When it comes to a research proposal, there are a lot of requirements, a lot of t’s to cross and i’s to dot. And not just for the potential sponsor, but for the University as well. We get it. That’s why we’ve tried to break the process into manageable pieces. Below, you’ll find an outline of applicant responsibilities and deadlines.

Whether it’s connecting you to past grant winners, helping you write an effective proposal, or providing guidance on developing a budget, we’ve compiled the essential information you’ll need to create your proposal.

Roles and Responsibilities

The following roles and responsibilities have been defined with regard to the proposal review and submission process: Principal Investigator (PIPrincipal Investigator View Boston University's policy on...), Department Administrators, and Research Administrators.

Proposal Process Flow

In order to facilitate a timely, orderly, and thoughtful review in Sponsored Programs, it is expected that Principal Investigators (PI) and their Departmental Administrators (DA) will provide a complete proposal package in advance of the sponsor deadline in accordance with Boston University’s proposal submission policy.

All proposal submissions must include a complete Proposal Summary Form signed by the BU Principal Investigators and all appropriate school approvals. Proposal submissions from University-wide centers or institutes that include investigators with appointments within a school or college must be routed to all appropriate center approvals as well as applicable school approvals. This gives schools and colleges the opportunity to review the committed levels of effort on proposal submissions.

The following should be included if the proposal:






If the proposal is being submitted through a sponsor electronic system (e.g., grants.gov, FastLane), the PI and DA are responsible for preparing all required documents in the system. The PI/DA will notify the Sponsored Programs RA when the proposal is complete and ready for final Sponsored Programs review and submission.

If the proposal is being submitted as a hard copy, the PI and DA are responsible for preparing all required documents and providing the complete proposal to Sponsored Programs for final review and preparation of a transmittal letter and representations and certifications as required.

Many federal agencies, including NSFNational Science Foundation, NIHNational Institutes of Health, and NASA, require principal investigators, project directors, and other personnel participating on a research project to be registered with the agency.
The NIH registration process must be coordinated through a central SPSponsored Programs (SP) is the coordinating office for all p... representative who is authorized to request registration credentials. Since affiliations are typically institution-specific, faculty are reminded that—even if registered via one institution—an additional institutional affiliation or change of institution requires a new registration.
Register with eRA Commons
For all other federal agencies, investigators and research personnel can create their own account. Please reach out to rosamail@bu.edu if you need assistance or have questions.

Helpful Tips When Preparing a Proposal