{"id":119099,"date":"2019-01-16T19:35:11","date_gmt":"2019-01-17T00:35:11","guid":{"rendered":"http:\/\/www.bu.edu\/tech\/?page_id=119099"},"modified":"2024-09-23T14:46:09","modified_gmt":"2024-09-23T18:46:09","slug":"myprint-scan-to-email-cloud-storage","status":"publish","type":"page","link":"https:\/\/www.bu.edu\/tech\/services\/cccs\/printing\/myprint\/myprint-scan-to-email-cloud-storage\/","title":{"rendered":"MyPrint: Scan to Email\/Cloud Storage"},"content":{"rendered":"<ul>\n<li>Scan to Email\/Cloud Storage is available on any of our MyPrint Multi-Function Devices. You can find the nearest scanning-capable device on the <a href=\"https:\/\/www.bu.edu\/tech\/services\/cccs\/printing\/myprint\/myprint-locations\/\">MyPrint: Locations<\/a> page.<\/li>\n<li>There is no charge for scanning to Email\/Cloud Storage.<\/li>\n<li>Currently only <a href=\"https:\/\/www.bu.edu\/tech\/services\/infrastructure\/storage-backup\/cloud-file-storage\/backup-your-data-with-bu-google-drive\/\">BU Google Drive<\/a>\u00a0and <a href=\"https:\/\/www.bu.edu\/tech\/services\/infrastructure\/storage-backup\/cloud-file-storage\/onedrive\/\">BU OneDrive<\/a> (Faculty\/Staff Only) are available for Scan to Cloud Storage.<\/li>\n<li>MyPrint Scan to Email\/Cloud Storage is <strong>NOT <\/strong><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https:\/\/www.google.com\/url?q=http:\/\/bu.edu\/hipaa&amp;sa=D&amp;source=editors&amp;ust=1727120584299619&amp;usg=AOvVaw2jTdbFh2TUThuxNe7ddD1c\">Approved for HIPAA Data<\/a><\/li>\n<li>The first time you scan to cloud storage, you will be asked to authorize PaperCut to save files to your account. More information can be found in the <a href=\"#authorize\">Authorize PaperCut to Scan to Cloud Storage<\/a> section.<\/li>\n<\/ul>\n<h3>Scan to Email\/Cloud Storage at a MyPrint Device<\/h3>\n<ol>\n<li>Swipe your BU ID or login via the onscreen keyboard<br \/>\n<img loading=\"lazy\" src=\"\/tech\/files\/2024\/01\/myprint-login-screen-636x373.png\" alt=\"Screenshot of the MyPrint Ricoh device login screen\" class=\"size-medium wp-image-149868 aligncenter\" width=\"636\" height=\"373\" srcset=\"https:\/\/www.bu.edu\/tech\/files\/2024\/01\/myprint-login-screen-636x373.png 636w, https:\/\/www.bu.edu\/tech\/files\/2024\/01\/myprint-login-screen-768x450.png 768w, https:\/\/www.bu.edu\/tech\/files\/2024\/01\/myprint-login-screen.png 1024w\" sizes=\"(max-width: 636px) 100vw, 636px\" \/><\/li>\n<li>Tap &#8220;Scan&#8221;<br \/>\n<img loading=\"lazy\" src=\"\/tech\/files\/2024\/01\/myprint-function-screen-scan-636x373.png\" alt=\"Screenshot of the MyPrint Ricoh function screen after logging in. The Scan button on the right side is highlighted.\" class=\"size-medium wp-image-149869 aligncenter\" width=\"636\" height=\"373\" srcset=\"https:\/\/www.bu.edu\/tech\/files\/2024\/01\/myprint-function-screen-scan-636x373.png 636w, https:\/\/www.bu.edu\/tech\/files\/2024\/01\/myprint-function-screen-scan-768x450.png 768w, https:\/\/www.bu.edu\/tech\/files\/2024\/01\/myprint-function-screen-scan.png 1024w\" sizes=\"(max-width: 636px) 100vw, 636px\" \/><\/li>\n<li>Select &#8220;Scan to My Email&#8221;, &#8220;BU Google Drive&#8221; or &#8220;BU OneDrive&#8221; depending on where you want the file sent.<br \/>\n<strong>Note:<\/strong> &#8220;BU OneDrive&#8221; will only appear to Faculty and Staff.