As you are deciding where and when to hold your event on campus, there are a number of broad questions that you might be curious about. Below are some considerations to help you handle the initial planning.<\/p>\n
Room Usage Fees<\/a> Room usage fees for the E&C locations listed below are now available. These fees are in effect for fiscal year indicated and only applicable to internal departments and groups. Updated fees will be posted as they are available.<\/p>\n Room Usage Fees FY26<\/a> \u00a0Room Usage Fees FY27<\/a><\/p>\n E&C Locations<\/strong><\/p>\n Requests for dates more than one year out<\/strong> will not be entertained; wait and make your request in 25Live up to 365 prior to the event date.<\/p>\n Log in to 25Live<\/a><\/p>\n Special notes about requesting space:<\/strong><\/p>\n A substitute class schedule day (“subday”) occurs once in the fall and twice in the spring semester. On a subday, the academic class schedule for a Monday will occur on a different day due to a Monday holiday. In the fall, the holiday is Columbus Day, and in the spring, the holidays are Presidents\u2019 Day and Patriots\u2019 Day. All of the classes and events booked on the holiday will shift to the subday for the week, and the classes scheduled for the day being replaced by the subday are cancelled. If an event is booked on the day being replaced by the subday, the event will actually happen on the holiday instead. Subday scheduling only applies to OUR classrooms. For an event to happen on the subday, it should be booked as normal on the holiday; the event will then shift automatically and occur on the subday. For an event to happen on the holiday, it needs to be booked on the day being replaced by the subday; the event will then actually happen on the holiday.<\/p>\n <\/div>\n<\/div>\n\n All catering for any event hosted by a department must be provided by Catering on the Charles<\/a> (Aramark) on the Charles River Campus (including 43 Hawes Street in Brookline) and by Catering at Fenway Campus by Sodexo<\/a> on the Fenway Campus. Outside caterers cannot provide catering in any event location on either the Charles River or Fenway campuses.\u00a0 (Catering information for student organizations<\/a> is also available.) Payment: ISR for Dining Services – Charles River Campus.<\/em><\/p>\n A liquor license is required when an event will serve any type of alcohol in a facility that does not have a liquor license already. Facilities with a liquor license are the Dahod Family Alumni Center at the Castle, George Sherman Union, One Silber Way, and Agganis Arena. When a client requests alcohol for their event, Catering on the Charles or Sodexo will work to secure a liquor license for the event; thus, the client does not need to complete an application as they would for other licenses. The fee for the liquor license will be added to the client\u2019s catering bill.<\/p>\n Food and beverages are not allowed in any academic classroom (defined as a room owned by the Office of the University Registrar for which the primary and intended use is for the teaching of academic classes.)<\/p>\n Equipment pricing<\/a> is available online. Two-week notice is required for all weekend events so they can confirm availability. For a quote, please contact Learning & Event Technology Services (LETS) by completing the BU-groups-only Request Meeting & Event Support form<\/a>, or emailing letshelp@bu.edu<\/a>, or calling 617-353-3227. Requisitions for services are required and must be submitted at least 4 business days before the date of requested services; full service policies<\/a> can be found online. Payment: ISR for IS&T \u2013 LETS Meeting & Event Support \u2013 AV\/IT (CRC\/Fenway)<\/em>.<\/p>\n Custodial services are necessary and there will be associated charges for room set-up and cleaning. Please refer to the “Next Steps” document provided with your 25Live confirmation email to learn more specifics about the location you booked. Payment: FSR\/Work Order.<\/p>\n Furniture and equipment must remain in the building it is assigned to\/purchased for in order to service events in that building at all times and to prevent damage or loss.<\/p>\n For parking needs, contact Parking & Transportation Services at parking@bu.edu<\/a> or 617-353-2160. View parking lots and locations<\/a> online. \u00a0Payment: ISR to Parking Services<\/em>.<\/p>\n To arrange for police details or any other police-related services, please contact Boston University Police at budetail@bu.edu<\/a> or 617-353-9533. \u00a0Payment: ISR to BU Police Dept<\/em>.<\/p>\n Events & Conferences is part of the campus-wide commitment to meet the ambitious goals of the BU Climate Action Plan<\/a> and Zero Waste Plan<\/a>. Think about what you can do to reduce the environmental footprint of your event with these ideas from Events & Conferences<\/a>, Catering on the Charles<\/a>, and BU Sustainability<\/a>.<\/p>\n Boston University endorses an inclusive approach to disability accessibility with the goal of having all members of the community share in creating access to facilities, programs, services, and activities. Review these event accessibility guidelines<\/a> to employ best practices for group and individual accessibility needs in advance of your event. For more information, please contact Disability & Access Services at access@bu.edu<\/a> or 617-353-3658.<\/p>\n All event guests can access the wireless network by individually registering their device on the BU Guest network. Guests will not have access to University-specific resources but will have full access to the Internet. Details on accessing the BU Guest network<\/a> can be found online. For questions or support, contact the IT Help Center at ithelp@bu.edu<\/a> or 617-353-HELP (4357).<\/p>\n Review our Resources & Rentals page to learn more about both campus service providers and equipment rental vendors.<\/p>\n Boston University is committed to maintaining a safe environment for all members of the University community and guests. Minor children visiting University facilities or participating in University sponsored programs and activities require particular vigilance in order to protect their safety and well-being. This Protection of Minors Policy and accompanying Procedures will guide the conduct of University students, faculty, staff, and volunteers, as well as external individuals and organizations, who operate programs using University facilities that involve interaction with minors.\u00a0 The full policy<\/a> can be found on the BU Policies website.<\/p>\n <\/p>\n <\/p>\n","protected":false},"excerpt":{"rendered":" As you are deciding where and when to hold your event on campus, there are a number of broad questions that you might be curious about. Below are some considerations to help you handle the initial planning. 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\nBooking Periods & Future Requests<\/a>
\nCatering<\/a>
\nLETS<\/a>
\nCustodial Services<\/a>
\nFurniture & Equipment Inventories<\/a>
\nParking<\/a>
\nPolice<\/a>
\nSustainability<\/a>
\nAccessibility<\/a>
\nWiFi<\/a>
\nResources & Rentals<\/a>
\nProtection of Minors<\/a><\/p>\nRoom Usage Fees<\/h3>\n
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Booking Periods & Future Requests<\/h3>\n
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Substitute Class Day Scheduling<\/h4>
Catering<\/h3>\n
Food & Beverages in Classrooms<\/h4>\n
LETS<\/h3>\n
Custodial Services<\/h3>\n
Furniture & Equipment Inventories<\/h3>\n
\n
Parking<\/h3>\n
Police<\/h3>\n
Sustainability<\/h3>\n
Accessibility<\/h3>\n
WiFi<\/h3>\n
Resources & Rentals<\/h3>\n
Protection of Minors<\/h3>\n