{"id":4287,"date":"2025-06-11T16:11:54","date_gmt":"2025-06-11T20:11:54","guid":{"rendered":"https:\/\/www.bu.edu\/p2p\/?page_id=4287"},"modified":"2026-05-21T15:01:14","modified_gmt":"2026-05-21T19:01:14","slug":"payment-services","status":"publish","type":"page","link":"https:\/\/www.bu.edu\/p2p\/payment-services\/","title":{"rendered":"Payment Services"},"content":{"rendered":"<div class=\"custom-full-width-wrapper\">\n<div id=\"custom-p2p-bar\" class=\"custom-p2p-bar-wrapper\"><\/div>\n<p><!-- === OUR SERVICE SECTION === --><\/p>\n<section id=\"custom-our-service\" class=\"custom-our-service\">\n<div class=\"custom-our-service-inner\">\n<h2>Our Service<\/h2>\n<p>Payment Services oversees the processing of all non-payroll payments in a timely and accurate manner that follows University policy and sponsor regulations and supports continuous process improvement to best serve University faculty, staff, students, vendors, and fellow employees.<\/p>\n<\/div>\n<\/section>\n<p><!-- === DISBURSEMENT LIST SECTION === --><\/p>\n<section id=\"list-redirect\" class=\"list-redirect-section\">\n<h2>Disbursement<\/h2>\n<div class=\"list-redirect-inner\">\n<div id=\"list-redirect\" class=\"list-redirect-buttons\"><!-- removed ui because of broken links <a href=\"http:\/\/www.bu.edu\/link\/bin\/uiscgi_shared_trusted_redirect.pl?ModuleName=check_auth_onbase_ap_disbursement_integration.pl\" class=\"list-redirect-button\" target=\"_blank\" rel=\"noopener noreferrer\">Disbursement Training<\/a>--><a href=\"https:\/\/www.bu.edu\/phpbin\/onbase\/?form=ap_disbursement\" class=\"list-redirect-button\" target=\"_blank\" rel=\"noopener noreferrer\">Disbursement Request Form<\/a><br \/>\n<a href=\"https:\/\/www.bu.edu\/phpbin\/onbase\/?form=ap_subaward\" class=\"list-redirect-button\" target=\"_blank\" rel=\"noopener noreferrer\">Sub-recipient (Subaward) Invoice Disbursement Form<\/a><br \/>\n<a href=\"\/p2p\/files\/2025\/07\/Disbursement-Request-Invoice-Number-Chart_071525.pdf\" class=\"list-redirect-button\" target=\"_blank\" rel=\"noopener noreferrer\">Create a Disbursement Invoice Number When Not Provided by Supplier<\/a><br \/>\n<a href=\"\/p2p\/files\/2025\/09\/How-to-View-Invoices-FB03_09152025.pdf\" class=\"list-redirect-button\" target=\"_blank\" rel=\"noopener noreferrer\">View Invoice in ECC (SAP)<\/a><br \/>\n<a href=\".\/taxexemptioncertificates\/\" class=\"list-redirect-button\">Tax Exemption Certificates<\/a><\/div>\n<\/div>\n<p><strong><br \/>\nNOTICE:<\/strong> Please limit the number of \u201cHold for pickup\u201d check requests. This option will still remain available, but we would like to limit the reasons for our colleagues to ask for checks to be held.<\/p>\n<p style=\"margin-bottom: 0;\">Here are a few examples of when a check may still be requested to be held:<\/p>\n<ul>\n<li>Payment to a State or Government agency for permits\/fees<\/li>\n<li>Checks being mailed to international addresses that you need to mail out on your own.<\/li>\n<li>Subject Payments that MUST be handed to the individual<\/li>\n<\/ul>\n<p>We ask that the remaining payments be sent via US Mail by the Payment Services Office.<\/p>\n<\/section>\n<p><!-- === HOW TO PAY SECTION === --><\/p>\n<section id=\"how-to-pay-section\" class=\"how-to-pay-section\">\n<div class=\"how-to-pay-wrapper\">\n<div class=\"how-to-pay-image\"><img src=\"\/p2p\/files\/2025\/06\/iStock-131545321-1.jpg\" alt=\"How to Pay Bus Image\" \/><\/div>\n<div class=\"how-to-pay-content\">\n<h2>How to Pay?<\/h2>\n<p style=\"color: black;\">For questions regarding terms in this section, please see the following <a href=\"\/p2p\/files\/2025\/08\/Payment-Services-Glossary_08142025.pdf\" class=\"links-contrast-adjust\" target=\"_blank\" rel=\"noopener noreferrer\">glossary<\/a>.