FFF – June 4, 2021
1) Payroll & Payment Services back on campus
Effective June 1st, P&PS will be resuming a daily in-person presence on campus!
However, please note that our offices have moved to the 3rd floor of 25 Buick Street (rather than our previous location on the 1st floor).
2) Suppliers must send invoices via Ariba, not mail/email
Invoices that suppliers submit for payment must be provided to Accounts Payable via the Ariba network. Sending invoices by mail or email is not the University’s preferred method, and will result in processing delays as Ariba-submitted invoices will be treated as higher priority items.
We recommend to Boston University shoppers to strongly suggest to suppliers that they follow this procedure. If suppliers need assistance in transitioning, please direct them here for instructions.
3) Payroll & Payment Services - Goals
In the January 2020 FFF, two of our bullet points were dedicated to improvements in service that P&PS (Accounts Payable, Travel Services, Payroll, and now Student Employment) were aspiring to make in 2020. The realities of the quarantine and remote work was notably limiting to numerous aspects of this work, in particular given our intent to be as directly collaborative as possible with University financial administration, end users, and other stakeholders.
As we begin to return to campus and regain aspects of “normalcy”, we would greatly appreciate the opportunity to hear your thoughts, desired updates/changes, etc. in order to help us achieve our primary P&PS mission — making our financial processes as efficient and user-friendly as we can.
4) Hold for Pickup checks only in extreme circumstances
Hold for pickup checks are only to be issued in extreme exceptions where the check must be present in person to the payee. Please note that, moving forward, requests for Hold for Pickup checks will be receiving increasing scrutiny and it will be progressively less common for them to be issued, even where previous precedent may have been established. If you have any questions, please contact the Accounts Payable team for clarification.
Hold for Pickup checks that are still issued will only be available on Tuesday and Thursdays from 12-2 (reminder: the P&PS office has moved to the 3rd floor of 25 Buick St). Please have Payroll payees sign up for Direct deposit for their payments, and ask all suppliers to sign up for electronic payments.
5) How to view invoices and payments on a PR/PO
If you have already created a Purchase Requisition in Ariba and are looking to view invoices and payments that have been applied to the Purchase Order, you can do so by going to the Requests tab in Guided BUying. Full instructions can be found here.