Fast Approaching Deadline! Global Fund Job Posting: Program Officer (PO) – French speaking / Grade Level C

in Jobs
March 1st, 2016

Recruitment Process

Please note that all our offers are subject to a pre-employment background check.

Closing Date:

03 March 2016

Contract Type:

Open

Reporting to:

Regional Team Leader or Fund Portfolio Manager

Work Division or Department:

Grant Management

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Role Summary:

The Program Officer (PO) contributes to the delivery of the primary business of the Global Fund: grant management leading to the mitigation of the impact of AIDS, tuberculosis and malaria.  The PO supports specific projects working in the Grant Management division in close collaboration with Fund Portfolio Managers (FPMs) and ensures compliance with due process at all stages of grant management, the collation and storage of data and the monitoring and reporting on grant-related information.

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Responsibilities:

Under the guidance of the Fund Portfolio Manager (FPM), and as part of a Country Team, the Program Officer (PO) supports the FPM in all aspects of the life cycle of a grant:

1. Grant Management:  Facilitates and coordinates grant processes in place at different stages of the grant lifecycle; Reviews grant budgets and work plans, disbursement requests and other grant documentation; Participates in the process of analysis on performance/financial/management/contextual matters for decision making on program related matters; contributes to policy and ad hoc cross cutting projects and initiatives; ensures grant information is captured in relevant grant management and information systems;
2. Stakeholders Management :  Liaises with different stakeholders; Acts as a focal point for the gathering, recording and reporting of information on the grant management process in the countries assigned, preparing information briefs and coordinating responses to requests for information from other internal units and from external parties;
3. Team work: Works across teams collaborating with other country team staff to promote a consistent approach to portfolio management within the Grant Management Division;
4. Risk Management:  identifies and follows up on key grant management issues and risks.

Subject to change by the Executive Director at any time at his/her sole discretion.

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Qualifications:

Essential:

• University degree in public or business administration, finance or other relevant field or equivalent professional training or self/study work experience.

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Experience:

Essential:

• Minimum two years’ experience as Project Officer/Coordinator or four years’ experience as Project Assistant with an international development organization, finance institution or comparable experience in the private sector;
• Demonstrable work experience of increasing involvement and responsibility in advanced project management or in grant management.

Desirable:

• Previous financial and grant management experience;
• Monitoring and Evaluation experience;
• Experience working in multi-cultural/national teams.

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Competencies:

Languages:

An excellent knowledge of English and French is required for this role. Knowledge of another language would be an asset.

Technical Competencies :

• Grant Preparation : Collaborate effectively with team and in-country stakeholders to support country dialogue and preparation of funding requests; Ability to contribute with tact to development of implementation plans and budget proposals and to contribute to early identification of  implementation and capacity risks;
• Negotiations: Ability to anticipate challenges/issues in program implementation; and effectively liaise with donors/partners to map investments permitting articulation and complementarity;
• Grant Implementation Management : Ability to develop/manage an effective/efficient work plan for team members; and ability to communicate planning at country level generating buy-in and rigor in regard to quality and timing; and
• Geopolitical Awareness: Understanding of/interest in knowing different social, political, economic realities and dynamics at national and regional level that may impact the planning/implementation and/or impact of the programs;
• Prioritization: Strong ability to manage conflicting priorities and work streams in high volume portfolios, minimizing delays and navigating around/through obstacles;
• Coordination: Strong ability to consult, communicate and represent the Global Fund with partners on specific projects/tasks;
• Policy Acumen: Knowledge of internal policy and practice at a level which allows directing  and supporting the Country Team to take decisions and work across departments to improve the efficiency of internal processes.

Core Competencies:

• Personal Effectiveness
• Working with Others
• Core Expertise
• Project Management
• People Leadership
• Global Fund Mind-set

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