- \n
- Overview<\/a><\/li>\n
- Topics<\/a><\/li>\n
- Events<\/a><\/li>\n
- Calendar Options<\/a><\/li>\n
- Custom Fields<\/a><\/li>\n
- Sharing Calendars and\/or Events<\/a><\/li>\n<\/ul>\n
<\/a>Overview<\/h2>\n
Accessing the application:<\/h3>\n
- \n
- Browse to your WordPress dashboard.<\/li>\n
- Click “Calendar” in the navigation sidebar<\/li>\n
- From the Calendar page in WP dashboard, click the “University Calendar” link to access the Calendar administration interface.<\/li>\n<\/ol>\n
![\"overview\"](\"\/tech\/files\/2014\/05\/overview.jpg\")
<\/a><\/p>\n
\n<\/a>Topics<\/h2>\n
Public topics<\/strong> allow you to categorize events by topics that will be displayed to all users of your calendar. These topics will be visible on your public browse page and other public calendar pages.<\/p>\n
Creating a Public Topic:<\/h3>\n
- \n
- Navigate to the Topics<\/strong> tab.
\n![\"topics1\"](\"\/tech\/files\/2014\/05\/topics1.png\")
<\/a><\/li>\n- Click Create New Topic<\/strong>.
\n![\"topics2\"](\"\/tech\/files\/2014\/05\/topics2.png\")
<\/a><\/li>\n- Enter the appropriate information.
\n![\"topics3\"](\"\/tech\/files\/2014\/05\/topics3.png\")
<\/a><\/li>\n- Click Create<\/strong>.
\n![\"topics4\"](\"\/tech\/files\/2014\/05\/topics4.png\")
<\/a><\/li>\n<\/ol>\nAdministrative topics<\/strong> are largely unused and only enabled on select sites; for the most part, administrative topics should not be used.<\/p>\n
\n<\/a>Events<\/h2>\n
Events can be displayed on your calendar or shared to other University calendar.<\/p>\n
Creating an Event:<\/h3>\n
- \n
- Click the New Event<\/strong> tab.
\n![\"events1\"](\"\/tech\/files\/2014\/05\/events1.png\")
<\/a><\/li>\n- Enter the appropriate information for the new event in the form. (Title, Start Time\/Date, End Time\/Date, Description, Location, Link URL, Address, Cost, Notes, Contact Name\/Email\/Phone) Note: You may classify each event with a specific topic if you’ve first created one or more topics. Events may only be classified with a topic at the time of event creation.<\/strong><\/em><\/li>\n
- Click Save<\/strong>.<\/li>\n<\/ol>\n
Viewing the Events on your Calendar:<\/h3>\n
- \n
- Click the Events<\/strong> tab.
\n![\"events2\"](\"\/tech\/files\/2014\/05\/events2.png\")
<\/a><\/li>\n- You may view the events in the following ways: Month (calendar with names\/times); Year (12 calendars – one for each month – with markers on days with events); and List (comprehensive list of all events including date, time, and summary of each).
\n![\"events3\"](\"\/tech\/files\/2014\/05\/events3.png\")
<\/a><\/li>\n<\/ol>\nNote: You may filter which events are displayed by topic and event status (approved, awaiting approval, rejected, deleted, or shared).<\/strong><\/em><\/p>\n
\n<\/a>Calendar Options<\/h2>\n
Changing the Name of a Calendar:<\/h3>\n
- \n
- Click the Options<\/strong> tab.
\n![\"options1\"](\"\/tech\/files\/2014\/05\/options1.png\")
<\/a><\/li>\n- Enter the new calendar name and an optional calendar description.
\n![\"options2\"](\"\/tech\/files\/2014\/05\/options2.png\")
<\/a><\/li>\n- Click Save<\/strong>.<\/li>\n<\/ol>\n
Changing Access Control Options:<\/h3>\n
- \n
- Click the Options<\/strong> tab.
\n![\"options3\"](\"\/tech\/files\/2014\/05\/options3.png\")
<\/a><\/li>\n- Click the Access Control<\/strong> sub-tab.
\n![\"options4\"](\"\/tech\/files\/2014\/05\/options4.png\")
<\/a><\/li>\n- Select an access control option.
\n![\"options5\"](\"\/tech\/files\/2014\/05\/options5.png\")
<\/a><\/li>\n- Click Save<\/strong>.<\/li>\n<\/ol>\n
Adding Users<\/h3>\n
- \n
- Click the Options<\/strong> tab.