<\/p>\n<div class=\"how-to-pay-buttons\"><a class=\"how-to-pay-button\" href=\"\/p2p\/files\/2026\/01\/Awards-FAST-Sheet_01152026.pdf\" target=\"_blank\" rel=\"noopener noreferrer\"><img src=\"\/p2p\/files\/2025\/07\/pdf.png\" class=\"tutorial-btn-icon-img\" style=\"margin-right: 7px;\" alt=\"PDF Icon\" \/>Awards greater than $ 5,500 \u2192<\/a><br \/>\n<a class=\"how-to-pay-button\" href=\"\/p2p\/files\/2026\/01\/Honoraria-FAST-Sheet_01152026.pdf\" target=\"_blank\" rel=\"noopener noreferrer\"><img src=\"\/p2p\/files\/2025\/07\/pdf.png\" class=\"tutorial-btn-icon-img\" style=\"margin-right: 7px;\" alt=\"PDF Icon\" \/>Honoraria greater than $ 5,500 \u2192<\/a><br \/>\n<a class=\"how-to-pay-button\" href=\"\/p2p\/files\/2026\/01\/Study-Subjects-FAST-Sheet_01152026.pdf\" target=\"_blank\" rel=\"noopener noreferrer\"><img src=\"\/p2p\/files\/2025\/07\/pdf.png\" class=\"tutorial-btn-icon-img\" style=\"margin-right: 7px;\" alt=\"PDF Icon\" \/>Study Subjects greater than $ 5,500 \u2192<\/a><br \/>\n<a class=\"how-to-pay-button\" href=\"\/p2p\/files\/2025\/07\/Non-Service-Stipend-FAST-Sheet_071525.pdf\" target=\"_blank\" rel=\"noopener noreferrer\"><img src=\"\/p2p\/files\/2025\/07\/pdf.png\" class=\"tutorial-btn-icon-img\" style=\"margin-right: 7px;\" alt=\"PDF Icon\" \/>Non-Service Stipends greater than $ 5,500 \u2192<\/a><br \/>\n<a class=\"how-to-pay-button\" href=\"\/p2p\/sourcing\/what-do-you-need\/research-services\/research-consulting-services\/\">Research-Related Payments \u2192<\/a><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section style=\"background: #EDEDED; padding: 60px;\">\n<h1><b>Event Deposits<\/b><\/h1>\n<p style=\"text-align: left; color: black;\">Event deposits can be completed in Guided BUying using a standard or an amount-based PO with two lines. Please create the first PO line item as the initial deposit amount and description. The second PO line created is for the remaining amount of the event.<\/p>\n<p>Payments terms on the PO will need to be set to Z001 (net receipt). Payment will generate during the next payment cycle after the supplier has successfully submitted an invoice in Ariba and the invoice has been approved.<\/p>\n<p>Please note: The supplier should submit an invoice for the initial deposit only before the event (line 1 of the PO as described above) in Ariba. After the event, the supplier can submit invoice in Ariba for the remaining amount (line 2 of the PO as described above).&#8221;<\/p>\n<\/section>\n<p><!-- GUIDED BUYING FOR INVOICES --><\/p>\n<section id=\"guided-invoices\" class=\"custom-overlay-section\">\n<div class=\"custom-overlay-wrapper\">\n<div class=\"custom-overlay-image\"><img src=\"\/p2p\/files\/2025\/06\/photo1.jpg\" alt=\"Guided Buying Training Image\" \/><\/div>\n<div class=\"custom-overlay-box\">\n<h2 style=\"text-align: left;\">Guided BUying for Invoices<\/h2>\n<p style=\"text-align: left;\">View the training dates by clicking \u201cregister\u201d below. Training is open to all members of the Boston University community. The sessions show a campus indicator of Charles River as it requires a location and virtual is not an option. Requisitioners and Approvers should attend both trainings to be successful in Guided BUying. Follow the links below to register for training or look up training guides.<\/p>\n<div class=\"button-group custom-overlay-button-container\"><a href=\".\/guided-buying\/#training-links\" class=\"button-red\">REGISTER FOR TRAINING \u2192<\/a><br \/>\n<a href=\"\/p2p\/guided-buying-invoice-training\/\" class=\"button-red\">TRAINING MATERIALS \u2192<\/a><\/div>\n<\/div>\n<\/div>\n<\/section>\n<p><!-- === SUPPLIER SUPPORT LINKS SECTION === --><\/p>\n<section id=\"supplier-support-links\" class=\"supplier-support-section\">\n<div class=\"supplier-support-flex\">\n<div class=\"supplier-support-wrapper\">\n<div class=\"supplier-support-image\"><img src=\"\/p2p\/files\/2025\/04\/23-1287-CMCT1-159.png\" alt=\"Supplier Help\" \/><\/div>\n<div class=\"supplier-support-overlay\">\n<h2>For Suppliers<\/h2>\n<p>All Boston University suppliers are expected to join the Ariba Network to conduct all Procure-to-Pay transactions. Boston University will issue all Purchase Orders via the Ariba Network.<\/p>\n<p><a href=\".