Event Photography Booking

Event coverage can be booked directly with our registered photographers. For marketing images and larger events such as Commencement, Matriculation, and Alumni Weekend, please contact BU Photography for scheduling.

Photographers registered with Boston University SAP:

Dan Aguirre
617-863-7562
danaguirrephoto@gmail.com

Jake Belcher
508-292-2772
jake@jakebelcherphoto.com

Kelly Davidson
617-970-6804
kd@kellydavidsonstudio.com

Dave Green
617-584-6910
dg@davegreenphoto.com

Melissa Ostrow
516-455-0463
melissa@melophoto.net

Derek Palmer
774-291-9993
derek@derekpalmer.net

Michael Spencer
617-710-6749
mikespencerphotography@gmail.com

PLEASE NOTE: All photographers and images are contracted to be used within Boston University only. Please notify the photographer if any images will be used outside the University, as separate rates will apply.

We recommend posting signage at the entrances to the event indicating that photography is underway and entering the event equals consent.

  • Sample signage language: “Boston University will be conducting photography and/or video during this event. By taking part in this event, you grant Boston University full rights to use images resulting from photography/video filming. If you do not wish to be photographed, please inform an event organizer.”

Information that MUST be provided to the photographer at the time of your booking includes:

Event Logistics

  • Type of event.
  • Date of event—advance notice of between one and two weeks is preferred.
  • Time, including photographer arrival time and event start and end times.
    • For longer events, please allow for photographer food and restroom breaks!
  • Location and exact address, including room number if applicable.
  • Parking pass provided.
  • Dress requirements for event.
  • On-site contact person and mobile number.

Rates and Payment

  • FY25 Rates: flat rate of $325 per hour; $325 minimum.
    • Please note that only the photographers listed on this form have committed to this rate.
    • Please discuss the specifics of your shoot directly with the photographer; depending on the situation, different rates may apply. The photographer will supply an estimate specific to your request.
  • The photographer will provide approximately 50 high-resolution images for each hour of the event, which may vary depending on the nature of the event.
  • Basic event coverage is defined as capturing candid photography over the course of an event using venue lighting. Any specific requests beyond basic event coverage are subject to the individual photographer rate.
    • Please note that additional fees may apply for services beyond basic event coverage.
  • Payment must be handled directly between you and the photographer. The above photographers are registered with Boston University; please invoice through SAP.
  • Payment must be made to the photographer within 30 days of receipt of invoice.

 Art Direction for Photographer

  • Type of photographs needed, including candids or formal portraits and quantity requested.
  • Lighting requirements and restrictions. Please inform the photographer of space constraints.
  • Intended purpose for images, such as web or print publication.

Image Delivery

  • Deadline for delivery of photos. One week from the event is preferred; rush delivery may be accommodated but must be addressed at the time of booking.
  • Method of photo delivery (digital download is preferred).
  • For all direct bookings, you are responsible for archiving images following delivery.

Please contact buphotos@bu.edu with any additional questions or feedback.