All student employees must complete an electronic Form I-9 through Boston University to work on-campus and it is vital that these forms be filled out accurately and in a timely manner. This form is required by the United States Citizenship and Immigration Services (USCIS), a division of the Department of Homeland Security.<\/p>\n
Supervisors may not allow a student to work beyond 3 days if the student has not completed a Form I-9. <\/strong>Failure to complete a Form I-9 within this timeframe will result in delayed payment for the student employee. This is a violation of the Fair Labor Standards Act (FLSA) and can result in prosecution<\/a>.<\/p>\n The hiring department is responsible for ensuring that any new<\/span> student employee (never having worked or been paid by Boston University) completes Section 1 of the electronic Form I-9 prior to or on the first day of employment. If a student has previously completed a Form I-9 at Boston University as a student employee, they do not need to complete a new one<\/strong>.<\/p>\n Section 2 of the electronic Form I-9 must be completed by and in the physical presence of an authorized BU staff member. The student must be present when identification is reviewed during Section 2 of the Form I-9.<\/strong><\/p>\n Step-by-step instructions<\/a> or a video guide<\/a> for completing Section 2<\/strong><\/p>\n For domestic students<\/strong>:<\/p>\n For international students<\/strong>:<\/p>\n Documents presented to the authorized BU staff member to complete Section 2 of the Form I-9 must be original and unexpired student identification. Copies of identifications are not accepted as a requirement of the USCIS. A list of acceptable documents are available here<\/a>. Once viewed, documents should be returned to the student.\u00a0 The university does not<\/strong> maintain copies.<\/p>\n Usage of the electronic form I-9 is covered under your university data security agreement and federal perjury laws. Misuse of the electronic form I-9 is subject to University and Federal penalties.<\/strong><\/p>\n Off-site I-9s are only used under extraordinary circumstances when a student employee is not on campus<\/strong>. If the student will be on campus before or by their start date, they should complete the I-9 in person with a university staff member. Departments cannot remotely complete I-9s via video conferencing like Zoom or Teams.<\/span><\/p>\n To request an exception for your remote student employee, complete this <\/span>form<\/span><\/a>.<\/span><\/p>\n Student Employment will evaluate the submission to determine the student\u2019s eligibility. The requestor will receive notification of the request outcome.<\/span><\/p>\n An off-site I-9 requires a live meeting between an Authorized Representative and the student employee. The meeting cannot be completed via video conference. The Authorized Representative can be anyone willing to verify the documents brought to them, complete a certification form and sign a legal government document for employment purposes.<\/span><\/p>\n Given the sensitive nature of the information, the student must submit the required documents to Student Employment via <\/span>secure email<\/span><\/a>. If hyperlink does not work, the full link is: <\/span>https:\/\/securecontact.me\/seo@bu.edu<\/span><\/a>.<\/span><\/p>\n <\/div>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":" All student employees must complete an electronic Form I-9 through Boston University to work on-campus and it is vital that these forms be filled out accurately and in a timely manner. This form is required by the United States Citizenship and Immigration Services (USCIS), a division of the Department of Homeland Security. Supervisors may not […]<\/p>\n","protected":false},"author":1183,"featured_media":0,"parent":259,"menu_order":10,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/www.bu.edu\/seo\/wp-json\/wp\/v2\/pages\/316"}],"collection":[{"href":"https:\/\/www.bu.edu\/seo\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bu.edu\/seo\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/seo\/wp-json\/wp\/v2\/users\/1183"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/seo\/wp-json\/wp\/v2\/comments?post=316"}],"version-history":[{"count":19,"href":"https:\/\/www.bu.edu\/seo\/wp-json\/wp\/v2\/pages\/316\/revisions"}],"predecessor-version":[{"id":2169,"href":"https:\/\/www.bu.edu\/seo\/wp-json\/wp\/v2\/pages\/316\/revisions\/2169"}],"up":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/seo\/wp-json\/wp\/v2\/pages\/259"}],"wp:attachment":[{"href":"https:\/\/www.bu.edu\/seo\/wp-json\/wp\/v2\/media?parent=316"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}\n
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Guidance for Completing an off-site I-9<\/h5>
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