{"id":462,"date":"2025-03-09T14:40:10","date_gmt":"2025-03-09T18:40:10","guid":{"rendered":"https:\/\/www.bu.edu\/p2p\/?page_id=462"},"modified":"2026-05-13T14:08:36","modified_gmt":"2026-05-13T18:08:36","slug":"guided-buying","status":"publish","type":"page","link":"https:\/\/www.bu.edu\/p2p\/procurement\/guided-buying\/","title":{"rendered":"Guided BUying"},"content":{"rendered":"<div class=\"custom-full-width-wrapper\">\n<div id=\"custom-p2p-bar\" class=\"custom-p2p-bar-wrapper\"><\/div>\n<p><!-- 2 \u00b7 LIST REDIRECT --><\/p>\n<section id=\"list-redirect\" class=\"list-redirect-section\">\n<h2>Resources for Getting Started<\/h2>\n<div class=\"list-redirect-inner\">\n<div class=\"list-redirect-buttons\"><a href=\"\/p2p\/files\/2025\/06\/8.2-Guided-BUying-Guided-BUying_-Overview-Key-Terms_ET_2025.pdf\" class=\"list-redirect-button\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" src=\"\/p2p\/files\/2025\/07\/pdf1.png\" height=\"50px\" width=\"50px\" style=\"margin-right: 7px;\" alt=\"PDF Icon\" \/>Guided BUying: Overview &amp; Key Terms<\/a><br \/>\n<a href=\"\/p2p\/files\/2025\/07\/Browsing-and-Searching-in-Guided-BUying_2025.pdf\" class=\"list-redirect-button\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" src=\"\/p2p\/files\/2025\/07\/pdf1.png\" height=\"50px\" width=\"50px\" style=\"margin-right: 7px;\" alt=\"PDF Icon\" \/>Browsing &amp; Searching in Guided BUying<\/a><br \/>\n<a href=\"https:\/\/www.bu.edu\/policies\/ordering-and-contracting-6-2-1\/\" target=\"_blank\" class=\"list-redirect-button\" rel=\"noopener noreferrer\">Ordering Method Matrix<\/a><br \/>\n<a href=\"\/p2p\/files\/2025\/07\/Guided-BUying-Purchase-Requisition-and-Approval-Glossary_ET_2025.pdf\" target=\"_blank\" class=\"list-redirect-button\" rel=\"noopener noreferrer\"><img loading=\"lazy\" src=\"\/p2p\/files\/2025\/07\/pdf1.png\" height=\"50px\" width=\"50px\" style=\"margin-right: 7px;\" alt=\"PDF Icon\" \/>Guided BUying Glossary<\/a><br \/>\n<a href=\"https:\/\/mymedia.bu.edu\/media\/t\/1_jrxf6582\" target=\"_blank\" class=\"list-redirect-button\" rel=\"noopener noreferrer\"><img loading=\"lazy\" src=\"\/p2p\/files\/2025\/07\/video1.png\" height=\"50px\" width=\"50px\" style=\"margin-right: 7px;\" alt=\"PDF Icon\" \/>Guided BUying Purchase Requisition and Approval Training<\/a><\/div>\n<\/div>\n<\/div>\n<\/section>\n<p><!-- 3 \u00b7 EMBEDDED SLIDES --><\/p>\n<section id=\"how-to-order-slides\">\n<div style=\"text-align: center; margin-bottom: 40px;\">\n<h2 class=\"guided-buying-title\">Guided BUying Overview<\/h2>\n<p><iframe class=\"guided-buying-slides-panel\" src=\"https:\/\/docs.google.com\/presentation\/d\/e\/2PACX-1vRpCvuSgp9mi4zn-0ubi8-sPJwiMCxbIOGsJl7btY0R5LM3_6B9kxuUT25EAjVBl4wQEPuphc1o3hFJ\/pubembed?start=false&amp;loop=false&amp;delayms=3000\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/p>\n<\/div>\n<\/section>\n<p><!-- 4 \u00b7 TABLE --><\/p>\n<section id=\"ordering-methods\" class=\"ordering-method-section\">There are several ordering methods available to purchase products and services. The primary ordering method that Procure to Pay manages and administers is the purchase order method. Alternative ordering methods are available for specific types of purchases to help expedite the purchasing process. View the Ordering Method Matrix, available on the <a href=\"https:\/\/www.bu.edu\/policies\/ordering-and-contracting-6-2-1\/\" class=\"links-contrast-adjust\" target=\"_blank\" rel=\"noopener noreferrer\">Ordering and Contracting Policy page<\/a> and linked below.<\/p>\n<table class=\"ordering-method-table\">\n<thead>\n<tr>\n<th>PURCHASE REQUISITION TYPE<\/th>\n<th>USED TO PURCHASE<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Guided BUying Catalog Order<\/td>\n<td>Requisitions created to purchase through catalogs in Guided BUying.<\/td>\n<\/tr>\n<tr class=\"alt\">\n<td>Non-Catalog Request (Amount Based)<\/td>\n<td>Requisitions created when you are unsure the final amount to be spent.