Federal Guidelines

Administrative Policies Relating to Federal Guidelines

Boston University adheres to the following federal guidelines for its students enrolled in degree programs on military bases.

Equal Opportunity Policy

Boston University prohibits discrimination against any individual on the basis of race, color, religion, sex, age, national origin, physical or mental handicap, marital, parental, or veteran status. This policy extends to all rights, privileges, programs, and activities, including admissions, financial assistance, employment, housing, athletics, and educational programs. Boston University recognizes that nondiscrimination does not ensure that equal opportunity is a reality. Because of this, the University will continue to implement affirmative action initiatives that promote equal opportunity for all students, applicants, and employees. Inquiries regarding the application of this policy should be addressed to the Office of Equal Opportunity, 19 Deerfield Street, Floor 2, Boston, MA 02215; telephone 617-353-9286.

Family Educational Rights and Privacy Act (Buckley Amendment)

The Family Educational Rights and Privacy Act ensures confidentiality of student educational records and restricts disclosure to or access by third parties, except as authorized by law. Parents of dependent students, as defined in Section 152 of the Internal Revenue Code of 1954, are accorded full access by the University to their dependents’ educational records, with certain exceptions, and they may receive copies of their dependents’ grade reports each semester from the Office of the University Registrar. The University assumes that its undergraduate students are financially dependent unless a parent or the student informs the University Access Officer in the Office of the University Registrar that the student is financially independent. Students may provide this notification to the Access Officer via the Financially Independent Student form, a copy of which may be secured from the Office of the University Registrar.

Students have the right to inspect their educational records, with certain exceptions. If they believe these records are inaccurate, they may request an amendment and, if denied, have the right to a hearing and to place a letter of disagreement in their file if the outcome of that hearing is negative. Students are eligible under the Act to file a complaint with the U.S. Department of Education Family Policy and Regulations Office, Federal Office Building Number 6, Room 3021, 400 Maryland Ave., S.W., Washington, DC 20202, if they believe Boston University failed to comply with the requirements of the Act.

The University’s policies and procedures for implementation of this Act are enumerated in the Notification of Student Rights Regarding Educational Records, copies of which are available to students at the Office of the University Registrar, 881 Commonwealth Avenue, Second Floor, Boston, MA 02215.

The University does not release personally identifiable information contained in student educational records except as authorized by law. Boston University has designated certain types of personally identifiable information as “directory information.” These include the student’s name; local or residence hall address, e-mail address; and telephone number; College of registration; degree program and major and minor; dates of attendance; part- or full-time status; degrees, honors, and awards received; and hometown for press releases. Students may restrict release of this information if they wish, and this data will not be released by the University except as authorized by law.

Students are informed of their rights under this law by the University Registrar. The parents of incoming freshmen and transfer students each year are informed of their rights under this law, and how to exercise them, by the President.

Grievance and Arbitration Procedures Under Title IX

Students who believe they have been discriminated against because of their race, color, creed, religion, ethnic origin, sex, age, or physical disability may file in writing a formal grievance with the associate dean of Metropolitan College. The written statement should be as specific as possible regarding the action that precipitated the grievance: date, place, and people involved; efforts made to settle the matter informally; and the remedy sought.

Within one week of receiving the statement, the associate dean forwards a copy to the appropriate person. If the complaint raises an academic question, the statement is forwarded to the dean of the School or College involved; if a non-academic unit is concerned, the statement is forwarded to the administrative head of that unit. Individuals whose actions or inactions are the subjects of the grievance receive a copy from the associate dean and have an opportunity to respond in writing.

The associate dean will try to meet with all concerned parties within two weeks of receiving the statement. He or she may receive both oral and written presentations and may make independent inquiry.

Within one week after such a meeting, the associate dean makes a decision as to the merits of the statement and appropriate resolution of the grievance. Copies of this decision are sent to the student, the individuals whose actions are the subject of the grievance, the dean of students, and the provost. If dissatisfied with the decision, the student may appeal to the dean of students, and from there to the provost.

A record of all formal grievances is kept in the Office of the Dean of Students, East Tower of the George Sherman Union, 775 Commonwealth Avenue, Boston, MA 02215. Copies of all written statements, letters, and so on relating to a grievance should be sent to that office.

Veterans Information

The Boston University graduate programs at military sites are approved by the State Approving Agency for the enrollment of persons eligible for education assistance benefits from the U.S. Department of Veterans Affairs (DVA). Entitled veterans, participants in the Montgomery GI Bill contributory program, active duty military in voluntary education programs, drilling National Guard, drilling Reservists, and eligible spouses and offspring who have applied, met all admissions criteria, and been fully accepted and actively matriculated may be certified to the U.S. DVA Regional Office as enrolled and in pursuit of an approved program of education.

A student who is eligible for veterans’ benefits or who would like more information about DVA rules and veterans’ programs, should contact the local Boston University offices in Massachusetts, North Carolina, or Virginia. DVA certification is available through these offices. For information about monetary benefits, contact the U.S. Department of Veterans Affairs Regional Office in your area. Contact information is available at local field offices.