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While Sponsored Programs helps with submission and management of grants from federal sponsors and nonprofits, researchers may also pursue funding opportunities working with industry partners. Industry-specific agreements are not handled by Sponsored Programs but are instead negotiated and executed by the Corporate Research & Contracting<\/a> team or learn more about industry-sponsored research at BU<\/a>.<\/p>\n
Package for Submission to Sponsored Programs<\/h2>\n
The proposal package should include the following for all proposals:<\/p>\n
5 Business Days Before Sponsor Deadline<\/h3>\n
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- A completed Boston University Proposal Summary form<\/a> signed by the investigator and appropriate administrators at the department, center, and college levels.<\/li>\n
- A copy of the sponsor\u2019s proposal guidelines or program solicitation number.<\/li>\n
- Sponsor forms\/application package with all administrative information completed, biosketches (if applicable), all subaward documents (if applicable), facility\/equipment pages (if applicable), project summary, and draft technical narrative.<\/li>\n
- The final budget and budget justification in the format required by the sponsor.\n
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- Note: in certain circumstances, Sponsored Programs may ask for supporting budget documentation, if the sponsor\u2019s format is not consistent with institutional practice.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
3 Business Days Before Sponsor Deadline<\/h3>\n
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- Final Technical Components: i.e. Final Narrative, Abstract, Bibliography, Specific Aims, Milestones, etc.<\/li>\n<\/ul>\n\t\n\t\t
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Proposal Package Considerations<\/h2>\n
Consultants<\/h3>\n
Letter(s) of Support and Biosketch\/CV. If sponsor has specific requirements for consultants, required documents should be included.<\/p>\n
Cost Sharing<\/h3>\n
Cost sharing is a financial commitment by the University toward the total cost of a project from a source other than the granting organization. Types of cost sharing may include:<\/span><\/p>\n
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- Mandatory Cost Sharing<\/li>\n
- Voluntary Committed Cost Sharing<\/li>\n
- Voluntary Uncommitted Cost Sharing<\/li>\n
- In-Kind\/Matching<\/li>\n<\/ul>\n
As of September 1, 2016, all cost share budget worksheets have been condensed to one Excel file. In addition, all cost share requests are now part of the Proposal Summary Form (PSF)<\/a>. If you have any additional questions or suggestions, please do not hesitate to contact your Sponsored Programs Pre-Award Officer or ospera@bu.edu<\/a><\/p>\n
As of February 16, 2026, CRC proposals that include cost share requests or F&A approval must be submitted to the Associate Vice President of Sponsored Programs. Please forward the relevant material to Diane Baldwin<\/a> at least seven (7) business days prior to the sponsor deadline.<\/p>\n\t
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![\"Speaker](\"\/research\/files\/2023\/02\/Training.jpg\")
<\/p>\nTraining<\/h4>\n
Learn more about cost share at BU with training materials and resources<\/a>.<\/div>\n
![\"researchers](\"\/research\/files\/2023\/02\/FAQ.jpg\")
<\/p>\nFAQs<\/h4>\n
Your questions about cost sharing are answered in our FAQs<\/a>.<\/div>\n
<\/h3>\n
A Waiver\/Reduction Approvals<\/h3>\n
If the proposal requests an F&A rate lower than the sponsor\u2019s published rate. See guidelines<\/a><\/p>\n
Note: A sponsor\u2019s published rate can be, for example, posted on a website or included in an email from an appropriate institutional officer.<\/p>\n
Investigators with Joint VA-BU Medical Campus Appointment<\/h3>\n
Memorandum of Understanding.<\/p>\n
Principal Investigator Status Request<\/h3>\n
Approved requests for Principal Investigator (PI) or Co-Principal Investigator (Co-PI).<\/p>\n
Subawards<\/h3>\n
Complete documentation for all proposed subcontracts as required by the sponsor guidelines. At a minimum this includes a letter of intent signed by an institutional official, scope of work, budget\/budget justification, the subcontractor\u2019s most recent negotiated rate agreement (if applicable), Biosketch\/CVs for key personnel (if applicable), information on the status of IRB and IACUC approvals (if applicable).<\/p>\n
Financial Conflicts of Interest<\/h3>\n
Disclose all potential financial conflicts of interest<\/a>.<\/p>\n
Submission<\/h2>\n
Electronic Submission<\/h3>\n
When a sponsor requires electronic submission by an Authorized Organizational Representative of the university, the proposal will be submitted by the Sponsored Programs Pre-Award Officer.<\/p>\n
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- For electronic submissions, the Pre-Award Officer will complete a final check prior to submission to confirm that the proposal is complete, passes sponsor system requirements for successful transmission, and is as the investigator wants it to be.<\/li>\n
- After submission, the Pre-Award Officer will verify that any proposal submitted electronically has been successfully received by the sponsor in time to meet the sponsor\u2019s deadline.<\/li>\n
- Many sponsors require that investigators register and obtain a system account.\n
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- The NIH registration process must be coordinated through a central SP representative<\/span> who is authorized to request registration credentials. Since affiliations are typically institution-specific, faculty are reminded that\u2014even if registered via one institution\u2014an additional institutional affiliation or change of institution requires a new registration.<\/span><\/li>\n
- For all other federal agencies, investigators and research personnel can create their own account. Please reach out to <\/span>rosamail@bu.edu<\/a> if you need assistance or have questions.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\nRegister with ERA Commons<\/a>\n
Paper Submission<\/h3>\n
When a sponsor requires hard copy submission, the proposal will be returned to the PI or department administrator for submission. In the case of paper submissions, a copy of the proposal as submitted to the sponsor will be requested and checked by the Pre-Award Officer for consistency with the proposal as approved by Sponsored Programs before it is filed in Sponsored Programs records.<\/p>\n
Key Contacts<\/h2>\n\n\t
- For all other federal agencies, investigators and research personnel can create their own account. Please reach out to <\/span>rosamail@bu.edu<\/a> if you need assistance or have questions.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\nRegister with ERA Commons<\/a>\n
- The NIH registration process must be coordinated through a central SP representative<\/span> who is authorized to request registration credentials. Since affiliations are typically institution-specific, faculty are reminded that\u2014even if registered via one institution\u2014an additional institutional affiliation or change of institution requires a new registration.<\/span><\/li>\n
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- Final Technical Components: i.e. Final Narrative, Abstract, Bibliography, Specific Aims, Milestones, etc.<\/li>\n<\/ul>\n\t
- A completed Boston University Proposal Summary form<\/a> signed by the investigator and appropriate administrators at the department, center, and college levels.<\/li>\n