<\/td>\n<\/tr>\n<tr>\n<td>Non-Catalog Request (Standard)<\/td>\n<td>Requisitions created when you cannot find what you need in Guided BUying.<\/td>\n<\/tr>\n<tr class=\"alt\">\n<td>Blanket Purchase Order (BPO)<\/td>\n<td>Process used to purchase products\/services off a contract, which suppliers can invoice directly against.<br \/>\nNote: BPOs do not encumber funds and are only set up by Sourcing &amp; Procurement.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/section>\n<p><!-- 6 \u00b7 TRAINING LINKS IN INVERTED STYLE --><\/p>\n<section id=\"training-links\" class=\"list-redirect-section list-redirect-inverted\">\n<h2>Requisitioner Invoice Approval &amp; Exception Training<\/h2>\n<p style=\"margin-bottom: 20px;\">Please view the virtual training dates below. Training is open to all members of the Boston University community. Requisitioners and Approvers should attend the Purchase Requisition and Approval training as a prerequisite. Both trainings are required to be successful in\u00a0Guided\u00a0BUying. Follow the links below to sign up for training.<\/p>\n<p><a class=\"list-redirect-button\" target=\"_blank\" href=\"https:\/\/bostonu.zoom.us\/meeting\/register\/efR83xn8SF-qeacRdrSv-w\" rel=\"noopener noreferrer\">December 12, 2025 @ 1:00PM<\/a><br \/>\n<a class=\"list-redirect-button\" target=\"_blank\" href=\"https:\/\/bostonu.zoom.us\/meeting\/register\/tUhe1oEIQXuNcZkixaWGLw\" rel=\"noopener noreferrer\">January 29, 2026 @ 1:00PM<\/a><br \/>\n<a class=\"list-redirect-button\" target=\"_blank\" href=\"https:\/\/bostonu.zoom.us\/meeting\/register\/ZAOETxEHTVykAhm98jtogw\" rel=\"noopener noreferrer\">February 26, 2026 @ 1:00PM<\/a><br \/>\n<a class=\"list-redirect-button\" target=\"_blank\" href=\"https:\/\/bostonu.zoom.us\/meeting\/register\/RXuPOsr0RH2Ro-C69S0NeQ\" rel=\"noopener noreferrer\">March 26, 2026 @ 1:00PM<\/a><br \/>\n<a class=\"list-redirect-button\" target=\"_blank\" href=\"https:\/\/bostonu.zoom.us\/meeting\/register\/6mN5DgO2SBCWZUyIk6f8_A\" rel=\"noopener noreferrer\">April 23. 2026 @ 1:00PM<\/a><br \/>\n<a class=\"list-redirect-button\" target=\"_blank\" href=\"https:\/\/bostonu.zoom.us\/meeting\/register\/TNtwqyWOQhqUJ0Mk-7a0KQ\" rel=\"noopener noreferrer\">May 29, 2026 @ 1:00PM<\/a><br \/>\n<a class=\"list-redirect-button\" target=\"_blank\" href=\"\/\/bostonu.zoom.us\/meeting\/register\/4ZN0CU7OQDSH4XIMflb0mw\" rel=\"noopener noreferrer\">June 25, 2026 @ 1:00PM<\/a><\/p>\n<\/section>\n<section id=\"guided-invoices\" class=\"custom-overlay-section\">\n<div class=\"custom-overlay-wrapper\">\n<div class=\"custom-overlay-image\"><img src=\"\/p2p\/files\/2025\/06\/Image-1.png\" alt=\"Chem Lab\" \/><\/div>\n<div class=\"custom-overlay-box\">\n<h2 style=\"text-align: left;\">Request Form for Individual Guided BUying Training<\/h2>\n<p style=\"text-align: left;\">Interested in individual training? Submit a request to schedule an individual Guided BUying training session tailored to your needs.<\/p>\n<div class=\"button-group custom-overlay-button-container\" style=\"text-align: left;\"><a href=\".\/request-form-for-individual-guided-buying-training\" class=\"button-red\" target=\"_blank\" rel=\"noopener noreferrer\">ACCESS FORM \u2192<\/a><\/div>\n<\/div>\n<\/div>\n<\/section>\n<p><!-- 6 \u00b7 COMMUNICATIONS SECTION --><\/p>\n<section id=\"checkout\" class=\"section2-overlay-main\">\n<div class=\"section2-overlay-wrapper\">\n<div class=\"section2-overlay-image\"><img src=\"\/p2p\/files\/2025\/06\/23-1580-STOCK-042-1.png\" alt=\"Checkout &amp; Approval\" \/><\/div>\n<div class=\"section2-overlay-box\">\n<h2>Communications<\/h2>\n<p class=\"section2-overlay-text\">Procure to Pay sends out periodic communications to assist the community in navigating Guided BUying. Please see email updates below. If you are not receiving these emails, please fill out <a href=\"https:\/\/www.us7.list-manage.com\/subscribe?u=a9a63bdd345c1bffcc3619790&amp;id=bc58203469\" target=\"_blank\" class=\"links-contrast-adjust2\" rel=\"noopener noreferrer\">this form<\/a> to subscribe.