{"id":147268,"date":"2023-08-23T14:03:32","date_gmt":"2023-08-23T18:03:32","guid":{"rendered":"http:\/\/www.bu.edu\/tech\/?page_id=147268"},"modified":"2026-11-02T15:34:57","modified_gmt":"2026-11-02T20:34:57","slug":"google-storage-faqs","status":"publish","type":"page","link":"https:\/\/www.bu.edu\/tech\/support\/storage-options\/google-storage-faqs\/","title":{"rendered":"Google Storage FAQs"},"content":{"rendered":"<div>All BU Google accounts are subject to storage quotas. This page provides information about storage limits, checking your usage, available storage options, and data migration resources<\/div>\n<h3><strong>FAQs<\/strong><\/h3>\n<h4><span style=\"color: #9ab42f;\"><strong>To expand the question answer, click the <img loading=\"lazy\" src=\"\/tech\/files\/2024\/02\/Icon_Collapsible_.png\" width=\"21\" height=\"21\" \/> button.<br \/>\n<span style=\"color: #9ab42f;\">To collapse the answer, click the <img loading=\"lazy\" src=\"\/tech\/files\/2024\/02\/Icon_Collapsible_-_21x21.png\" alt=\"\" width=\"21\" height=\"21\" \/> button.<\/span><\/strong><\/span><\/h4>\n<div class=\"bu_collapsible_container  bu_collapsible_open\" aria-live=\"polite\" data-customize-animation=\"false\"><h3 class=\"bu_collapsible\" aria-expanded=\"true\"tabindex=\"0\" role=\"button\">How much storage will I have on my BU Google account?<\/h3><div class=\"bu_collapsible_section\" ><br \/>\nAll BU Google accounts are subject to storage quotas.<\/p>\n<p>Google deems \u201cstorage\u201d as the total amount of data on Drive, Gmail (including attachments), Shared Drives, and Photos.<\/p>\n<p>Storage quotas are as follows:<\/p>\n<ul>\n<li class=\"x_MsoNormal\"><span>Faculty\/Emeritus <\/span><span>accounts: 150GB<\/span><\/li>\n<li class=\"x_MsoNormal\"><span>Student accounts: 15GB<\/span><\/li>\n<li class=\"x_MsoNormal\"><span>Staff accounts: 15GB<\/span><\/li>\n<li class=\"x_MsoNormal\"><span>Retiree accounts: 15GB<\/span><\/li>\n<li class=\"x_MsoNormal\"><span>Affiliate\/Departmental accounts: 15GB<\/span><\/li>\n<\/ul>\n<p><\/div>\n<\/div>\n\n<div class=\"bu_collapsible_container \" aria-live=\"polite\" data-customize-animation=\"false\"><h3 class=\"bu_collapsible\" aria-expanded=\"false\"tabindex=\"0\" role=\"button\">How do I determine how much storage I am using on my BU Google Storage?<\/h3><div class=\"bu_collapsible_section\" style=\"display: none;\"><\/p>\n<ol>\n<li>Log into your BU Google account.\n<ul>\n<li>You can verify you are logged into your BU Google account by selecting the circular<strong> Profile Image<\/strong> in the upper right corner of your screen<img loading=\"lazy\" src=\"\/tech\/files\/2023\/09\/Select-BU-Google-Account.png\" alt=\"\" width=\"600\" height=\"164\" class=\"alignnone size-full wp-image-147573\" \/><\/li>\n<li>A dropdown menu will expand. Your <strong>BU email address<\/strong> and the phrase <strong>Managed by bu.edu<\/strong> will appear above your Profile Image if you are logged into your BU Google account.\u00a0<br style=\"clear: both;\" \/><img loading=\"lazy\" src=\"\/tech\/files\/2023\/09\/Verify-BU-Google-Account.png\" alt=\"\" width=\"600\" height=\"194\" class=\"alignnone size-full wp-image-147574\" \/><\/li>\n<\/ul>\n<\/li>\n<li>Once you have confirmed you are logged into your BU Google account, visit your <a href=\"https:\/\/www.google.com\/settings\/storage\">BU Google Storage page<\/a><\/li>\n<li>Once on the BU Google Storage page, you will be able to view the total amount of BU Google Storage your account is currently utilizing on the top line of information under the heading <strong>Storage<\/strong>, followed by a breakdown of how your storage is allocated across BU Google platforms.<br style=\"clear: both;\" \/><img loading=\"lazy\" src=\"\/tech\/files\/2023\/09\/Storage.png\" alt=\"\" width=\"600\" height=\"391\" class=\"alignnone wp-image-147575 size-full\" \/><\/li>\n<\/ol>\n<p><\/div>\n<\/div>\n\n<div class=\"bu_collapsible_container \" aria-live=\"polite\" data-customize-animation=\"false\"><h3 class=\"bu_collapsible\" aria-expanded=\"false\"tabindex=\"0\" role=\"button\">How do I determine how much storage I am using on my Shared Drive?