Graduate Student Reimbursement Form

The Graduate Reimbursement Form must be submitted within 30 days following your approved travel period or expense. Your reimbursement will be sent by check to the specified name and mailing address. Please contact your department’s administrative coordinator for any questions regarding this process.

Name*
First Last
BU ID
BU Email*
Please select your department.*
Degree Program*
Program Name

(e.g., Child Life, Higher Education Administration, Deaf Education)
Expected Graduation Semester/Year*
(e.g., Fall 2023)
Mailing Address*
Please include the apartment or unit number or your check may not be successfully delivered (e.g., Apt 2, Unit 3)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Reimbursement Type
- Conference/Workshop/Training
- Other
Other
Description of Purchase

Please list the following information for each receipt.*

It is recommended that the title of each receipt file uses the following format: TransactionDate_Vendor_Amount (e.g., 5-5-22_Amtrak_128.50).

Transaction Date	Vendor Name	City of Purchase	Expense Category (e.g., breakfast, lunch, dinner, snack, alcohol, transportation, hotel, etc.)	Amount (Please do not convert currencies. Indicate non-USD currencies next to amount.)

Total Amount Spent*
Do not include expenses with non-USD currencies in the total. Non-USD currency expenses will be automatically converted based on the transaction date.
Please upload each receipt as an individual file.*
All receipts must be itemized. For group meal receipts, please identify which items you ordered individually; only individual expenses are reimbursable. If the receipt is missing the transaction date, vendor name, or itemization, please mark up the receipt or add the information in the comment section below. Receipts that do not meet these guidelines may not be reimbursable.
Drop files here or

Max. file size: 5 MB.
Additional Comments (Optional)
Conference
Conference Name*
Attendee or Presenter?
- Attendee
- Presenter
Travel Start Date*
MM slash DD slash YYYY
Travel End Date*
MM slash DD slash YYYY

Please list the following information for each receipt.*

It is recommended that the title of each receipt file uses the following format: TransactionDate_Vendor_Amount (e.g., 5-5-22_Amtrak_128.50).

Transaction Date	Vendor Name	City of Purchase	Expense Category (e.g., breakfast, lunch, dinner, snack, alcohol, transportation, hotel, etc.)	Amount (Please do not convert currencies. Indicate non-USD currencies next to amount.)

Total Amount Spent*
Do not include expenses with non-USD currencies in the total. Non-USD currency expenses will be automatically converted based on the transaction date.
Please upload each receipt as an individual file.*
All receipts must be itemized. For group meal receipts, please identify which items you ordered individually; only individual expenses are reimbursable. If the receipt is missing the transaction date, vendor name, or itemization, please mark up the receipt or add the information in the comment section below. Receipts that do not meet these guidelines may not be reimbursable.
Drop files here or

Max. file size: 100 MB.
Additional Comments (Optional)

Graduate Student Reimbursement Form

Other

Conference