As of February 2020, Kara (Sechrist) Bates has left her position as Director of Travel Services.  She was instrumental in the transition to, and tremendous support of, the Concur travel and reimbursement system, and her knowledge, expertise, and tireless efforts will be greatly missed.

Inquiries that had previously been sent directly to Kara should now be directed to travelexpense@bu.edu. 

Payroll meets with international scholars, visitors, and students who are receiving compensation through the Payroll office to determine an individual’s residency status for tax purposes as well as their eligibility for tax treaty exemptions. Based on the Internal Revenue Service’s guidelines, we provide assistance on any questions regarding tax withholding and reporting of payments. 

More information can be found here. 

For the appropriate processing of tax documentation, it is important to know if self-employed vendors function as independent contractors or employees of a business.  If you are working with a (new) vendor and you need clarification, please direct them to this page from the IRS website. 

PAFO, in conjunction with the Comptroller Office, has scheduled an After-the-Fact Review Training for Wednesday, April 29^th at 9am.  If interested, please sign up here.  The training is relevant for all areas and includes the importance of regularly reviewing transactions posted to fund centers plus other tips and guidance. 

SAP Ariba is an easy-to-use, centralized portal for all purchase order and invoice transactions and information.  The requisitioner and the supplier will receive e-mail notifications with attachments for purchase orders and invoices. The system provides end to end visibility from the purchase order through the invoice payment.  The SAP Ariba portal displays the status of your invoices, allowing the requisitioner to anticipate payment of an invoice or identify invoice discrepancies. The automated business-to-business payment tool will report comprehensive remittance information back to the requisitioner and the supplier to assist in reducing questions on invoices. 

• End to End Visibility – Email notifications are sent to inform the shopper and approver of invoice submission, discrepancy, approval, and payment. Discrepancies with invoice and purchase orders will be identified to the requisitioner for upfront review and resolution.
• Elevate Relationships with Suppliers – Accurate information on payment status that will allow requisitioners to converse with suppliers on strategic concerns instead of payment logistics and disputes. Reduces questions pertaining to invoices.
• Real time access to comprehensive remittance detail – Both requisitioner and supplier are notified of payments and invoice discrepancies, creating a dynamic digital marketplace.

SAP Ariba is the fast and easy electronic way for a requisitioner to create orders, email the purchase order to the supplier, and allow the supplier to quickly flip them to invoices.  The supplier will be able to transact an unlimited number of documents with Boston University.

We look forward to sharing Invoicing with you and improving your Procure-to-Pay experience. Stay tuned for updates on the exciting changes to come.