Hardware & Software Acquisitions

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Process

Requests for the purchase of computing-related technology must be submitted in writing by the department head to the Executive Director of Enrollment Services Operations (ESO), identifying the business need.

Technology purchases include both hardware (desktop PCs, laptops, iPads/tablets, printers, copiers, MFPs/MFDs, scanners, digital/video cameras, DVD/Blue-ray burners, HD video cameras, USB portable storage devices, etc.) and all software (licenses and associated maintenance contracts, agreements, SOWs/statements of work, and fees). This applies to software installed locally on PCs/mobile devices, hosted on-premises, or cloud-based applications offered in the form of Software-as-a-Service (SaaS).

  • A needs analysis may be conducted by ESO to determine the most appropriate solution to the problem described.
  • Final selection of vendor, product, version, licensing, including all required materials and services is determined by ESO in consultation with BU Sourcing & Procurement.
  • Purchased items are delivered to ESO. Coordination of installation, configuration, or distribution is handled between the Network Operations Group and the director of the requesting department.
  • Not all requests can be approved. Funding, maturity of the technology, technological direction of the LAN, or overall benefit to the unit must be considered.
  • Technology acquired outside the guidelines will not be supported and cannot be incorporated into the LAN environment.

Please note: The acquisition of business cell phones for use by individual employees is not covered by this policy. For more information, see the ENSA policy on Cell Phones.

Purchasing & Funding