Sponsored Programs Proposal Deadline and Fiscal Year End Reminders

Please review important upcoming dates and deadlines below, and reach out to your pre- or post-award officer with questions.


Summer deadlines for National Insitutes of Health proposals (June 5, 12, and 16;  July 5, 12, and 16; August 8, etc.) are upon us. Proposal volume is always high this time of year.

If you intend to submit a proposal for an upcoming deadline, please notify Sponsored Programs immediately and submit according to BU’s Proposal Submission Policy:

  • 5 days before deadline: All administrative components must be finalized
  • 3 days before deadline: Final, complete proposal, including all technical components, must be submitted to Sponsored Programs

For example, to meet the June 5 deadline, Sponsored Programs should receive all finalized administrative components by Wednesday, May 29, and the final, complete proposal by Friday, May 31.

Adherence to this timeframe allows us to conduct a thorough review of your proposal and submit it with enough time to address any system issues on grants.gov in advance of the deadline (e.g., delays in submission confirmation and system-wide crashes due to nationwide volume). Proposals that are not completed until the day of the sponsor deadline are at risk of not being successfully submitted given high volumes and system pressures. 

We will review and submit proposals submitted according to this guidance before turning to proposals received after these deadlines. While we will make every effort to submit each proposal, we cannot guarantee a successful, on-time submission for proposals that do not adhere to the Proposal Submission Policy.

For all NIH proposals, please use ASSIST to develop your application.

Thank you for your assistance and please feel free to reach out to your Sponsored Programs pre-award officer to notify them of any planned submissions or if you have any questions.

Award Set-Up

Beginning June 1, in preparation for fiscal year-end, the award maintenance team will be prioritizing reportable transactions until June 30. Reportable transactions include New, Renewals, Continuations, Increments, and Supplements. Non-reportable transactions such as NCEs and Rebudgets will be addressed as time permits but completion in June is not guaranteed.

All transactions will return to a first-in, first-out basis beginning July 1. If you would like to track the status of your award at any time, you can use the Award Setup Tracker.


While sponsored accounts don’t necessarily fall within the standard BU fiscal date range of July 2023 to June 2024, you should still try to account for the following as we approach the end of the fiscal year:

  • Do all salaries and non-salary expenditures look appropriate? Are there charges on your University cost center that should be on sponsored awards?
  • Do you have an over expenditure that you need to move to your University cost center?
  • Important Dates
    • Non-student salary adjustment deadline: Friday, June 14, 5 pm
    • Student salary adjustment deadline (May or prior entries): Friday, May 31, 5 pm
    • Student salary adjustment deadline (June entries): Wednesday, June 12, 5 pm
    • Non-salary journal entry deadline: Friday, July 5, noon

The Sponsored Programs post-award team must either approve or reject all journal entries by Friday, July 5, at 5 pm. No journal entries can roll over from FY24 to FY25.

Please see the fiscal year-end webinar for a complete listing of due dates.

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