Earned Sick Time Procedures

Effective July 1, 2015, Massachusetts law requires that certain student employees be paid earned sick time for the hours they work.

Departmentally paid student employees (both graduate and undergraduate) who are not enrolled at least half time for the current semester are eligible to accrue and use sick time. This will most often happen during the summer months when student employees are not required to be enrolled in order to work at Boston University.

Sick Time Information

  • Sick time for student employees is accrued on a Fiscal Year basis (July 1 through June 30).
  • Students accrue one (1) hour of earned sick time for every 30 hours (cumulative, not weekly) worked at Boston University and can earn up to 40 hours per year.
  • There is a 90 day waiting period from initial date of hire as an employee at Boston University before a student becomes eligible for paid sick pay.
  • Students may, at any time, request payment of accrued sick time from any department currently employing them. Accrued sick time may be used by students even during periods of non-accrual, i.e. the academic year.
  • During the academic year international students who choose to use accrued sick time must not exceed 20 hours total for the work week, in combination of sick hours and regular hours to pay.
  • Unused sick time can be carried over from one year to the next; however, no more than 40 hours of sick time may be paid out to an employee in any given year.
  • A weekly report is available to Payroll Coordinators (PC), through Thin Client on the the Business Link to identify sick time available to individual student employees. You may also contact Student Payroll directly with the student’s UID to determine if a student employee is eligible to use sick time. See Gaining Access to the Student Earned Sick Time Report and Viewing the Student Earned Sick Time Report.