<\/h3><div class=\"bu_collapsible_section\" style=\"display: none;\"><\/p>\n<p><span data-contrast=\"auto\">To check how much storage your Shared Drive is using against your quota:<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">\u00a0<\/span><\/p>\n<ol>\n<li><span data-contrast=\"auto\"> Visit <\/span><a href=\"https:\/\/drive.google.com\/\"><span data-contrast=\"none\">https:\/\/drive.google.com<\/span><\/a><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\"><\/span><\/li>\n<li><span data-contrast=\"auto\"> Sign in with your BU account<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\"><\/span><\/li>\n<li><span data-contrast=\"auto\"> Click on Shared Drives and then select your drive<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\"><\/span><\/li>\n<li><span data-contrast=\"auto\"> Click the \u201ci\u201d \/ information icon in the top-right corner of the screen<br \/>\n<img loading=\"lazy\" src=\"\/tech\/files\/2024\/08\/Google_SharedDrive_Information-636x83.png\" alt=\"\" width=\"636\" height=\"83\" class=\"alignnone wp-image-153633 size-medium\" srcset=\"https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_Information-636x83.png 636w, https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_Information-150x19.png 150w, https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_Information-768x101.png 768w, https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_Information-1024x135.png 1024w, https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_Information-1536x202.png 1536w, https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_Information-2048x270.png 2048w, https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_Information-100x13.png 100w\" sizes=\"(max-width: 636px) 100vw, 636px\" \/><br \/>\n<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\"><\/span><\/li>\n<li><span class=\"NormalTextRun SCXW180521429 BCX0\" data-ccp-parastyle=\"Normal (Web)\">A <\/span><span class=\"NormalTextRun SCXW180521429 BCX0\" data-ccp-parastyle=\"Normal (Web)\">sidebar<\/span><span class=\"NormalTextRun SCXW180521429 BCX0\" data-ccp-parastyle=\"Normal (Web)\"> <\/span><span class=\"NormalTextRun SCXW180521429 BCX0\" data-ccp-parastyle=\"Normal (Web)\">will appear from the right side of the screen. There is a storage used counter that shows total drive size <\/span><span class=\"NormalTextRun SCXW180521429 BCX0\" data-ccp-parastyle=\"Normal (Web)\">against<\/span><span class=\"NormalTextRun SCXW180521429 BCX0\" data-ccp-parastyle=\"Normal (Web)\"> quota applied.<br \/>\n<img loading=\"lazy\" src=\"\/tech\/files\/2024\/08\/Google_SharedDrive_Storage_Sidebar-284x636.png\" alt=\"\" width=\"284\" height=\"636\" class=\"alignnone wp-image-153634 size-medium\" srcset=\"https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_Storage_Sidebar-284x636.png 284w, https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_Storage_Sidebar-67x150.png 67w, https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_Storage_Sidebar-768x1717.png 768w, https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_Storage_Sidebar-457x1024.png 457w, https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_Storage_Sidebar-686x1536.png 686w, https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_Storage_Sidebar-915x2048.png 915w, https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_Storage_Sidebar-44x100.png 44w, https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_Storage_Sidebar.png 1564w\" sizes=\"(max-width: 284px) 100vw, 284px\" \/><br \/>\n<\/span><\/li>\n<\/ol>\n<p><span data-contrast=\"auto\">To check how much storage your My Drive is using against your quota:<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">\u00a0<\/span><\/p>\n<ol>\n<li><span data-contrast=\"auto\"> Visit <\/span><a href=\"https:\/\/drive.google.com\/\"><span data-contrast=\"none\">https:\/\/drive.google.com<\/span><\/a><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\"><\/span><\/li>\n<li><span data-contrast=\"auto\"> Sign in with your BU account<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\"><\/span><\/li>\n<li><span data-contrast=\"auto\"> At the bottom of the left-hand navigation menu there is a counter that shows quota used against total quota.