Registration

University Policy

College of Engineering Graduate Policy

An officially registered student is one who has selected courses and paid or settled all charges.

Applicants may not register until they receive a formal statement of acceptance. Registration is conducted under the direction of the University Registrar.

New graduate students should report to the department/division office for detailed instruction concerning procedures to be followed during published dates for registration. New graduate students who are not registered for at least 1 unit by August 15 will be withdrawn from the University.

Continuing students must register during the official preregistration period, as listed in the University calendar or on the Registrar’s website. Late fee charges will not be waived by the Graduate Programs office. Please refer to the College of Engineering Financial Aid website.

Advisor

All degree-seeking students must have an academic advisor in the department/division of their degree program. The department graduate associate chair or the division associate head will assign an academic advisor prior to registration.

Program of Study for Degree-Seeking Students

A program of study for full- and part-time students must be approved by the student’s academic advisor before registration each term. A copy of the approved plan is to be added to the student’s official file in the department/division office.

Full-Time Students

BY ENROLLMENT

A graduate student enrolled in 12 or more units will be considered full time and will be charged full tuition and fees.

Graduate students must register for at least one course each regular term until completion of all course requirements unless they are granted a leave of absence. Failure to register without having been granted an authorized leave of absence may result in termination of student status.

International students must be registered as full-time students, with the exception of their final term.

BY CERTIFICATION

All graduate students registered for fewer than three courses or 12 units, but engaged otherwise in full-time study, research, or teaching pertinent to the completion of degree requirements or to gaining competence in the field of study, may be certified as full-time students. Such students must pay tuition on a per-unit basis and full-time fees. Master’s and PhD students who require full-time certification must submit their request in writing to the department/division and to the Graduate Programs office during the official registration period.

Part-Time Students (Master’s Only)

All part-time graduate students who are candidates for degrees must register each fall and spring term for no less than one term course until all departmental course requirements are completed, unless they obtain a leave of absence. Continuing students (see below) may register for fewer than 4 units.

Continuing Students

Master’s and PhD students who have completed all departmental/division course requirements must register each subsequent regular term for at least 2 units of research, thesis, or dissertation until all requirements for the degree have been completed. PhD students must be registered for fall, spring, and summer terms. Payment each term entitles the student to appropriate access to and use of the libraries, research laboratories, academic staff, and other academic resources of the University for the purpose of completing such requirements as examinations, research, thesis, and dissertation work. It also entitles PhD candidates to officially audit one course per term, excluding Summer Term, at no charge. Students may not audit engineering 900-level, language, physical education, studio, or laboratory courses.