{"id":95330,"date":"2015-11-13T12:15:16","date_gmt":"2015-11-13T17:15:16","guid":{"rendered":"http:\/\/www.bu.edu\/tech\/?page_id=95330"},"modified":"2015-12-06T06:58:45","modified_gmt":"2015-12-06T11:58:45","slug":"glossary","status":"publish","type":"page","link":"https:\/\/www.bu.edu\/tech\/support\/buworks\/my-grant-expenses\/glossary\/","title":{"rendered":"My Grant Expenses Glossary"},"content":{"rendered":"

Definition of terms used in My Grant Expenses<\/b>:<\/p>\n\n\n\n\n\n\n
Term<\/b><\/td>\nDefinition<\/b><\/td>\n<\/tr>\n<\/thead>\n
Available Balance<\/td>\nTotal amount you have available to spend as of the date run.\u00a0 Caution<\/i><\/b>: salary, fringe, and F&A commitments are not included.<\/td>\n<\/tr>\n
B001<\/td>\nB001 is used to reference Boston University\u2019s negotiated F&A Rate for research activity for the period of 07\/01\/2010 through 06\/30\/2014.<\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
07\/01\/2010 \u2013 06\/30\/2011<\/td>\n62.5<\/td>\n<\/tr>\n
07\/01\/2011 \u2013 06\/30\/2012<\/td>\n63.5<\/td>\n<\/tr>\n
07\/01\/2012 \u2013 06\/30\/2014<\/td>\n63.7<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/td>\n<\/tr>\n
Budget Category<\/td>\nAlso referred to as Sponsored Class.<\/i> It is a grouping mechanism of like General Ledger (GL) accounts to reflect reporting needs and individual views.<\/td>\n<\/tr>\n
Cost Category<\/td>\nCost category is divided into two areas: Direct and F&A. Direct<\/b> are those costs that can be identified specifically with a particular sponsored project, an instructional activity, or any other institutional activity; or that can be directly assigned to such activities relatively easily with a high degree of accuracy. Examples include salary, fringe, lab supplies, and equipment.\u00a0 F&A<\/b> (also known as Indirect or Overhead), are those costs that are incurred for common or joint objectives and, therefore, cannot be identified readily and specifically with a particular activity.\u00a0 Examples include rent, lease, utilities, and central staff.<\/td>\n<\/tr>\n
Description<\/td>\nShort text of item charged to the account.<\/td>\n<\/tr>\n
Expense Amount<\/td>\nAmount charged to the account.<\/td>\n<\/tr>\n
Expense Type<\/td>\nDescribes how an expense is posted to the account.\u00a0 Examples include: Invoice-Gross:\u00a0 amounts paid to vendors via Purchase Order; P. Card:\u00a0 amounts paid through P. Card purchase; Vendor Invoice: Non-Purchase Order related expenses paid directly through Accounts Payable.\u00a0 Note:<\/b> This section will be greyed out when expense in question is salary, fringe, or F&A.<\/td>\n<\/tr>\n
F&A Rate<\/td>\nPercentage Rate that Indirect is charged to your account as depicted in the Notice of Award.<\/td>\n<\/tr>\n
GL Account<\/td>\nObjects used for accounting transactions which form the basis for creating balance sheets and income statements.<\/td>\n<\/tr>\n
Grant<\/td>\nSAP term also referred to as Parent; this does not reflect the awarding instrument.\u00a0 <\/i>It is an <\/i>8-digit number sequence beginning with 50xxxxxx (federal sponsor) or 55xxxxxx (non-federal sponsor).\u00a0 Records all pertinent data associated with an award and tracks the status of the award or project.\u00a0 The Grant relationship to Sponsored Program can be one to many.<\/td>\n<\/tr>\n
Grant End Date<\/td>\nThe project <\/i>end date of the award.<\/td>\n<\/tr>\n
Grant Start Date<\/td>\nThe project<\/i> start date of the award.<\/td>\n<\/tr>\n
Grant Title<\/td>\nTitle of the award as depicted in the Notice of Award.<\/td>\n<\/tr>\n
Posting Date<\/td>\nDate that the corresponding expense was paid.<\/td>\n<\/tr>\n
Principal Investigator (PI)<\/td>\nName of the individual responsible for the financial and scientific oversight as named in the Notice of Award.<\/td>\n<\/tr>\n
Reference Doc<\/td>\n10 digit number assigned to individual expenses (non-salary) within SAP.<\/td>\n<\/tr>\n
Sponsor<\/td>\nFunding Agency that awarded Boston University these funds.<\/td>\n<\/tr>\n
Sponsor Award Number<\/td>\nAward number assigned by the Sponsor.<\/td>\n<\/tr>\n
Sponsored Program<\/td>\nAlso referred to as Internal Order, IO, or child.<\/i> 10-digit number sequence used to separately track budgeted activities within a grant.\u00a0 Sponsored Programs may be used to differentiate Principal Investigator and co-Investigator, required cost share, sub-contracts or tasks.\u00a0 Accounts starting with 950xxxxxxx are federally funded; accounts starting with 955xxxxxxx are non-federally funded; accounts starting with 954xxxxxxx are federal fabricated equipment and; accounts starting with 959xxxxxxx are non-federal fabricated equipment.<\/td>\n<\/tr>\n
Sponsored Program End Date<\/td>\nThe budget <\/i>end date of the award.<\/td>\n<\/tr>\n
Total Budget<\/td>\nAll budget actions, direct and F&A, added to an account to date.<\/td>\n<\/tr>\n
Total Commitments<\/td>\nItems which have been accounted for but not expensed.\u00a0 Caution<\/i><\/b>: salary, fringe, and F&A commitments are not included.<\/td>\n<\/tr>\n
Total Expense<\/td>\nAmount paid.<\/td>\n<\/tr>\n
Vendor<\/td>\nName of merchant that payment was made to.\u00a0 Note:<\/b> This section will be greyed out when expense in question is salary, fringe, or F&A.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

\u00a0<\/b><\/p>\n","protected":false},"excerpt":{"rendered":"

Definition of terms used in My Grant Expenses: Term Definition Available Balance Total amount you have available to spend as of the date run.\u00a0 Caution: salary, fringe, and F&A commitments are not included. B001 B001 is used to reference Boston University\u2019s negotiated F&A Rate for research activity for the period of 07\/01\/2010 through 06\/30\/2014. 07\/01\/2010…<\/p>\n","protected":false},"author":10910,"featured_media":0,"parent":95323,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages\/95330"}],"collection":[{"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/users\/10910"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/comments?post=95330"}],"version-history":[{"count":3,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages\/95330\/revisions"}],"predecessor-version":[{"id":95879,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages\/95330\/revisions\/95879"}],"up":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages\/95323"}],"wp:attachment":[{"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/media?parent=95330"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}