FFF – February 7, 2020
1) Direct Deposit for Concur/Travel reimbursements
It is strongly encouraged that all employees set themselves up for Direct Deposit to handle their Concur/Travel expense reimbursements. Please note: even if you are set up for Direct Deposit for your paychecks, you will still need to take a separate action for Concur/Travel reimbursements. Instructions for setting up can be found here.
For individuals who prefer to receive physical checks and who have changed residence, it is advised that you confirm your mailing address by sending an email to firstname.lastname@example.org. On occasion, address updates in SAP do not roll over to Concur, and if you change your residence this can result in checks being sent to outdated addresses.
Any questions about this process can be sent to email@example.com.
2) 2020 online W-2 election
2019 online W-2s recently became available through the Employee Self-Service tab on BUworks. Thank you to all employees who selected this option for your contribution to the University’s sustainability efforts, as well as reducing the workload and cost associated with printing and mailing paper copies.
If you have not already signed up for online W-2 election, instructions for doing so can be found here.
3) Procurement system upgrade to Ariba
In the spring of 2020, Boston University will transition to SAP Ariba, a cloud-based Procure-to-Pay system, to fully replace SAP SRM and the Terrier Marketplace. This change will impact catalog searching, shopping cart creation, approvals, purchase orders, and payments. Further details can be found here.
4) Punctuality with time sheet approvals
It is very important that hours for weekly-paid employees be approved by the deadline each week, in order to ensure that the employees are paid on time. Typically, this deadline is noon on Tuesday and pay is dispensed on Friday, though these can occasionally vary due to holidays. Monthly payroll calendars for 2020 can be found here.
If time sheets are not approved on schedule, the employees will receive their pay retroactively at a later date, with their pay taxed at a higher rate than normal (note: this over-taxation can be resolved by the employee when they file their annual tax returns).
5) Coming Soon: Knowledge Articles for AP/Travel tickets
As has been previously announced, many inquiries for Accounts Payable and Travel Services processes now must be made by ticket submissions on the Financial Affairs Customer Service Portal. In order to better serve our community, this spring we will be adding a number of Knowledge Articles to the Portal website to provide guidance and training on many of these processes. Stay tuned for updates.
If there are any specific topics for which you’d like to see a Knowledge Article, please email Ramsey with your requests.