<br \/>\n<img loading=\"lazy\" src=\"\/tech\/files\/2024\/08\/Google_SharedDrive_DriveVsQuota-636x252.png\" alt=\"\" width=\"636\" height=\"252\" class=\"alignnone wp-image-153632 size-medium\" srcset=\"https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_DriveVsQuota-636x252.png 636w, https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_DriveVsQuota-150x59.png 150w, https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_DriveVsQuota-768x304.png 768w, https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_DriveVsQuota.png 836w, https:\/\/www.bu.edu\/tech\/files\/2024\/08\/Google_SharedDrive_DriveVsQuota-100x39.png 100w\" sizes=\"(max-width: 636px) 100vw, 636px\" \/><br \/>\n<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\"><\/span><\/li>\n<\/ol>\n<p><\/div>\n<\/div>\n\n<div class=\"bu_collapsible_container \" aria-live=\"polite\" data-customize-animation=\"false\"><h3 class=\"bu_collapsible\" aria-expanded=\"false\"tabindex=\"0\" role=\"button\">Are there any other storage options for students?<\/h3><div class=\"bu_collapsible_section\" style=\"display: none;\"><\/p>\n<p><span>There are several cloud storage options available to ensure that your data is backed up and secure. \u00a0Visit our <a href=\"https:\/\/www.bu.edu\/tech\/support\/storage-options\/storage-for-students\/\" title=\"https:\/\/www.bu.edu\/tech\/support\/storage-options\/storage-for-students\/\">Digital Storage Options for Students page<\/a> to learn more about BU provided and personal (non-BU) storage options such as Google One, Microsoft OneDrive and Dropbox. <\/span><o:p><\/o:p><\/p>\n<p><span>Students may also request a\u00a0<\/span><span><a href=\"https:\/\/www.bu.edu\/tech\/services\/infrastructure\/storage-backup\/cloud-file-storage\/bu-dropbox\/\" title=\"https:\/\/www.bu.edu\/tech\/services\/infrastructure\/storage-backup\/cloud-file-storage\/bu-dropbox\/\">BU Dropbox<\/a>\u00a0<\/span><span>account, available on a limited basis, and are best for group projects, classroom collaboration, and research<\/span><span>.<\/span><span>\u00a0<\/span><span> Email <a href=\"mailto:ITHelp@bu.edu\" title=\"mailto:ITHelp@bu.edu\">ITHelp@bu.edu<\/a> to inquire about how to receive a BU Dropbox account.<\/span><o:p><\/o:p><\/p>\n<p><span>This CNET article with a <\/span><span><a href=\"https:\/\/www.cnet.com\/tech\/services-and-software\/best-cloud-storage-software-options\/#toc-link-1-cloud-storage-comparison\" target=\"_blank\" title=\"https:\/\/www.cnet.com\/tech\/services-and-software\/best-cloud-storage-software-options\/#toc-link-1-cloud-storage-comparison\" rel=\"noopener noreferrer\">comparison chart and recommendations<\/a>\u00a0<\/span><span>may help with your research for personal cloud storage options.<\/span><o:p><\/o:p><\/p>\n<p><\/div>\n<\/div>\n\n<div class=\"bu_collapsible_container \" aria-live=\"polite\" data-customize-animation=\"false\"><h3 class=\"bu_collapsible\" aria-expanded=\"false\"tabindex=\"0\" role=\"button\">Are there any other storage options for faculty and staff?<\/h3><div class=\"bu_collapsible_section\" style=\"display: none;\"><\/p>\n<p>Visit the TechWeb<a href=\"https:\/\/www.bu.edu\/tech\/support\/storage-options\/\"> Storage Options page<\/a> to learn more about storage available to faculty and staff.<\/p>\n<h4>Additional Google Storage<\/h4>\n<p>Additional Google Storage is available for faculty and staff to purchase through IS&amp;T.<\/p>\n<h4>Cost<\/h4>\n<p><span data-contrast=\"auto\">Google storage will be charged at a prorated yearly <\/span><span>price<\/span> <span>amount <\/span><span data-contrast=\"auto\">based upon the following prices <\/span><span>base<\/span><span>d<\/span><span data-contrast=\"auto\"> on<\/span><span> a<\/span> <span data-contrast=\"none\">July 1<\/span><span data-contrast=\"none\">st<\/span> <span data-contrast=\"auto\">renewal schedule.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<table data-tablestyle=\"MsoNormalTable\" data-tablelook=\"1184\" aria-rowcount=\"5\">\n<tbody>\n<tr aria-rowindex=\"1\">\n<td data-celllook=\"69633\"><b><span data-contrast=\"none\">Storage Amount<\/span><\/b><span data-contrast=\"none\">\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/td>\n<td data-celllook=\"65553\"><b><span data-contrast=\"none\">Annual Cost<\/span><\/b><span data-contrast=\"none\">\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/td>\n<td data-celllook=\"65553\"><b><span data-contrast=\"none\">Prorated Monthly Cost<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/td>\n<\/tr>\n<tr aria-rowindex=\"2\">\n<td data-celllook=\"69632\"><span data-contrast=\"none\">1 Terabyte\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/td>\n<td data-celllook=\"65552\"><span