{"id":4272,"date":"2021-04-09T15:25:31","date_gmt":"2021-04-09T19:25:31","guid":{"rendered":"https:\/\/www.bu.edu\/tsai\/?page_id=4272"},"modified":"2025-11-20T09:49:46","modified_gmt":"2025-11-20T14:49:46","slug":"departmental-events","status":"publish","type":"page","link":"https:\/\/www.bu.edu\/tsai\/resources\/departmental-events\/","title":{"rendered":"Departmental Events"},"content":{"rendered":"

The following pertains to BU departments that reserve the Tsai Center for an event, conference, or production. We welcome the opportunity to hear your ideas and brainstorm how to best make them come to life at the Tsai Center. With so many possibilities, the information below is intended to serve as a foundation for planning, and some nuances might be different depending on the time of your reservation and the nature of your program. Departments need to be heavily involved in all planning and serve as the main communicator of event information to the Tsai staff. Departments cannot book events in name only for non-BU groups and then have the non-BU group handle the event. Producing the event is your responsibility (and it’s a lot of work).<\/span><\/p>\n

RESERVATION<\/strong><\/h4>\n

Dates & times are outlined in your reservation. Review it carefully. For all events, there will be one full-time Tsai staff person assisting with advance planning. Either that full-time staff member or a lead student staff member will be on duty at the event with additional student staff supporting the event. The Tsai staff determines how to best use our in-house systems and what equipment we can give your group access to for your show. If you have additional needs, please discuss them with us first. Reservation of Tsai is subject to the same “Requirements for Use of a University Facility” provided by the BU Reservations & Sales Office in Events & Conferences (click below to read).<\/p>\n

Requirements for Use of A University Facility<\/h4>
<\/p>\n

1. Internal reservations can be made by (a) student organizations registered and in good standing with the Student Leadership & Impact Center and groups sponsored by student organizations as approved by the Student Leadership & Impact Center; and (b) University departments, University-affiliated departments, and other bona fide organizations which are sponsored by University departments. Facility fees must be paid by departmental ISR.
\n2. At the University\u2019s discretion, faculty, staff, and non-University organizations may contract with the University the use of the Tsai Performance Center for private functions, and are subject to fees and other contractual obligations. Departmental resources cannot be used for private functions.
\n3. The University reserves the right to reject requests for the use of its facilities, provided that the University does not discriminate on the basis of race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, or because of marital, parental or veteran status in the admission to or enjoyment of the use of its facilities. No person(s) or organization(s) sponsoring a function may so discriminate.
\n4. Boston University reserves the right to require the assignment of Boston University Police to an event. When a function is open to the public, involves more than 150 people, is taking place outdoors, or has an admission fee, assignment of Boston University Police is likely to be required. The Chief of Boston University Police shall have the sole responsibility to determine the appropriate assignment of police for a function. The group reserving the facility shall pay any fees and costs for such police in accordance with the then current schedule of fees.
\n5. The scheduling group\/department holding the reservation shall be responsible for the conduct of any person attending the function, including any damage cause by such person, and the University reserves the right to eject or cause to be ejected from the facilities any person that:<\/p>\n

a. blocks or otherwise interferes with the free flow of vehicular, bicycle, or pedestrian traffic. The right of way on streets and sidewalks must be maintained;
\nb. blocks or otherwise interferes with the ability of others to go into and out of University building;
\nc. prevents or attempts to force the cancellation of any University class, or any event or activity sponsored by the University or by any persons authorized to use University facilities;
\nd. incites imminent lawless action;
\ne. harasses, threatens, or is physically abusive toward another person or persons present;
\nf. fails to comply with the directions of any University official acting in the performance of their duty;
\ng. leaves placards, banners, or other signs unattended, unless they are affixed securely to a location that has been approved for posting (e.g., a Free Expression Board);
\nh. leaves temporary structures unattended; or
\ni. otherwise violates University policies or applicable law.<\/p>\n

6. Any University group\/department sponsoring an outside company or organization assumes ALL responsibility for that outside company or organization, including contact to University service departments, submission of required ISRs\/FSRs and paperwork, and all charges incurred. A representative of the sponsoring group\/department must be present at all planning meetings or site visits involving the outside company\/organization and any University department. A representative of the sponsoring group\/department must be present throughout the duration of the actual function.
\n7. Food and\/or beverages served in University facilities must be purchased through Catering on the Charles, 617-353-2957. It is a University policy that NO FOOD OR LIQUOR may be removed from the facility where a function is being held. The state law of Massachusetts provides that \u201cno alcoholic beverages may be sold, delivered, or given in any way to a person under twenty-one years of age.\u201d The Catering department may require an additional room or area for preparation and\/or service; arrangements for these areas must be made by notifying Reservations & Sales. Food and beverages are not permitted in any classroom.
\n8. The individual listed as \u201ccontact person\u201d for the reservation assumes complete responsibility for compliance with these Policies and Responsibilities.
\n9. Failure to comply with these Polices and Responsibilities and other pertinent University policies may result in cancellation of the event or loss of the privilege to use University facilities.<\/p>\n

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GENERAL<\/strong><\/h4>\n