2025 Bike Benefit Process

Follow these steps to receive the Bicycle Commuter Reimbursement Benefit.

STEP 1
now – 1/11/2026

1 Apply for the 2025 Benefit

Fill out this form to apply. You will be asked to attest to which months should be counted as “Qualified Bicycle Commuting Months” — months in which you were employed by BU and had neither a BU-subsidized transit pass nor a parking permit other than Flex or Faculty Evening Commuter.

You must apply before January 11th if you intend to claim a bike reimbursement during any month of the calendar year.

Once you have applied, no further action can be taken until January 20th (see below). Receipts cannot be submitted before 1/29/26.

STEPS 2-4
1/29/2026 – 3/31/2026

2 Set up a P&A Group login

Signing up for a login will allow you to submit your claims online and use the website to check account balances and the status of claims.

To set up a P&A Group login:

    • Go to the P&A Group website and select “Log In / Register” (not “Online Enrollment”)
    • At the bottom of the page, within “My Benefits Account Login”, click on “First time logging in? Sign up here.”
    • When prompted to enter your “SSN or P&A Member ID,” you should provide your University ID# instead (including the ‘U’ but no spaces or dashes)
    • If asked for your ZIP code, provide the ZIP code for your home address.

Employees who have already set up an online account with P&A Group for another benefit through the University (including previous years’ Bicycle Commuter Reimbursement Benefits) do not need to register again and may use their current login credentials to gain access.

3 Enroll in P&A Group Direct Deposit

In order to be reimbursed, you must enroll in direct deposit. This allows P&A Group to deposit your reimbursement directly into your designated checking or savings account. To enroll in direct deposit, log into your secure P&A My Benefits Account at www.padmin.com. Under the Quick Links menu, select Direct Deposit and enter your banking information.

If you are currently enrolled in direct deposit with another P&A plan, you do not need to enroll again. This is not the same as the BU Payroll direct deposit.

4 Submit Receipts for Reimbursement

Receipts for 2025 bike-related purchases may be submitted to P&A Group between January 29 and March 31, 2026 for review and approval. The total dollar value you are eligible for will be calculated and paid against eligible expenses on receipts you have submitted. Log in to P&A’s website (www.padmin.com) and locate the “Quick Links’ menu on the left.

To submit your claim online, select “Upload Claim/Documentation” and follow the instructions.

To submit your claim via mail or fax, select “Claim Form,” complete the form, print it, and then mail it to P&A Flex Department, 6400 Main St., Suite 210, Williamsville, NY 14221 or fax it to 716-588-7105

 

STEP 5
4/15/2026

5 Payment

P&A Group will issue reimbursements via Direct Deposit in mid-April. Federal, state, and FICA taxes will be withheld on the amount of the reimbursement from your pay once you have been issued the reimbursement (except terminated BUGWU members).

Customer Service

Call (800) 688-2611 to speak with a representative or use P&A Group’s online chat at www.padmin.com (click the live chat button in the upper right hand corner). Customer service hours are Monday – Friday, 8:30 a.m. to 10:00 p.m. Eastern Time.

Boston University will verify information provided through the Enrollment & Attestation form. Boston University and P&A Group reserve the right to interpret compliance with internal established guidelines. False or ineligible claims will result in an expense or expenses not being reimbursable. Reimbursements are taxable income. Federal, state, and FICA taxes will be withheld on the amount of the reimbursement from your pay once you have been issued the reimbursement. With the exception of BUGWU members, employees must be current Boston University employees at time of reimbursement.