data-contrast=\"none\">$150\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/td>\n<td data-celllook=\"65552\"><span data-contrast=\"none\">$12.50<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/td>\n<\/tr>\n<tr aria-rowindex=\"3\">\n<td data-celllook=\"69632\"><span data-contrast=\"none\">2 Terabytes\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/td>\n<td data-celllook=\"65552\"><span data-contrast=\"none\">$300\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/td>\n<td data-celllook=\"65552\"><span data-contrast=\"none\">$25.00<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/td>\n<\/tr>\n<tr aria-rowindex=\"4\">\n<td data-celllook=\"69632\"><span data-contrast=\"none\">5 Terabytes\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/td>\n<td data-celllook=\"65552\"><span data-contrast=\"none\">$750\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/td>\n<td data-celllook=\"65552\"><span data-contrast=\"none\">$62.50<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/td>\n<\/tr>\n<tr aria-rowindex=\"5\">\n<td data-celllook=\"69888\"><span data-contrast=\"none\">10 Terabytes\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/td>\n<td data-celllook=\"65808\"><span data-contrast=\"none\">$1,440\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/td>\n<td data-celllook=\"65808\"><span data-contrast=\"none\">$120.00<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>The annual cost for additional storage is based on a 12-month period starting from July 1<sup>st<\/sup> of each fiscal year. Additional storage purchased during the year will be prorated to align with the July 1<sup>st<\/sup> renewal date.<\/p>\n<h4>Ordering Additional Storage<\/h4>\n<p>To order additional storage,<a href=\"mailto:%20ithelp@bu.edu?subject=Additional%20Google%20Storage\"><span data-contrast=\"none\"> email ithelp@bu.edu with the subject line: Additional Google Storage<\/span><\/a>. Be sure to include your <b>Google Account<\/b> or <b>Shared Drive<\/b> name, and the amount of storage you need.<\/p>\n<p>Upon submission of your service request, you will be contacted by a member of the Systems Operations team via Service Ticket with further details about your purchase of additional storage.<\/p>\n<p><\/div>\n<\/div>\n\n<div class=\"bu_collapsible_container \" aria-live=\"polite\" data-customize-animation=\"false\"><h3 class=\"bu_collapsible\" aria-expanded=\"false\"tabindex=\"0\" role=\"button\">How do I download all my Google Data to my local hard drive on my PC?<\/h3><div class=\"bu_collapsible_section\" style=\"display: none;\"><\/p>\n<p><span style=\"color: #ff0000;\"><strong>Please note this is the preferred method for downloading your local data to a hard drive<\/strong><\/span><\/p>\n<p>Please be sure that your local disk or attached Hard Drive has enough space to accommodate that amount of data you\u2019re downloading.<\/p>\n<p>First check your local Hard Drive space:<\/p>\n<ol>\n<li><span data-contrast=\"auto\">Open Windows explorer (<em>Yellow folder icon<\/em> or <em>Windows key + E<\/em>). Navigate to <strong>This PC<\/strong>.<br \/>\n<\/span>Set your view to <strong>Details<\/strong>.<br \/>\n<span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"><br \/>\n<img loading=\"lazy\" src=\"\/tech\/files\/2023\/08\/PC_Storage.png\" alt=\"\" width=\"624\" height=\"266\" class=\"size-full wp-image-147286 alignnone\" \/><\/span><\/li>\n<li><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">Check the <a href=\"https:\/\/drive.google.com\/drive\/quota\">amount of data you have on Google Drive<\/a>. <span data-contrast=\"auto\">Be sure that the icon in the upper right corner has the BU logo. <\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"><\/span><\/span><\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"><\/span><img loading=\"lazy\" src=\"\/tech\/files\/2023\/08\/Drive_storage.png\" alt=\"\" width=\"624\" height=\"167\" class=\"size-full wp-image-147285 alignnone\" \/><br \/>\n<\/span><\/li>\n<li><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">Once you have confirmed you have sufficient space to accommodate all of the files, go to the <a href=\"https:\/\/takeout.google.com\/settings\/takeout\">Google Takeout page<\/a>.<span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"> <\/span><\/span>\n<ul>\n<li>On the Google Takeout page, choose<span data-contrast=\"auto\">\u00a0<strong>Deselect all<\/strong>.