{"id":95286,"date":"2015-11-12T17:05:51","date_gmt":"2015-11-12T22:05:51","guid":{"rendered":"http:\/\/www.bu.edu\/tech\/?page_id=95286"},"modified":"2022-11-02T16:41:32","modified_gmt":"2022-11-02T20:41:32","slug":"quick-reference-guides","status":"publish","type":"page","link":"https:\/\/www.bu.edu\/tech\/support\/buworks\/help\/bw\/quick-reference-guides\/","title":{"rendered":"BW Reference Materials \/ Quick Reference Guides"},"content":{"rendered":"

This collection of materials – organized by functional area – includes Characteristic definitions, descriptions of data relationships, and items of general interest.<\/span><\/p>\n

Related to Finance<\/h3>\n

Overview of SAP Modules and Finance Terminology<\/a>
\nThe finance area\u00a0is composed of\u00a0four different modules, each serving in support and operational roles within various processes and each carrying out many different responsibilities under the financial umbrella. This affects the Business Warehouse because the data contained in a single report may be drawn from one or more modules, each of which uses terminology that may be different from other finance modules. This document briefly describes the four modules – Financial Accounting (FI), Controlling and Project Systems (CO\/PS), Funds Management (FM) and Grants Management (GM). The document also highlights synonymous terms drawn from different modules.<\/p>\n

Useful SAP Account Numbers and Doc Types<\/a>
\nMany of the account numbers used in BUworks are structured in way such that information can be gleaned simply by examining the account number digits. This document describes how to learn more about General Ledger account numbers, Purchase Order numbers, Grant or Internal Order numbers, etc., simply by paying attention to the leading digits of the numbers.<\/p>\n

Funds Management (FM) Glossary<\/a>
\nDefinitions of Variables, Characteristics and Key Figures used in Grants Management and Funds Management reports.<\/p>\n

General Ledger (G\/L) Income & Expense Descriptions<\/a>
\nFollow this link to the Resources page for the Office of the Comptroller’s Resources. The G\/L descriptions are in the navigation panel on the right side of the page.<\/p>\n

Related to Grants Management<\/h3>\n

GM Terminology Tutorial<\/a>\u00a0(Video)<\/span>
\nThis video tutorial describes these sponsored research terms: Cost and Fund Center numbers, Grant numbers, Internal Order numbers, and Fund numbers.<\/p>\n

GM Master Data relationships & definitions<\/a>
\nThis document defines several key terms used for tracking awards within BUworks and provides a graphical display of the Grant Management data hierarchy.<\/p>\n

GM Award Status Definitions<\/a>
\nThe GM Budget vs Actuals report uses the Characteristic Award Status<\/strong>. This document provides definitions of the possible states the Characteristic may contain.<\/p>\n

GM Dates and Definitions<\/a>
\nThis document provides definitions for the various date Characteristics used in GM reports.<\/p>\n

Grants Management Management (GM) Glossary<\/a>
\nDefinitions of Variables, Characteristics and Key Figures used in Grants Management and Funds Management reports<\/span><\/p>\n

GM Summary of Sponsored Program \/ Research Report Functionality<\/a>
\nThis document\u00a0describes the data that\u00a0each\u00a0of\u00a0the Sponsored Program \/ Research reports was developed to provide.<\/p>\n

GM Funds Center Group Definitions<\/a>
\nFunds Center Groups<\/em> and Group Types <\/em>are presented in a hierarchical format. Groups and group types are defined and maintained by individual schools and colleges. This Quick Reference Guide contains definitions of groups used by all schools currently using this feature.<\/p>\n

General Ledger (G\/L) Income & Expense Descriptions<\/a>
\nFollow this link to the Resources page for the Office of the Comptroller’s Resources. The G\/L descriptions are in the navigation panel on the right side of the page.<\/p>\n

Related to Human Capital Management<\/h3>\n

HCM Feature Comparison of Commonly Used Payroll Reports<\/a>
\nThree Labor Distribution reports exist, each providing different views of payroll transactions. This document identifies the main features of, and differences among, two of the most commonly used reports: the Labor Distributions Payroll Inquiry by Employee (PA15)<\/em> <\/span>\u00a0and Labor Distributions: Funds Center<\/em>.<\/p>\n

HCM Labor Distribution Report Dates<\/a>
\nUnderstanding the date Characteristics used in Business Warehouse Labor Distribution reports is essential to understanding report output. This document provides definitions of dates used in the two primary Labor Distribution reports, Labor Distributions Payroll Inquiry by Employee (PA15)<\/em> and Labor Distributions: Funds Center<\/em> report<\/em>. To illustrate the definitions, the document also contains examples of values populating date fields for weekly- and monthly-paid employees.<\/p>\n

Related to Purchasing (Guided BU<\/span>ying \/ SRM)<\/h3>\n

Procurement Process Overview<\/a>
\nThis one-page document presents a graphical representation of\u00a0the Procurement process from Purchase Requisition creation through vendor payment. The context for the document is Business Warehouse reporting, so each step of the process\u00a0flow indicates corresponding system impact, e.g., commitment creation, expense posting and invoice entry.<\/p>\n

Procurement Process – Overview of Chronology and BW Reports<\/a>
\nGiven where a purchasing document (Purchase Request, Purchase Order, invoice) is during the procurement process, this Help Guide shows which BW report(s) one might use to view specific categories of data.<\/p>\n

Guided BUying \/ SRM FAQ and BW reports to use for answers<\/a>
\nThis document lists many commonly-asked questions related to the procurement process, from Purchase Request creation through Purchase Order generation, invoice receipt, and vendor payment. For each question, a potential source for finding an answer is listed. In most cases, the recommended source is one or more BW reports. In some\u00a0cases, Guided BUying is the best path to an answer.<\/p>\n

Definitions of Characteristics and Key Figures<\/a>
\nThis document lists and defines all Characteristics and Key Figures used in reports within the Purchasing (Guided BUying)<\/em> reporting folder.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

This collection of materials – organized by functional area – includes Characteristic definitions, descriptions of data relationships, and items of general interest. Related to Finance Overview of SAP Modules and Finance Terminology The finance area\u00a0is composed of\u00a0four different modules, each serving in support and operational roles within various processes and each carrying out many different…<\/p>\n","protected":false},"author":10910,"featured_media":0,"parent":94088,"menu_order":13,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages\/95286"}],"collection":[{"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/users\/10910"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/comments?post=95286"}],"version-history":[{"count":16,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages\/95286\/revisions"}],"predecessor-version":[{"id":142598,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages\/95286\/revisions\/142598"}],"up":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages\/94088"}],"wp:attachment":[{"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/media?parent=95286"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}