves Boston Univerisity X  
11.1.1 NIH Awards X X
11.1.2 NSF Awards X X
11.1.3 Other Sponsors and Non-Tansferable Awards X X
11.1.4 Transfer and Disposition of Equipment X X
11.1.5 Safety, Research, and Administrative Considerations Upon LeavingBoston Univeristy X X
Chapter 12. Other Concerns    
12.1 Acknoweldgement of Support X  
12.2 Public Access Policy (NIH) X