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"> <\/span><\/li>\n<li>Select <strong>Drive<\/strong> and <strong>Google Photos<\/strong>. For most users, these two options are the most commonly used data categories.<em>Please Note:<\/em> Depending on how you use your Google storage, there may be other categories relevant to you. Please check off additional categories if you have stored data there.<br \/>\n<img loading=\"lazy\" src=\"\/tech\/files\/2023\/08\/Google_takeout-e1692896620805.png\" alt=\"\" width=\"577\" height=\"215\" class=\"alignnone wp-image-147284 size-full\" \/><br \/>\n<img loading=\"lazy\" src=\"\/tech\/files\/2023\/08\/Google_takeout2-e1692896590702.png\" alt=\"\" width=\"545\" height=\"179\" class=\"alignnone wp-image-147295 size-full\" \/><\/li>\n<\/ul>\n<\/li>\n<li>Scroll to the bottom and click <strong>Next Step<\/strong>.<\/li>\n<li>Leave the defaults and click <strong>Create export<\/strong>. <span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"><br \/>\n<img loading=\"lazy\" src=\"\/tech\/files\/2023\/08\/Drive_Export.png\" alt=\"\" width=\"468\" height=\"322\" class=\"size-full wp-image-147290 alignnone\" \/><\/span><\/li>\n<li><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">Google will send an email to your BU Gmail account once the data has been prepared to be exported.<\/span><\/span>Once you have been notified that your data has been prepared, click the included <strong>link in your email<\/strong> to download your zip file(s). <span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ol>\n<p><\/div>\n<\/div>\n\n<p><div class=\"bu_collapsible_container \" aria-live=\"polite\" data-customize-animation=\"false\"><h3 class=\"bu_collapsible\" aria-expanded=\"false\"tabindex=\"0\" role=\"button\">How do I download all my Google Data to my local hard drive on my Mac?<\/h3><div class=\"bu_collapsible_section\" style=\"display: none;\"><br \/>\n<span style=\"color: #ff0000;\"><strong>Please note this is the preferred method for downloading your local data to a hard drive<\/strong><\/span><\/p>\n<p><span data-contrast=\"auto\">Please be sure that your local disk or attached Hard Drive has enough space to accommodate that amount of data you\u2019re downloading.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Begin by checking your local Hard Drive space:<\/span><\/p>\n<ol>\n<li><span data-contrast=\"none\">Select the <strong>Apple menu <\/strong><img loading=\"lazy\" src=\"\/tech\/files\/2023\/08\/Apple-Start.png\" alt=\"\" width=\"16\" height=\"20\" class=\"alignnone wp-image-147289\" \/>\u00a0<\/span><span data-contrast=\"none\">\u202f&gt;\u202f<strong>System Settings<\/strong>, then select the\u00a0 <strong>General<\/strong>\u202f<\/span><span data-contrast=\"none\">\u202f<img loading=\"lazy\" src=\"\/tech\/files\/2023\/08\/Apple_Settings.png\" alt=\"\" width=\"20\" height=\"20\" class=\"alignnone wp-image-147288\" \/> in the sidebar. You may need to scroll down.<\/span><\/li>\n<li>Select <strong>Storage<\/strong> on the right then select <strong>All Volumes<\/strong>.<span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559738&quot;:180,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\"> <\/span><\/li>\n<li>Move the cursor over a color to see the amount of space each category uses. <strong>Light gray space<\/strong> represents free storage space.<span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559738&quot;:180,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\"> <img loading=\"lazy\" src=\"\/tech\/files\/2023\/08\/Apple_Storage.png\" alt=\"\" width=\"526\" height=\"193\" class=\"size-full wp-image-147287 alignnone\" \/><\/span><\/li>\n<li><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">Check the <a href=\"https:\/\/drive.google.com\/drive\/quota\">amount of data you have on Google Drive<\/a>. <span data-contrast=\"auto\">Be sure that the icon in the upper right corner has the BU logo. <\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"><\/span><\/span><\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"><\/span><img loading=\"lazy\" src=\"\/tech\/files\/2023\/08\/Drive_storage.png\" alt=\"\" width=\"624\" height=\"167\" class=\"size-full wp-image-147285 alignnone\" \/><br \/>\n<\/span><\/li>\n<li><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">Once you have confirmed you have sufficient space to accommodate all of the files, go to the <a href=\"https:\/\/takeout.google.com\/settings\/takeout\">Google Takeout page<\/a>.