PCard Appendix A: Supervisor Approver

The Boston University PCard Policy requires a regular, timely and meaningful supervisory review of all PCard transactions by the Cardholder’s direct supervisor or other individual designated by the direct supervisor (the “Approver”) to ensure appropriate use of the PCard. Eligible approvers do not include the Cardholder, or the Cardholder’s peers or subordinates. Approvers must familiarize themselves with the Boston University PCard Policy. The Approver is required to review the Cardholder’s activity and supporting documentation monthly, and approve electronically in CAR, as evidence of the review. Below are the items the Approver must review on a monthly basis:

1. All purchases are for Boston University business purposes. Personal use is strictly prohibited.
2. No evidence of charges for employee overnight travel or other excluded commodities.
3. No transaction exceeds the $1,000 limit unless an exception has been granted by the Card Services department.
4. A description has been entered for each transaction in CAR.
5. Receipt for each transaction or a completed Missing Receipt Form has been attached to each transaction in CAR.
6. The Cardholder has retained, and attached in CAR to the first transaction, the corresponding American Express statement to support monthly PCard charges.

For further details on the PCard policy, please refer to Card Services.

Prior to the issuance of a PCard, the Approver must return a signed copy of this form to the Card Services Department, and by signing this document that individual agrees to follow the monthly review processes and all requirements outlined above.

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