Department & Guest Accounts

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Department or guest network accounts are created for the use by departments, students, temporary, or casual employees. Requests for these accounts must be submitted to the ESO Network Administrator with the following information:

  • The business need for the account
  • Account login name: maximum of 8 characters
  • Account display name: Last Name, First Name (i.e. ESO, Network Operations)
  • Start and end dates (for accounts for temporary or casual employees)

The Data Security Administrator (DSA) must also submit the appropriate security forms.

When a student, temporary, or casual employee leaves, the department or guest account must be disabled by the end of his or her last day with Enrollment and Student Affairs. The DSA must notify the ESO Network Administrator in writing prior to the user’s departure which account(s) will need to be disabled.

A fixed number of accounts for student employees have been created for each department and are assigned and managed by the DSA. Assignments must be recorded in an Excel spreadsheet log located on the network drive at L:\ENR\STUDENT NETWORK ACCOUNTS. Unused student accounts must be reported to the ESO Network Administrator so they can be disabled.