<span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"> <\/span><\/span>\n<ul>\n<li>On the Google Takeout page, choose<span data-contrast=\"auto\">\u00a0<strong>Deselect all<\/strong>.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"> <\/span><\/li>\n<li>Select <strong>Drive<\/strong> and <strong>Google Photos<\/strong>. For most users, these two options are the most commonly used data categories.<em>Please Note:<\/em> Depending on how you use your Google storage, there may be other categories relevant to you. Please check off additional categories if you have stored data there.<br \/>\n<img loading=\"lazy\" src=\"\/tech\/files\/2023\/08\/Google_takeout-e1692896620805.png\" alt=\"\" width=\"577\" height=\"215\" class=\"alignnone wp-image-147284 size-full\" \/><br \/>\n<img loading=\"lazy\" src=\"\/tech\/files\/2023\/08\/Google_takeout2-e1692896590702.png\" alt=\"\" width=\"545\" height=\"179\" class=\"alignnone wp-image-147295 size-full\" \/><\/li>\n<\/ul>\n<\/li>\n<li>Scroll to the bottom and click <strong>Next Step<\/strong>.<\/li>\n<li>Leave the defaults and click <strong>Create export<\/strong>. <span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"><br \/>\n<img loading=\"lazy\" src=\"\/tech\/files\/2023\/08\/Drive_Export.png\" alt=\"\" width=\"468\" height=\"322\" class=\"size-full wp-image-147290 alignnone\" \/><\/span><\/li>\n<li><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">Google will send an email to your BU Gmail account once the data has been prepared to be exported.<\/span><\/span>Once you have been notified that your data has been prepared, click the included <strong>link in your email<\/strong> to download your zip file(s). <span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ol>\n<p><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:1116,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\"> <\/div>\n<\/div>\n<\/span><\/p>\n<div class=\"bu_collapsible_container \" aria-live=\"polite\" data-customize-animation=\"false\"><h3 class=\"bu_collapsible\" aria-expanded=\"false\"tabindex=\"0\" role=\"button\">How do I migrate data from a personal Google Drive to Shared Google Drive?<\/h3><div class=\"bu_collapsible_section\" style=\"display: none;\"><\/p>\n<p>Visit our our step-by-step <a href=\"https:\/\/www.bu.edu\/tech\/support\/storage-options\/google-storage-faqs\/data-migration-drive-to-shared\/\">data migration guide<\/a> for clear instructions on transferring your data from a personal Google Drive to a Google Shared Drive.<br \/>\n<\/div>\n<\/div>\n\n<div class=\"bu_collapsible_container \" aria-live=\"polite\" data-customize-animation=\"false\"><h3 class=\"bu_collapsible\" aria-expanded=\"false\"tabindex=\"0\" role=\"button\">How do I migrate data from a personal Google Drive to BU Network Storage?<\/h3><div class=\"bu_collapsible_section\" style=\"display: none;\"><\/p>\n<p>Visit our our step-by-step <a href=\"https:\/\/www.bu.edu\/tech\/support\/storage-options\/google-storage-faqs\/data-migration-drive-to-network-storage\/\">data migration guide<\/a> for clear instructions on transferring your data from a personal Google Drive to a BU Network Storage.<\/p>\n<p><\/div>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>All BU Google accounts are subject to storage quotas. This page provides information about storage limits, checking your usage, available storage options, and data migration resources FAQs To expand the question answer, click the button. To collapse the answer, click the button&#8230;.<\/p>\n","protected":false},"author":6621,"featured_media":0,"parent":95071,"menu_order":6,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages\/147268"}],"collection":[{"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/users\/6621"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/comments?post=147268"}],"version-history":[{"count":50,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages\/147268\/revisions"}],"predecessor-version":[{"id":163796,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages\/147268\/revisions\/163796"}],"up":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages\/95071"}],"wp:attachment":[{"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/media?parent=147268"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}