\n<\/a><\/li>\n- Click Access Control<\/strong>.
\n<\/a><\/li>\n- In the Add User<\/strong> box, add the desired BU login name of the user (first part of the user’s BU email address – everything before “@bu.edu”)<\/li>\n
- Select the type of role for the new user:\n
- \n
- Subscriber – can view events and confidential calendars<\/li>\n
- Contributor – can submit events but cannot approve\/deny events<\/li>\n
- Administrator – can make all changes\/approvals\/denials\/etc.<\/li>\n<\/ul>\n<\/li>\n
- Click Add<\/strong>.
\n![\"options-addusers\"](\"\/tech\/files\/2014\/05\/options-addusers.png\")
<\/a><\/li>\n<\/ol>\nRemoving Users<\/h3>\n
- \n
- Navigate to Options<\/strong> > Access Control<\/strong> tab.<\/li>\n
- Turn on the checkbox to the left of the user(s) you wish to remove.<\/li>\n
- Click the Remove<\/strong> button.<\/li>\n<\/ol>\n
\n<\/a>Custom Fields<\/h2>\n
Creating a Custom Field:<\/h3>\n
- \n
- Click the Options<\/strong> tab.
\n![\"options6\"](\"\/tech\/files\/2014\/05\/options6.png\")
<\/a><\/li>\n- Click the Fields<\/strong> tab.
\n![\"fields1\"](\"\/tech\/files\/2014\/05\/fields1.png\")
<\/a><\/li>\n- Enter the appropriate information into the Create New Field<\/strong> box.<\/li>\n
- Click Create<\/strong>.<\/li>\n<\/ol>\n
\n<\/a>Sharing<\/h2>\n
You can share events between any two or more calendars in the BU Calendar application (this includes all WordPress calendars). This can be set up in any of the following combinations:<\/p>\n
- \n
- All events created in a calendar are automatically submitted to another calendar.<\/li>\n
- All events created in a calendar & belonging to a specific topic are automatically submitted to another calendar.<\/li>\n
- Only specified events created in a calendar are submitted to another calendar.<\/li>\n
- No events created in a calendar are submitted to any other calendar (default behavior<\/strong>).<\/li>\n<\/ul>\n
NOTE: A calendar must be set to automatically display events shared from another calendar before shared events will appear. This means administrators for BOTH calendars must configure sharing options for the sharing to work correctly.<\/strong><\/em><\/p>\n
Sharing All Events in a Calendar:<\/h3>\n
- \n
- Click the Sharing<\/strong> tab.
\n![\"sharing1\"](\"\/tech\/files\/2014\/05\/sharing1.png\")
<\/a><\/li>\n- Select Share all events in this calendar<\/strong>.
\n![\"sharing2\"](\"\/tech\/files\/2014\/05\/sharing2.png\")
<\/a><\/li>\n- Select whom to share with (either everyone or select calendars).<\/li>\n
- Click Save<\/strong>.<\/li>\n
- Administrators for the calendars that you are sharing your events with must then configure their calendar.<\/li>\n
- Select Calendars shared with this calendar<\/strong>\u00a0tab.<\/li>\n
- Select the name of the calendar that you would like to share (accepting) events from.<\/li>\n
- Select the options that you would like, then select Save<\/strong>.<\/li>\n<\/ol>\n
Sharing Selected Events in a Calendar:<\/h3>\n
- Select Share all events in this calendar<\/strong>.
- Click the Sharing<\/strong> tab.
- Click the Fields<\/strong> tab.
- Navigate to Options<\/strong> > Access Control<\/strong> tab.<\/li>\n
- Click Access Control<\/strong>.
- Click the Access Control<\/strong> sub-tab.
- Enter the new calendar name and an optional calendar description.
- You may view the events in the following ways: Month (calendar with names\/times); Year (12 calendars – one for each month – with markers on days with events); and List (comprehensive list of all events including date, time, and summary of each).
- Enter the appropriate information for the new event in the form. (Title, Start Time\/Date, End Time\/Date, Description, Location, Link URL, Address, Cost, Notes, Contact Name\/Email\/Phone) Note: You may classify each event with a specific topic if you’ve first created one or more topics. Events may only be classified with a topic at the time of event creation.<\/strong><\/em><\/li>\n
- Click Create New Topic<\/strong>.
- Navigate to the Topics<\/strong> tab.
- Topics<\/a><\/li>\n
![\"sharing4\"](\"\/tech\/files\/2014\/05\/sharing4.png\")
<\/a><\/li>\n