<br \/>\n<img loading=\"lazy\" src=\"\/tech\/files\/2024\/01\/myprint-scan-destination-select-636x373.png\" alt=\"Screenshot of the MyPrint Ricoh Scan UI showing the available destinations for a scan.\" class=\"size-medium wp-image-149870 aligncenter\" width=\"636\" height=\"373\" srcset=\"https:\/\/www.bu.edu\/tech\/files\/2024\/01\/myprint-scan-destination-select-636x373.png 636w, https:\/\/www.bu.edu\/tech\/files\/2024\/01\/myprint-scan-destination-select-768x450.png 768w, https:\/\/www.bu.edu\/tech\/files\/2024\/01\/myprint-scan-destination-select.png 1024w\" sizes=\"(max-width: 636px) 100vw, 636px\" \/><\/li>\n<li>Adjust the scanned file name and any settings, then tap &#8220;Start Scanning&#8221; when ready.\n<ul>\n<li><strong>Tip:<\/strong> Scanning multiple documents? Tap &#8220;Prompt for more pages&#8221; before starting your scan. You&#8217;ll then have the option to start a new scan as soon as the previous one is finished.<\/li>\n<li><strong>Note:<\/strong> By default, the device will scan scan both sides of your document through the document feeder at the top. To scan using the glass, tap &#8220;Settings&#8221; and change to &#8220;1-Sided.&#8221;<\/li>\n<\/ul>\n<p><img loading=\"lazy\" src=\"\/tech\/files\/2024\/01\/myprint-scan-configuration-636x373.png\" alt=\"Screenshot of the MyPrint Ricoh scan UI, showing filename, settings, and start scan button.\" class=\"size-medium wp-image-149871 aligncenter\" width=\"636\" height=\"373\" srcset=\"https:\/\/www.bu.edu\/tech\/files\/2024\/01\/myprint-scan-configuration-636x373.png 636w, https:\/\/www.bu.edu\/tech\/files\/2024\/01\/myprint-scan-configuration-768x450.png 768w, https:\/\/www.bu.edu\/tech\/files\/2024\/01\/myprint-scan-configuration.png 1024w\" sizes=\"(max-width: 636px) 100vw, 636px\" \/><br \/>\n<img loading=\"lazy\" src=\"\/tech\/files\/2024\/01\/myprint-scan-options-636x373.png\" alt=\"Screenshot of the MyPrint Ricoh Scan options UI\" class=\"size-medium wp-image-149872 aligncenter\" width=\"636\" height=\"373\" srcset=\"https:\/\/www.bu.edu\/tech\/files\/2024\/01\/myprint-scan-options-636x373.png 636w, https:\/\/www.bu.edu\/tech\/files\/2024\/01\/myprint-scan-options-768x450.png 768w, https:\/\/www.bu.edu\/tech\/files\/2024\/01\/myprint-scan-options.png 1024w\" sizes=\"(max-width: 636px) 100vw, 636px\" \/><\/li>\n<\/ol>\n<p>PaperCut will return to the function selection screen automatically once the scan has finished processing. If you selected &#8220;Prompt for more pages,&#8221; you&#8217;ll be asked if you wish add additional pages or start a new scan before PaperCut returns to the function selection screen.<\/p>\n<p><a name=\"authorize\"><\/a><\/p>\n<h3>Authorize PaperCut to Scan to Cloud Storage<\/h3>\n<p>The first time you send a scan to &#8220;BU Google Drive&#8221; or BU OneDrive,&#8221; you will receive an email from &#8220;scans@papercut.com&#8221; at your BU email address.<\/p>\n<div class=\"bu_collapsible_container \" aria-live=\"polite\" data-customize-animation=\"false\"><h4 class=\"bu_collapsible\" aria-expanded=\"false\"tabindex=\"0\" role=\"button\">Authorize Scanning to BU OneDrive<\/h4><div class=\"bu_collapsible_section\" style=\"display: none;\"><\/p>\n<p>When Scanning to BU OneDrive, the email will have the subject : &#8220;Authorize Scans for PaperCut MF to save to your OneDrive.