Distribution Lists in Outlook

1. On the File menu, point to New, and then click Distribution List.
2. In the Name box, type the name of the distribution list.
3. Click Select Members to add users from your address book.
4. In the Show names from the list, click the address book that contains the e-mail addresses you want in your distribution list.
5. In the Type Name or Select from List box, begin typing a name you want to include. When the name appears in the list below, select the name, and then click Members. (You can also highlight names). Do this for each person you want to add to the distribution list, then click OK.
6. To add users that are not in your address book, click on the Add New button. Type in the person’s name in the Display Name field and his/her e-mail address in the E-mail Address field. Click OK.
7. If you want to add a longer description of the distribution list, click the Notes tab, and enter it there.
8. Click on the Save & Close button to create the distribution list.

The distribution list is saved in your Contacts folder by the name you give it.

You can also create a distribution list by copying names from an e-mail message:

1. Open the e-mail you want to copy the names from and select the names in the To or Cc box.
2. On the Edit menu, click Copy.
3. On the File menu, point to New, and then click Distribution List.
4. In the Name box, type a name for the distribution list.
5. Click Select Members.
6. In the Add to distribution list: Members-> field, right-click, and then choose Paste and then OK.
7. Click on the Save & Close button to create the distribution list.