{"id":40215,"date":"2010-12-21T16:25:59","date_gmt":"2010-12-21T21:25:59","guid":{"rendered":"http:\/\/www.bu.edu\/tech\/?page_id=40215"},"modified":"2023-09-07T14:50:36","modified_gmt":"2023-09-07T18:50:36","slug":"meeting","status":"publish","type":"page","link":"https:\/\/www.bu.edu\/tech\/services\/cccs\/email\/bu-email\/office-365-outlook\/calendars\/meeting\/","title":{"rendered":"Scheduling a Meeting in a Room"},"content":{"rendered":"

Instructions<\/h2>\n

The instructions provided below include information on scheduling a meeting by invitation to others, which could include a room or \u00a0other resource.<\/p>\n

Outlook (Web Browser)<\/h3>
<\/p>\n

With Outlook for Office 365<\/a>, you can create a meeting request with the Calendar\u00a0<\/strong>function.<\/p>\n

    \n
  1. From the calendar, select\u00a0New Event.<\/strong>
    \"\"

    <\/li>\n
  2. Add attendees in the Tobox;\u00a0In the\u00a0Subject\u00a0<\/strong>box, enter a description of the meeting or event.\"\"
    <\/stong><\/li>\n
  3. Select\u00a0Scheduling Assistant<\/strong>\u00a0from the Ribbon.\u00a0
    \"\"<\/li>\n
  4. You’ll see a row for every recipient you entered in the To box. If you want to add more attendees, you can type their name in any blank row in the Scheduling Assistant.\u00a0Times that your attendees are busy are shown in dark blue. Times that your attendees have a tentative appointment are shown in a light blue hashed block, and times outside of your attendees’ working hours are shown in light gray. Select an available time for all of your attendees.\"\"<\/li>\n<\/ol>\n

    <\/div>\n<\/div>\n\n

    Microsoft Outlook<\/h3>
    <\/p>\n
      \n
    1. From Outlook, you can create a meeting request in one of the following ways:\n