&#8221; The email will look like the message below:<br style=\"clear: both;\" \/><img loading=\"lazy\" src=\"\/tech\/files\/2019\/01\/Scan.to_.Email_.OneDrive.Allow_.00-636x395.png\" alt=\"\" class=\"size-medium wp-image-119126 aligncenter\" width=\"636\" height=\"395\" srcset=\"https:\/\/www.bu.edu\/tech\/files\/2019\/01\/Scan.to_.Email_.OneDrive.Allow_.00-636x395.png 636w, https:\/\/www.bu.edu\/tech\/files\/2019\/01\/Scan.to_.Email_.OneDrive.Allow_.00-768x477.png 768w, https:\/\/www.bu.edu\/tech\/files\/2019\/01\/Scan.to_.Email_.OneDrive.Allow_.00-1024x636.png 1024w, https:\/\/www.bu.edu\/tech\/files\/2019\/01\/Scan.to_.Email_.OneDrive.Allow_.00.png 1039w\" sizes=\"(max-width: 636px) 100vw, 636px\" \/><\/p>\n<ol>\n<li>Click on the &#8220;Login to OneDrive&#8221; button<\/li>\n<li>Enter your BU email address then click &#8220;Next&#8221;<img loading=\"lazy\" src=\"\/tech\/files\/2019\/01\/Scan.to_.Email_.OneDrive.Allow_.01.png\" alt=\"\" class=\"size-full wp-image-119129 aligncenter\" width=\"453\" height=\"351\" \/><\/li>\n<li>Enter your BU email and password<img loading=\"lazy\" src=\"\/tech\/files\/2019\/01\/scan_to_email_OneDrive_Login.png\" alt=\"\" class=\"size-full wp-image-119170 aligncenter\" width=\"390\" height=\"351\" \/><\/li>\n<li>Click &#8220;Accept&#8221;<img loading=\"lazy\" src=\"\/tech\/files\/2019\/01\/Scan.to_.Email_.OneDrive.Allow_.03-1.png\" alt=\"\" class=\"size-full wp-image-119143 aligncenter\" width=\"451\" height=\"527\" \/><\/li>\n<li>You are all set. Your files can be found under the folder, &#8220;Scans for PaperCut MF,&#8221; which can be found under the &#8220;Apps&#8221; folder.<\/li>\n<\/ol>\n<p><img loading=\"lazy\" src=\"\/tech\/files\/2019\/01\/Scan.to_.Email_.OneDrive.Allow_.05.png\" alt=\"\" class=\"size-full wp-image-119146 aligncenter\" width=\"174\" height=\"134\" \/><\/p>\n<p><img loading=\"lazy\" src=\"\/tech\/files\/2019\/01\/Scan.to_.Email_.OneDrive.Allow_.06.png\" alt=\"\" class=\"size-full wp-image-119147 aligncenter\" width=\"272\" height=\"129\" \/><\/p>\n<p><img loading=\"lazy\" src=\"\/tech\/files\/2019\/01\/Scan.to_.Email_.OneDrive.Allow_.07.png\" alt=\"\" class=\"size-full wp-image-119148 aligncenter\" width=\"388\" height=\"142\" \/><\/p>\n<p><\/div>\n<\/div>\n\n<div class=\"bu_collapsible_container  bu_collapsible_open\" aria-live=\"polite\" data-customize-animation=\"false\"><h4 class=\"bu_collapsible\" aria-expanded=\"false\"tabindex=\"0\" role=\"button\">Authorize Scanning to BU Google Drive<\/h4><div class=\"bu_collapsible_section\" ><\/p>\n<p>When Scanning to BU Google Drive, the email will have the subject : &#8220;Authorize Scans for PaperCut MF to save to your Google Drive.&#8221; The email will look like the message below:<br style=\"clear: both;\" \/><img loading=\"lazy\" src=\"\/tech\/files\/2019\/01\/Scan.to_.Email_.GoogleDrive.Allow_.00-636x371.png\" alt=\"\" class=\"size-medium wp-image-119127 aligncenter\" width=\"636\" height=\"371\" srcset=\"https:\/\/www.bu.edu\/tech\/files\/2019\/01\/Scan.to_.Email_.GoogleDrive.Allow_.00-636x371.png 636w, https:\/\/www.bu.edu\/tech\/files\/2019\/01\/Scan.to_.Email_.GoogleDrive.Allow_.00-768x448.png 768w, https:\/\/www.bu.edu\/tech\/files\/2019\/01\/Scan.to_.Email_.GoogleDrive.Allow_.00-1024x598.png 1024w, https:\/\/www.bu.edu\/tech\/files\/2019\/01\/Scan.to_.Email_.GoogleDrive.Allow_.00.png 1095w\" sizes=\"(max-width: 636px) 100vw, 636px\" \/><\/p>\n<ol>\n<li>Click on the &#8220;Login to Google Drive&#8221;\u00a0 button.