New staff with event management responsibilities starting in Office of Research reporting areas should be given access to the following tools and platforms. If you have questions, reach out to research@bu.edu<\/a>.<\/p>\n To plan a successful event, it\u2019s important to understand the goal of the event, consider all stakeholders and vendors, and make sure to be organized.<\/p>\n Pro tip: You can reach out to Events & Conferences or the proprietary space owner to schedule a tour of a venue and discuss your options.<\/p>\n This is BU\u2019s room scheduling system. Visit the pages below for access, trainings, and to begin requesting space for your events. Note that some proprietary spaces do not use 25Live to reserve rooms.<\/p>\n Many locations on-campus have their own scheduling processes and\/or a person dedicated to managing the schedule of their space. More details here<\/a>.<\/span><\/p>\n Facilities Management is responsible for the set-up of your event space (tables, chairs, etc.) as well as other related services.<\/p>\n Facilities requests are submitted on the CAMMS Platform. To gain access, login to the website and follow the prompts. When submitting setup request, make sure to attach an event diagram so Facilities knows where to place everything.<\/p>\n For questions about specific venue space, click here<\/a> to locate the appropriate area manager.<\/p>\n Website: https:\/\/facilities.bu.edu\/camms<\/a><\/p>\n Email: ithelp@bu.edu<\/a><\/p>\n Catering on the Charles provides all catered food, beverages and related services (such as table skirting) on the Charles River Campus. Events with alcohol MUST be ordered at least 1 month prior to the event. Outside food is not encouraged at BU events. Please contact Catering to discuss one-off situations.<\/p>\n Website: https:\/\/www.bu.edu\/catering\/menus\/<\/a><\/p>\n Phone: 617-353-2957<\/p>\n Email: catering@bu.edu<\/a><\/p>\n Learning & Event Technology Services (LETS) offers professional audio\/visual presentation, computer display, sound reinforcement, audio recording, and Zoom rental services for the Boston University community. Request services 5 business days prior to an event.<\/p>\n Website: https:\/\/www.bu.edu\/tech\/request-meeting-event-support\/<\/a><\/p>\n Phone: 617-353-3227<\/p>\n Email: letshelp@bu.edu<\/a><\/p>\n EdMedia is your go-to for all needs related to BUMC centrally scheduled classroom and event space reservations and in-room instructional support.<\/p>\n Website: https:\/\/www.bumc.bu.edu\/bumc-emc\/<\/a><\/p>\n Email: edtech@bu.edu<\/a><\/p>\n Police details are available for events with security concerns and\/or that are experiencing potential threats. For more information or to see if a police detail is required for your particular event, please email the BU Police Department at budetail@bu.edu<\/a>.<\/p>\n Website: https:\/\/www.bu.edu\/police\/services\/police-details-special-events\/<\/a><\/p>\n Phone: 617-353-9533<\/p>\n Email: budetail@bu.edu<\/a><\/p>\n For parking needs, contact Parking & Transportation Services. Guest Passes are for the use of guests and visitors only and cannot be used by Boston University students, faculty, or staff. Guest Passes may not be re-sold by departments or individuals.<\/p>\n Website: https:\/\/www.bu.edu\/parking\/lots-locations\/<\/a><\/p>\n Phone: 617-353-2160<\/p>\n Email: parking@bu.edu<\/a><\/p>\n Many campus venues are equipped with the items needed for your event. If additional equipment is required, you can contact approved vendors including:<\/p>\n For rental items in excess of $1,000, please contact BU Sourcing & Procurement<\/a><\/p>\n BU Sourcing & Procurement offers advice when working with third-parties for offsite events or hotel room blocks, please visit Sourcing<\/a> for more information.<\/p>\n Recommended Hotels:<\/p>\n Zoom provides a robust platform for online collaboration and meetings, pairing full video and audio conferencing capabilities with content sharing and cloud recording. It is especially popular for meetings with people external to the university and BU events.<\/p>\n Contact IS&T if you are looking to adjust an employee or department zoom account, interested in renting an a Zoom Meeting or Webinar account, or would like guidance on upgrading your meeting space with Zoom Rooms.<\/p>\n New Employee Access Checklist (For Event Roles) New staff with event management responsibilities starting in Office of Research reporting areas should be given access to the following tools and platforms. If you have questions, reach out to research@bu.edu. 25Live CAMMS BU Works Procurement Tools Getting Started To plan a successful event, it\u2019s important to understand […]<\/p>\n","protected":false},"author":13717,"featured_media":0,"parent":11824,"menu_order":6,"comment_status":"closed","ping_status":"closed","template":"page-templates\/chapter-navigation.php","meta":[],"_links":{"self":[{"href":"https:\/\/www.bu.edu\/research\/wp-json\/wp\/v2\/pages\/14003"}],"collection":[{"href":"https:\/\/www.bu.edu\/research\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bu.edu\/research\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/research\/wp-json\/wp\/v2\/users\/13717"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/research\/wp-json\/wp\/v2\/comments?post=14003"}],"version-history":[{"count":50,"href":"https:\/\/www.bu.edu\/research\/wp-json\/wp\/v2\/pages\/14003\/revisions"}],"predecessor-version":[{"id":61823,"href":"https:\/\/www.bu.edu\/research\/wp-json\/wp\/v2\/pages\/14003\/revisions\/61823"}],"up":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/research\/wp-json\/wp\/v2\/pages\/11824"}],"wp:attachment":[{"href":"https:\/\/www.bu.edu\/research\/wp-json\/wp\/v2\/media?parent=14003"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}\n
\nGetting Started<\/h2>\n
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\nReserve Event Space<\/h2>\n
25Live Platform<\/h3>\n
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Proprietary Spaces<\/h3>\n
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Space Floor Plans<\/h3>\n
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\nFacilities Request (CAMMS)<\/h2>\n
\nCatering<\/h2>\n
\nA\/V Support<\/h2>\n
LETS (Charles River Campus)<\/h3>\n
EdMedia (Med Campus)<\/h3>\n
\nPolice Detail<\/h2>\n
\nParking & Transportation<\/h2>\n
\nEquipment Rental<\/h2>\n
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\nHotels<\/h2>\n
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\nZoom<\/h2>\n
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\nAdditional Resources<\/h2>\n
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