Guidelines for Presenters @ BUCLD 50

Thank you for presenting your work at BUCLD 50!

Stage presenters will be required to provide a draft pdf of their slides by October 31st (at midnight Eastern Time) for interpreter preparation. All presenters must provide their final versions and recordings by November 5th (at 3:00 pm Eastern Time). 

The submission link for all uploads will be sent out through email to corresponding authors.

To record your videos, please follow the instructions here.

Stage presenters

  • Regular talks are 20 minutes long, followed by 10 minutes for questions. Please adhere to the suggested length for your talk.
In Person Stage Presenters
  • All presentations will be given from conference provided computers, which are PC laptops running Windows 10 or 11.
  • Presenters will be provided a link to upload their presentations, and can also bring presentations on a USB drive.
    • If presenters choose the latter, they are responsible for testing their slides ahead of time.
  • Presenters are advised to ensure that their presentations along with any embedded audio or video run on a PC.
Remote Stage Presenters
  • To safeguard against connectivity issues, please send a pre-recorded video of your presentation.
  • You will join a zoom session at the designated time, to answer any questions in the Q&A session.
  • BUCLD will provide the Zoom link.
  • Please log in at least 10 minutes before your Q&A time, which is in the US Eastern time zone.

    Poster Presenters

    • Please prepare your poster in portrait orientation with dimensions not exceeding 36″ (width) by 48″ (height).
      • If your poster is larger than 36 x 48, you may have trouble mounting your poster to the board.
    • You must upload a PDF of your poster to a submission link, which will be emailed to corresponding authors.
    • You must also submit a pre-recorded a video describing your poster.
      • This video will be posted on our website for remote participants.
      • The video should be 3 to 5 minutes.
      • The goal is to summarize your poster just as you would when presenting at a live conference.
      • You can use your poster image in your video, or you may choose some figures or graphics, or you can present without visuals.
      • See here for some recommendations about recording your video summary!
    • In order to ensure that your poster is accessible, presenters are asked to submit a subtitle file with their video.
      • Please submit a subtitle file in .srt, .sbv or .vtt format.
      • We recommend using tools like YouTube, Otter AI, or any other software to generate and then manually edit the subtitles.
      • These materials will be stored in a password-protected repository that we will share with conference attendees for 60 days after the conference. Attendees will not be given the option to download your materials.
      • Your video must be in .mp4 or .mov format, and your file must not be larger than 10 GB.
      • When you submit your video, subtitle, and poster, please name your video as “Submission-ID_poster”, e.g. 999_poster. You may find your Submission ID in the confirmation email, acceptance email, or through Softconf.
    In Person Poster Presenters
    • Please print and carry the poster yourself or have the poster printed at BU’s FedEx location where you can pick it up in person.
    • Do not print or send your poster through UPS.
    Remote Poster Presenters
    • Please submit an electronic copy of your poster by November 5th 2025.
      • The poster will be on display during your session time
    • At the designated presentation session, you will have a chance to interact with BUCLD attendees live via Zoom!
    • We will provide a Zoom link for you to join a 20-minute Q&A during the poster session, where participants can interact with you.