\/for-suppliers\" class=\"button-red\">Learn More \u2192<\/a><\/p>\n<\/div>\n<\/div>\n<div class=\"supplier-support-links\"><a href=\"https:\/\/support.ariba.com\/item\/view\/189528\" target=\"_blank\" rel=\"noopener noreferrer\"><img src=\"\/p2p\/files\/2025\/07\/video.png\" class=\"tutorial-btn-icon-img\" style=\"margin-right: 7px;\" alt=\"VIDEO Icon\" \/>Invoice Submission Video Tutorial<\/a><br \/>\n<a href=\"https:\/\/support.ariba.com\/item\/view\/189529\" target=\"_blank\" rel=\"noopener noreferrer\"><img src=\"\/p2p\/files\/2025\/07\/video.png\" class=\"tutorial-btn-icon-img\" style=\"margin-right: 7px;\" alt=\"VIDEO Icon\" \/>Credit Memo Submission Video Tutorial<\/a><br \/>\n<a href=\"https:\/\/connectsupport.ariba.com\/sites\/Company?ANID=AN01000816573NAM&amp;h=iiKebl7oRgdM7Z7bm1u1g#Enablement-Inquiry\" target=\"_blank\" rel=\"noopener noreferrer\">Supplier Password, Account, or System Questions and Issues<\/a><br \/>\n<a href=\"https:\/\/support.ariba.com\/item\/view\/188786\" target=\"_blank\" rel=\"noopener noreferrer\"><img src=\"\/p2p\/files\/2025\/07\/video.png\" class=\"tutorial-btn-icon-img\" style=\"margin-right: 7px;\" alt=\"VIDEO Icon\" \/>Supplier Information Portal Link<\/a><br \/>\n<a href=\"https:\/\/help.sap.com\/docs\/\" target=\"_blank\" rel=\"noopener noreferrer\">View Scheduled Payments Information for Enterprise Suppliers<\/a><br \/>\n<a href=\"https:\/\/support.ariba.com\/item\/view\/82240\" target=\"_blank\" rel=\"noopener noreferrer\">Supplier\u2019s Ariba System Admin Questions<\/a><br \/>\n<a href=\"https:\/\/bu.service-now.com\/com.glideapp.servicecatalog_cat_item_view.do?v=1&amp;sysparm_id=a0f13233db3ebb400dd825894b961952\" target=\"_blank\" rel=\"noopener noreferrer\">Suppliers Opening Ticket with Payment Services<\/a><br \/>\n<a href=\"https:\/\/www.bu.edu\/cfo\/home\/supplier-resources\/\" target=\"_blank\" rel=\"noopener noreferrer\">Supplier Registration Guides<\/a><\/div>\n<\/div>\n<\/section>\n<div class=\"content-container\" id=\"bu-one-card-wp-comp\">\n<section class=\"bulp-section bulp-largepromos bulp-largepromos-area1 large-space-custom-2\">\n<div class=\"bulp-container\">\n<div class=\"bulp-item bulp-largepromo bulp-largepromo-right\">\n<div class=\"bulp-item-media bulp-largepromo-media\"><img loading=\"lazy\" width=\"696\" height=\"753\" src=\"\/p2p\/files\/2025\/02\/HP-BUCorpCard-Img.png\" class=\"bulp-item-image bulp-largepromo-image1\" alt=\"HP-BUCorpCard-Img\" srcset=\"https:\/\/www.bu.edu\/p2p\/files\/2025\/02\/HP-BUCorpCard-Img.png 696w, https:\/\/www.bu.edu\/p2p\/files\/2025\/02\/HP-BUCorpCard-Img-588x636.png 588w\" sizes=\"(max-width: 696px) 100vw, 696px\" \/><\/div>\n<div class=\"bulp-item-content bulp-largepromo-content\">\n<h2 class=\"bulp-item-title bulp-largepromo-title\">BU OneCard<\/h2>\n<div class=\"bulp-item-description bulp-largepromo-description\">\n<p>All BU employees must use the BU OneCard when booking travel and incurring travel-related expenses using Boston University funds.<\/p>\n<p>To make travel arrangements on behalf of a BU employee, that traveling employee must set you up as a Travel Arranger and use their own BU OneCard.<\/p>\n<\/div>\n<p><a class=\"bulp-item-button bulp-largepromo-button button-primary\" href=\"https:\/\/www.bu.edu\/p2p\/bu-onecard\/\">APPLY HERE \u2192<\/a><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/section>\n<\/div>\n<p><!-- === FAQ SECTION === --><\/p>\n<div id=\"accordion-container\"><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Our Service Payment Services oversees the processing of all non-payroll payments in a timely and [&hellip;]<\/p>\n","protected":false},"author":24996,"featured_media":0,"parent":0,"menu_order":10,"comment_status":"closed","ping_status":"closed","template":"bu-landing","meta":[],"_links":{"self":[{"href":"https:\/\/www.bu.edu\/p2p\/wp-json\/wp\/v2\/pages\/4287"}],"collection":[{"href":"https:\/\/www.bu.edu\/p2p\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bu.edu\/p2p\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/p2p\/wp-json\/wp\/v2\/users\/24996"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/p2p\/wp-json\/wp\/v2\/comments?post=4287"}],"version-history":[{"count":50,"href":"https:\/\/www.bu.edu\/p2p\/wp-json\/wp\/v2\/pages\/4287\/revisions"}],"predecessor-version":[{"id":11840,"href":"https:\/\/www.bu.edu\/p2p\/wp-json\/wp\/v2\/pages\/4287\/revisions\/11840"}],"wp:attachment":[{"href":"https:\/\/www.bu.edu\/p2p\/wp-json\/wp\/v2\/media?parent=4287"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}