{"id":3014,"date":"2020-07-31T16:13:57","date_gmt":"2020-07-31T20:13:57","guid":{"rendered":"https:\/\/www.bu.edu\/metit\/?page_id=3014"},"modified":"2025-11-17T13:30:51","modified_gmt":"2025-11-17T18:30:51","slug":"schedule","status":"publish","type":"page","link":"https:\/\/www.bu.edu\/metit\/services\/events\/schedule\/","title":{"rendered":"Scheduling"},"content":{"rendered":"<p>Before using a meeting space at MET, employees should book the room for the time they will need. At MET, this can be done in a number of ways:<\/p>\n<ul>\n<li>Reach out to departmental administrators who can use the Robin Booking System<\/li>\n<li>Review the room availability and request the room using our request form<\/li>\n<li>Create same day appointments from the iPads outside the meeting space<\/li>\n<\/ul>\n<hr\/>\n<h4>Support Policy<\/h4>\n<p>MET IT is responsible for the following:<\/p>\n<ul>\n<li>Reviewing and scheduling meetings sent through the request form<\/li>\n<li>Consulting with requestors on their meeting needs<\/li>\n<li>Providing access to employees for the Robin Booking System<\/li>\n<\/ul>\n<p>Meetings and Events may be scheduled during the following hours of operation:<\/p>\n<ul>\n<li>Monday &#8211; Friday, 9:00 AM to 5:00 PM<\/li>\n<li>Closed Saturday, Sunday, holidays, intersessions, and campus closures<\/li>\n<\/ul>\n<dl>\n<dt><strong>Important Considerations<\/strong><\/dt>\n<dd>\n<ol>\n<li>Students (including TAs, GAs, Student Workers, etc.) are <em>not<\/em> allowed to make reservations.<\/strong><\/li>\n<li>Submitting a request doesn&#8217;t guarantee use of the room. You will be notified of the approval or asked to provide additional information.<\/li>\n<li>All requests will be reviewed by the appropriate departments before approval is given.<\/li>\n<li>Requests are reviewed during normal business hours, with a response expected in 1-3 hours.<\/li>\n<li>Requests received outside of business hours will be reviewed and responded to within 1-3 hours of the following business day.<\/li>\n<\/ol>\n<\/dd>\n<dt><strong>Lead Times<\/strong><\/dt>\n<dd>\n<p>To ensure our team is available and ready to support you, please put in your request with enough lead time:<\/p>\n<ul>\n<li><em>Simple Support (e.g.-assistance with initial setup):<\/em> Provide at least 3 days of lead time<\/li>\n<li><em>Complex Support (e.g.-hands-on assistance for entire event):<\/em> Provide at least 3 to 4 weeks of lead time<\/li>\n<\/ul>\n<\/dd>\n<\/dl>\n<hr\/>\n<h4>Resources<\/h4>\n<div class=\"center-children\">\n<div class=\"grid col-5 colors\">\n<div class=\"hovereffect\" style=\"background-color: #707070;\"><a href=\"\/metit\/files\/2025\/11\/POLICY_1010_Comm_Ave_Meeting_and_Teaching.pdf\"><span>Policies &amp; Procedures<\/span><\/a><\/div>\n<div class=\"hovereffect\" style=\"background-color: #707070;\"><a href=\"\/metit\/services\/events\/schedule\/request\/\"><span>Request<\/span><\/a><\/div>\n<div class=\"hovereffect\" style=\"background-color: #707070;\"><a href=\"\/metit\/services\/events\/schedule\/robin\/\"><span>Robin Booking System<\/span><\/a><\/div>\n<div class=\"hovereffect\" style=\"background-color: #707070;\"><a href=\"\/metit\/services\/events\/schedule\/availability\/\"><span>Room Availability<\/span><\/a><\/div>\n<div class=\"hovereffect\" style=\"background-color: #707070;\"><a href=\"\/metit\/spaces\/\"><span>Spaces<\/span><\/a><\/div>\n<\/p><\/div>\n<\/div>\n<p><!--\nMET IT is here to support and guide the MET community through the process of creating events in a number of different formats. We have developed the guidelines & the processes listed below to help ensure the success of your event.\n\n<strong>FIVE STEPS TO A SUCCESSFUL EVENT<\/strong>\n\n\n<ol>\n \t\n\n<li><a href=\"https:\/\/www.bu.edu\/metit\/services\/collaboration-technology\/event-planning-and-support\/guidelines\/\">Define your event<\/a><\/li>\n\n\n \t\n\n<li>Select the date and time for your event:\n        \n\n<ul>\n           \n\n<li><a href=\"https:\/\/bushare.sharepoint.com\/sites\/MET-Central\/Lists\/Events\/calendar.aspx\">MET Events Calendar<\/a><\/li>\n\n\n           \n\n<li><a href=\"https:\/\/www.bu.edu\/metit\/services\/collaboration-technology\/event-planning-and-support\/room-availability\/\">Room Availability<\/a><\/li>\n\n\n        <\/ul>\n\n<\/li>\n\n\n \t\n\n<li><a href=\"https:\/\/www.bu.edu\/metit\/services\/collaboration-technology\/event-planning-and-support\/guidelines\/options\/\">Select the format\/options of your event<\/a><\/li>\n\n\n \t\n\n<li><a href=\"https:\/\/support.zoom.us\/hc\/en-us\/articles\/360040324512-Roles-in-a-meeting\">Select your non-technical team to plan and conduct your event.<\/a><\/li>\n\n\n \t\n\n<li><a href=\"https:\/\/www.bu.edu\/metit\/help-request\/event-support\/\">Submit your Event Support request<\/a><\/li>\n\n\n<\/ol>\n\n\n--><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Before using a meeting space at MET, employees should book the room for the time they will need. At MET, this can be done in a number of ways: Reach out to departmental administrators who can use the Robin Booking System Review the room availability and request the room using our request form Create same [&hellip;]<\/p>\n","protected":false},"author":14346,"featured_media":0,"parent":1419,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"https:\/\/www.bu.edu\/metit\/wp-json\/wp\/v2\/pages\/3014"}],"collection":[{"href":"https:\/\/www.bu.edu\/metit\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bu.edu\/metit\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/metit\/wp-json\/wp\/v2\/users\/14346"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/metit\/wp-json\/wp\/v2\/comments?post=3014"}],"version-history":[{"count":30,"href":"https:\/\/www.bu.edu\/metit\/wp-json\/wp\/v2\/pages\/3014\/revisions"}],"predecessor-version":[{"id":9114,"href":"https:\/\/www.bu.edu\/metit\/wp-json\/wp\/v2\/pages\/3014\/revisions\/9114"}],"up":[{"embeddable":true,"href":"https:\/\/www.bu.edu\/metit\/wp-json\/wp\/v2\/pages\/1419"}],"wp:attachment":[{"href":"https:\/\/www.bu.edu\/metit\/wp-json\/wp\/v2\/media?parent=3014"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}