<\/li>\n<li>Enter your BU email address then click &#8220;Next&#8221;<img loading=\"lazy\" src=\"\/tech\/files\/2019\/01\/Scan.to_.Email_.GoogleDrive.Allow_.01.png\" alt=\"\" class=\"wp-image-119128 aligncenter\" width=\"307\" height=\"344\" \/><\/li>\n<li>You will be redirected to a BU Login page. Enter your BU username and password.<img loading=\"lazy\" src=\"\/tech\/files\/2019\/01\/Scan.to_.Email_.GoogleDrive.Allow_.02.png\" alt=\"\" class=\"size-full wp-image-119130 aligncenter\" width=\"518\" height=\"318\" \/><\/li>\n<li>Click &#8220;Allow&#8221;<img loading=\"lazy\" src=\"\/tech\/files\/2019\/01\/Scan.to_.Email_.GoogleDrive.Allow_.03-418x636.png\" alt=\"\" class=\"size-medium wp-image-119140 aligncenter\" width=\"418\" height=\"636\" srcset=\"https:\/\/www.bu.edu\/tech\/files\/2019\/01\/Scan.to_.Email_.GoogleDrive.Allow_.03-418x636.png 418w, https:\/\/www.bu.edu\/tech\/files\/2019\/01\/Scan.to_.Email_.GoogleDrive.Allow_.03.png 467w\" sizes=\"(max-width: 418px) 100vw, 418px\" \/><\/li>\n<li>You are all set. Your files can be found under the folder, &#8220;Scans for PaperCut MF,&#8221; found at the top level of your Google Drive.<\/li>\n<\/ol>\n<p><img loading=\"lazy\" src=\"\/tech\/files\/2019\/01\/Scan.to_.Email_.GoogleDrive.Allow_.04-636x162.png\" alt=\"\" class=\"wp-image-119139 aligncenter\" width=\"413\" height=\"105\" srcset=\"https:\/\/www.bu.edu\/tech\/files\/2019\/01\/Scan.to_.Email_.GoogleDrive.Allow_.04-636x162.png 636w, https:\/\/www.bu.edu\/tech\/files\/2019\/01\/Scan.to_.Email_.GoogleDrive.Allow_.04-768x196.png 768w, https:\/\/www.bu.edu\/tech\/files\/2019\/01\/Scan.to_.Email_.GoogleDrive.Allow_.04-1024x261.png 1024w, https:\/\/www.bu.edu\/tech\/files\/2019\/01\/Scan.to_.Email_.GoogleDrive.Allow_.04.png 1878w\" sizes=\"(max-width: 413px) 100vw, 413px\" \/><\/p>\n<p><img loading=\"lazy\" src=\"\/tech\/files\/2019\/01\/Scan.to_.Email_.GoogleDrive.Allow_.05.png\" alt=\"\" class=\"size-full wp-image-119144 aligncenter\" width=\"204\" height=\"60\" \/><\/p>\n<p><img loading=\"lazy\" src=\"\/tech\/files\/2019\/01\/Scan.to_.Email_.GoogleDrive.Allow_.06.png\" alt=\"\" class=\"wp-image-119145 aligncenter\" width=\"323\" height=\"122\" \/><\/p>\n<p><\/div>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>Scan to Email\/Cloud Storage is available on any of our MyPrint Multi-Function Devices. You can find the nearest scanning-capable device on the MyPrint: Locations page. There is no charge for scanning to Email\/Cloud Storage. Currently only BU Google Drive\u00a0and BU OneDrive (Faculty\/Staff Only) are available for Scan to Cloud Storage. MyPrint Scan to Email\/Cloud Storage&#8230;<\/p>\n","protected":false},"author":3455,"featured_media":0,"parent":6835,"menu_order":6,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages\/119099"}],"collection":[{"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/users\/3455"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/comments?post=119099"}],"version-history":[{"count":20,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages\/119099\/revisions"}],"predecessor-version":[{"id":154412,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages\/119099\/revisions\/154412"}],"up":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/pages\/6835"}],"wp:attachment":[{"href":"https:\/\/www.bu.edu\/tech\/wp-json\/wp\/v2\/media?parent=119099"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}