<\/p>\n<div class=\"section2-overlay-button-container\"><a href=\"\/p2p\/communications\/\" class=\"button-red\" style=\"color: white;\">VIEW MORE \u2192<\/a><\/div>\n<\/div>\n<\/div>\n<\/section>\n<p><!-- 6 === FAQ SECTION === --><\/p>\n<section id=\"contact-ariba-support\" class=\"ariba-contact-section\" style=\"margin-bottom: 60px;\">\n<div class=\"ariba-contact-wrapper\">\n<div class=\"ariba-contact-image-container\">\n<p><img src=\"\/p2p\/files\/2025\/06\/iStock-935074888.png\" alt=\"Boston University Campus\" \/><\/p>\n<div class=\"ariba-contact-overlay-box\" style=\"background: black; color: white; border: none;\">\n<h1 class=\"ariba-contact-title\" style=\"color: white; border: none;\">FAQ<\/h1>\n<\/div>\n<\/div>\n<div class=\"ariba-contact-links-container\"><a href=\".\/frequently-asked-questions\/#guided-buying-glossary\" class=\"ariba-contact-link\" style=\"justify-content: initial; background: black; color: white;\">Guided BUying Glossary<\/a><br \/>\n<a href=\".\/frequently-asked-questions\/#purchase-requisitions\" class=\"ariba-contact-link\" style=\"justify-content: initial; background: black; color: white;\">Purchase Requisitions<\/a><br \/>\n<a href=\".\/frequently-asked-questions\/#shipping\" class=\"ariba-contact-link\" style=\"justify-content: initial; background: black; color: white;\">Shipping<\/a><br \/>\n<a href=\".\/frequently-asked-questions\/#approval-workflow\" class=\"ariba-contact-link\" style=\"justify-content: initial; background: black; color: white;\">Approval Workflow<\/a><br \/>\n<a href=\".\/frequently-asked-questions\/#purchase-orders\" class=\"ariba-contact-link\" style=\"justify-content: initial; background: black; color: white;\">Purchase Orders<\/a><br \/>\n<a href=\".\/frequently-asked-questions\/#invoices\" class=\"ariba-contact-link\" style=\"justify-content: initial; background: black; color: white;\">Invoices<\/a><br \/>\n<a href=\".\/frequently-asked-questions\/#contracts\" class=\"ariba-contact-link\" style=\"justify-content: initial; background: black; color: white;\">Contracts<\/a><br \/>\n<a href=\".\/frequently-asked-questions\/#supplier-registration\" class=\"ariba-contact-link\" style=\"justify-content: initial; background: black; color: white;\">Supplier Registration<\/a><br \/>\n<a href=\".\/frequently-asked-questions\/#consultants\" class=\"ariba-contact-link\" style=\"justify-content: initial; background: black; color: white;\">Consultants<\/a><br \/>\n<a href=\".\/frequently-asked-questions\/#policies-best-practices\" class=\"ariba-contact-link\" style=\"justify-content: initial; background: black; color: white;\">Policies &amp; Best Practices<\/a><\/div>\n<\/div>\n<\/section>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Resources for Getting Started Guided BUying: Overview &amp; Key Terms Browsing &amp; Searching in Guided [&hellip;]<\/p>\n","protected":false},"author":24531,"featured_media":0,"parent":23,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"bu-landing","meta":[],"_links":{"self":[{"href":"https:\/\/www.bu.edu\/p2p\/wp-json\/wp\/v2\/pages\/462"}],"collection":[{"href":"https:\/\/www.bu.edu\/p2p\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bu.edu\/p2p\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/p2p\/wp-json\/wp\/v2\/users\/24531"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/p2p\/wp-json\/wp\/v2\/comments?post=462"}],"version-history":[{"count":51,"href":"https:\/\/www.bu.edu\/p2p\/wp-json\/wp\/v2\/pages\/462\/revisions"}],"predecessor-version":[{"id":11788,"href":"https:\/\/www.bu.edu\/p2p\/wp-json\/wp\/v2\/pages\/462\/revisions\/11788"}],"up":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/p2p\/wp-json\/wp\/v2\/pages\/23"}],"wp:attachment":[{"href":"https:\/\/www.bu.edu\/p2p\/wp-json\/wp\/v2\/media?parent=462"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}