Tagging Equipment

 

Capital Equipment ordered through Ariba Guided Buying or reported to Property Management at the time of purchase, will be on the Property Equipment Tag list when the invoice is paid (usually 1-3 months after the order is  placed).  Our list is updated monthly and our team will reach out to equipment custodians when we are tagging equipment in  your area to schedule a tagging appointment. 

Tagging appointments can be brief if you or your team is prepared with:

  1. The correct physical location of the equipment.
  2. Information on any location access issues such lab restrictions or other unusual situations.  
  3. Equipment is unpacked and accessible
  4. Advanced notice of any access issues.
  5. Information on the make, model and serial number If SN is inaccessible , please prepare number in advance.

At the appointment, the  Property Management Administrator will match the asset record to the equipment, collect information on the make model, serial number, building address and room number. They will also affix a bar-coded label to the front of the item, record that barcode number in the asset record, and take an image of the device in its location.

The label that is affixed is the equipment’s identification tag. By attaching the label to the front of the equipment, PM, custodians, and users can identify the tag number quickly and efficiently, with minimal disruption to the workplace. BU has thousands of capital equipment items that must be inventoried biennially and proper tagging speeds up the physical inventory process and reduces the amount of  post visit reconciliation required. Management Administrator has to perform.

When it is not possible to affix the label to an item, the label will be maintained on file within Property Management’s office.  The Property team will collect equipment details and an image, where possible, For the asset record.

Examples of these untagged assets are when:

  • Equipment is too small, sensitive, or fragile to affix the label
  • Equipment or room can reach extreme temperatures which may destroy the label
  • Equipment may get wet causing the label to fall off
  • Equipment is inaccessible by PM or custodians
  • Equipment is government-owned and labeling is prohibited